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2021-03-31-accounts

Charity Registration No. 1041116

Company Registration No. 2942312 (England and Wales)

DERBYSHIRE MIND

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

DERBYSHIRE MIND

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees G L Chance
G J Cooper
G L Horobin
S J Hughes (Appointed 6 July 2021)
S J Markham (Appointed 6 July 2021)
G K Jowett
L Kelly (Appointed 6 July 2021)
E A Lane (Appointed 6 July 2021)
R S Lipscombe (Appointed 6 July 2021)
S-J Pickering (Appointed 6 July 2021)
S H Pickersgill (Appointed 6 July 2021)
N A Pink
Secretary S Gill
Chief Executive J Hotchkiss
Charity number 1041116
Company number 2942312
Registered office Room 12
Derby West Business Centre
Ashbourne Road
Derby
DE22 4NB
Auditor Azets Audit Services
Ruthlyn House
90 Lincoln Road
Peterborough
United Kingdom
PE1 2SP
Bankers Barclays Bank Plc
Sir Frank Whittle Road
Derby
DE21 4RX
Lloyds Bank Plc
43 Irongate
Derby
DE1 3FT
Solicitors Smith Partnership
Norman House
Friar Gate
Derby
DE1 1NU

DERBYSHIRE MIND

CONTENTS

Page
Trustees' report 1 - 7
Statement of trustees' responsibilities 8
Independent auditor's report 9 - 11
Statement of financial activities 12
Balance sheet 13
Statement of cash flows 14
Notes to the financial statements 15 - 24

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report and financial statements for the year ended 31 March 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The objectives of the Charity are to:

Derbyshire Mind is recognised as a key voluntary sector service provider. Being part of this sector enables us to deliver services that are influenced by the needs of local service users in an innovative and cost effective way. We work closely with other mental health service providers in both the voluntary and statutory sectors, to ensure our existing and proposed services meet both the local and national agenda for mental health.

Derbyshire Mind has a positive local reputation, committed and highly skilled staff, quality awards which underpin our service delivery and an experienced board of trustees with a wide range of skills. Derbyshire Mind is committed to quality, both in terms of the services we offer and as an employer.

Derbyshire Mind has achieved the Advocacy Quality Performance Mark (QPM) which recognises excellence in the delivery of Advocacy services. Derbyshire Mind has been assessed against the Mind Quality Mark (MQM), and is currently in the process of re-assessment. During this year, Derbyshire Mind has held Derbyshire County Council’s “Derbyshire Dignity Campaign Award” in recognition of work to promote dignity and respect.

Derbyshire Mind’s advocacy services are funded by Derbyshire County Council and NHS Derby and Derbyshire CCG. We also receive fundraised monies including donations and occasional legacies, as well as some grant income.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Public Benefit

A description of the services we offer and the communities and people we work with

Derbyshire Mind works in a variety of locations throughout the City of Derby and the County of Derbyshire. We work with people experiencing mild to moderate mental health problems, although our advocacy clients also experience a range of other issues.

Our principle activity is the delivery of Independent Advocacy Services in Derbyshire (not Derby City) which includes:

IMHA (Independent Mental Health Advocacy)

IMHA is a statutory role introduced by the Mental Health Act 1983 (as amended in 2007).

This service offers specialist support for Derbyshire residents who are detained under the Mental Health Act including those subject to Supervised Community Treatment/CTO and Guardianship.

This year we have been able to offer the same standard of specialist support delivered by our IMHA team to Derbyshire residents who are informal in-patients in a mental health unit in Derbyshire.

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

IMCA (Independent Mental Capacity Advocacy)

IMCA is a statutory role introduced by the Mental Capacity Act 2005. Derbyshire Mind provides an IMCA service to people resident in Derbyshire at the time a specific decision needs to be made. IMCAs are instructed by the Local Authority or NHS Body where a person has been assessed as lacking capacity in relation to a specific decision and they have no-one in their lives other than paid carers who can be involved in the decision making.

IMCAs are involved in specific decisions around:

IMCAs are also instructed by the Local Authority to support people subject to the Deprivation of Liberty Safeguards (DOLS).

Paid Representatives

Our Paid Representative service offers independent support and representation for people subject to a Deprivation of Liberty Safeguards (DOLS) authorisation where Derbyshire County Council is the Supervisory Body.

People subject to a DOLS authorisation have a representative appointed for the duration of the authorisation, often this is a family member or suitable close acquaintance. However, if the person does not have anyone who can or wants to fulfil this role a Paid Representative must be appointed, who is independent of the Local Authority and who visits and supports the person on a regular basis.

The Independent NHS Complaints Advocacy Service

This service supports members of the public who wish to raise concerns or make a complaint about any NHS service.

Independent Community Advocacy Service

This service comprises of two key elements; Independent Advocacy in respect of the Care Act 2014 and Community (non-statutory) Advocacy for vulnerable people living in Derbyshire.

Care Act Advocacy

The Care Act gives the right for eligible people to get an independent advocate to help them understand and be fully involved in the following processes:

This support is available for people who do not have any friends or family to support them.

Community Advocacy

For people who are not eligible for Advocacy under the Care Act but may still require support to have their voice heard when important decisions are being made about their lives or to overcome issues that are impacting on their health and wellbeing. This may include:

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Between April 2020 and March 2021, we have had to adapt the delivery of our advocacy services in response to the risks posed by the Covid-19 pandemic. We have continued to carry out face to face visits wherever this has been necessary for the safety or wellbeing of the client. The remainder of our visits and appointments have been carried out by phone or video call. A range of protective measures have been put in place to mitigate the risk of the spread of Covid-19. These include the use of Personal Protective Equipment (PPE), risk assessments, social distancing and hand hygiene, vaccinations and testing. Our staff have also worked in line with any protective measures put in place by the care settings they visit, including hospitals and care homes.

Enjoying Derbyshire

Enjoying Derbyshire is a community based wellbeing programme designed to improve mental wellbeing across Derbyshire and Derby City. We offer a menu of one-off sessions and short programmes for people who may be struggling with their mental health, or just want to boost their mood and improve their mental wellbeing.

Enjoying Derbyshire includes the following:

Active Wellbeing: helping to improve general health, raise mood, reduce feelings of stress and reduce the risk of isolation through social interaction opportunities.

Improving Wellbeing: supporting people to develop skills and attributes that contribute to wellness, enabling smaller changes, longer term and more personal positive transformations.

Creative Wellbeing: helping people to learn a new skill, get focussed on a project, or be creatively free to help clear the mind, improve mood and relax.

Enjoying Derbyshire is co-ordinated by Derbyshire Mind and delivered through a range of partner organisations.

The Enjoying Derbyshire programme was put on hold for a period during the financial year, due to the restrictions on group activities in place due to the Covid-19 pandemic. We subsequently adapted the programme to include the delivery of online courses and activities through video calls.

Get Set to Go

Funded by Sport England, the National Lottery and the English Football League, Get Set to Go is Mind’s physical activity programme which aims to get people (aged 18+) with experience of mental health problems more physically active.

Derbyshire Mind is a Local Mind delivery partner for this programme, responsible for delivery across Derby and Derbyshire. We work in partnership with Derby County Community Trust and Shift (Jog Derbyshire) to deliver a range of community based opportunities for people with mental health problems to take part in physical activity.

The delivery of the Get Set to Go programme was impacted significantly during the financial year, due to the restrictions on group activities in place due to the Covid-19 pandemic.

Active Monitoring

Funded through a Mind grant, Active Monitoring is a pilot project delivered in three GP surgeries in Derby and Derbyshire.

Active Monitoring is a primary care mental health service, designed as an early intervention service to meet the needs of patients experiencing mild to moderate mental health problems. Our Active Monitoring Practitioner is based in the GP surgeries and provides a programme of guided self-help for common mental health problems including depression, anxiety, grief and loss, loneliness, low self-esteem, anger issues and stress.

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

During the period April 2020 to March 2021, we have had to adapt the delivery of our Active Monitoring service in response to the risks posed by the Covid-19 pandemic. Our practitioner carried out phone appointments from home when they were unable to carry out face to face appointments in the GP surgeries. When we were able to deliver face to face appointments, we introduced a range of protective measures to mitigate the risk of the spread of Covid-19. These included the use of PPE, risk assessments, social distancing and hand hygiene, vaccinations and testing. Our practitioner has also worked in line with any protective measures put in place by the GP surgeries.

Contribution made by volunteers

Derbyshire Mind values the work of those people who raise funds to support our work. This year we have benefitted from fundraising activities organised in spite of the challenges presented by the Covid-19 pandemic. We wish to thank our fundraisers and friends for their loyal support and commitment.

Achievements and performance

1,108 referrals were taken up in our Specialist Advocacy service, and 431 were taken up in our Community Advocacy service. There were 64 participants in the Enjoying Derbyshire programme.

We continued to deliver our Get Set to Go and Active Monitoring programmes. 50 people were provided with mental health support at their GP surgery through Active Monitoring, and there were 30 participants in our Get Set to Go programme. Derbyshire Mind has also been part of Mind’s partnership with the English Football League.

Fundraising activities have continued, but have been significantly impacted by the restrictions in place due to the Covid-19 pandemic. The staff and trustees would like to thank each individual, group and company that has decided to support our work in these difficult times.

During the financial year, we completed a restructure of the organisation’s management team and recruited to four new posts.

COVID-19

For the year to 31 March 2021, Covid-19 has had limited impact on the financial position of the charity. This is because around 90% of the organisation’s funding is through Local Authority contracts, which remain unaffected. Our fundraised income has been significantly affected, however the reduced income was budgeted for accordingly. We have also secured some additional grant income related to Covid-19.

The activities of the organisation were significantly affected by Covid-19 during the financial year, as at times our services had to be delivered by phone and video call only, and some of our programmes had to be put on hold. Throughout the year ending 31 March 2022, we expect to deliver services through a blended approach of face to face visits and video and telephone support.

Financial review

The year to 31 March 2021 produced a net surplus of £44,227. The trustees exercise close scrutiny of the financial affairs of Derbyshire Mind and Management Accounts are reviewed regularly at Finance Committee meetings before being made available to all trustees for approval at Board of Trustees’ meetings.

Reserves policy and going concern

Details of the charity’s reserves are shown in Note 16 to the Accounts.

A Board approved reserves policy is in place to develop a level of reserves to cover three months running costs which currently approximates to £208,722.

At 31 March 2021, the charity had total funds of £433,206 of which £209,473 are designated reserves, leaving general reserves of £223,733. Free reserves which excludes fixed assets total £223,733.

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Principal Funding Sources

Derbyshire Mind is mainly funded through Service Level Agreements with the local authority. In the year to 31 March 2021 we received £922,107 from Derbyshire County Council.

In the year to 31 March 2021 we received donations of £27,262.

Due to continuing constraints on public expenditure, the majority of the support from the statutory bodies and local authorities is not expected to increase significantly over the foreseeable future.

Investment powers and policy

The trustees are permitted to invest the monies of the charity not immediately required for its own purposes in or upon such investments, securities or property as may be thought fit in accordance with the governing document of the charity, the Memorandum and Articles of Association.

Risk Management

All requisite policies, procedures and risk assessments relating to contractual, financial and human resources elements of the organisation are in place.

Plans for future periods

During the coming year, we will finalise the development of a new strategic framework for the organisation and begin delivery of our new operational plan.

We will utilise the board skills audit undertaken to recruit new trustees to the board.

We will continue to diversify our income through development and delivery of our new strategy framework.

We will continue to develop and increase our fundraising activities, and utilise the income generated to continue to develop and expand our Community Services programme.

During the coming year, Derbyshire Mind will complete re-assessment against the Mind Quality Mark (MQM). We will also undertake re-assessment against the Advocacy Quality Performance Mark (QPM) and Derbyshire County Council’s Derbyshire Dignity Campaign Award.

We will progress our work to promote equality and diversity, and to involve people with lived experience in what we do.

Structure, governance and management

Derbyshire Mind (formerly Derby Mind) was established as a local mental health group in 1967 to promote the preservation and safeguarding of mental health and the relief of persons suffering from mental disorder, in accordance with the aims and objectives of Mind.

Working in the voluntary sector, Derbyshire Mind is a registered charity and company limited by guarantee governed by its Memorandum and Articles of Association (revised 17 October 2017). There are currently 106 members who have agreed to contribute £1 in the event of the charity winding up.

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

G L Chance G J Cooper G L Horobin S J Hughes (Appointed 6 July 2021) S J Markham (Appointed 6 July 2021) G K Jowett L Kelly (Appointed 6 July 2021) E A Lane (Appointed 6 July 2021) R S Lipscombe (Appointed 6 July 2021) S-J Pickering (Appointed 6 July 2021) S H Pickersgill (Appointed 6 July 2021) N A Pink

Appointment of trustees

The Trustees (Directors) are appointed by ordinary resolution at an Annual General Meeting (AGM). A trustee may also be appointed by a resolution of the other trustees.

At each AGM one-third of the trustees must retire from office.

Derbyshire Mind provides Role Descriptions for Trustees and Officer posts.

Organisation

Derbyshire Mind has clear roles and responsibilities for its trustees, which are set out in role descriptions. The board of trustees meets six times during the year to administer the charity and to ensure that Derbyshire Mind meets its legal, financial and charitable responsibilities.

In addition, the Board delegates certain duties to three sub-committees:

The board is kept up to date with information on all aspects of the organisation. The way in which information is presented varies. It may be by report or proposal, inviting an expert to discuss issues, or by a briefing from the Chief Executive. Papers are always circulated in advance and members are also kept informed between meetings by mailings.

During the financial year, the board and the sub-committees have met via video calls, due to the restrictions in place relating to the Covid-19 pandemic.

DERBYSHIRE MIND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Trustees have access to a range of business information on our secure server.

The senior management team who are responsible for the management of Derbyshire Mind comprises of the Chief Executive, Finance Manager, Community Advocacy Service Manager, Specialist Advocacy Service Manager, Office Manager and Community Services Manager.

Trustees' responsibilities in relation to the financial statements

The Board of Trustees meets six times during the year with a focused agenda. In respect of their responsibilities in relation to the financial statements they are required to:

Induction and training of trustees

Derbyshire Mind’s work is overseen by the board of trustees which currently has a membership of twelve local people.

Each trustee receives induction and on-going training. Each of the trustees have received a trustees information pack.

Trustees are offered training and development opportunities via specific training events or meetings to enhance their understanding of their role and responsibilities.

On leaving trustees are invited to complete an exit interview.

Pay policy for key management personnel

The trustees of Derbyshire Mind set the pay structure of the senior management team via a review undertaken by the Finance Committee. The responsibilities associated with each post are bench-marked against the NJC scale. However, it was recognised that due to funding constraints the organisation could not guarantee annual increments in line with this pay scale.

Related parties

Derbyshire Mind is an independent local association, affiliated to the national charity Mind.

Derbyshire Mind is a member of Community Action Derby and The Derbyshire Mental Health Forum.

Auditor

In accordance with the company's articles, a resolution proposing that Azets Audit Services be reappointed as auditor of the company will be put at a General Meeting.

The trustees' report was approved by the Board of Trustees.

G K Jowett

Trustee Dated: 30 October 2021

DERBYSHIRE MIND

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2021

The trustees, who are also the directors of Derbyshire MIND for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

DERBYSHIRE MIND

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF DERBYSHIRE MIND

Opinion

We have audited the financial statements of Derbyshire MIND (the ‘charity’) for the year ended 31 March 2021 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and the notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

DERBYSHIRE MIND

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF DERBYSHIRE MIND

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Extent to which the audit was considered capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above and on the Financial Reporting Council’s website, to detect material misstatements in respect of irregularities, including fraud.

We obtain and update our understanding of the entity, its activities, its control environment, and likely future developments, including in relation to the legal and regulatory framework applicable and how the entity is complying with that framework. Based on this understanding, we identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. This includes consideration of the risk of acts by the entity that were contrary to applicable laws and regulations, including fraud.

DERBYSHIRE MIND

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF DERBYSHIRE MIND

In response to the risk of irregularities and non-compliance with laws and regulations, including fraud, we designed procedures which included:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of noncompliance. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Mr Mark Jackson FCA DChA (Senior Statutory Auditor)
for and on behalf of Azets Audit Services 16 November 2021
Chartered Accountants
Statutory Auditor Ruthlyn House
90 Lincoln Road
Peterborough
United Kingdom
PE1 2SP

Azets Audit Services is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under of section 1212 of the Companies Act 2006.

Total 2020 £ 49,255 899,153 4,453 - 952,861 939,202 13,659 - 13,659 375,320 388,979
Designated funds 2020 £ - - - - - - - 5,739 5,739 158,000 163,739
Total Unrestricted funds 2021
2020		 £
£		 47,011
49,255		 824,926
899,153		 2,097
4,453		 5,081
-		 879,115
952,861		 834,888
939,202		 44,227
13,659		 -
(5,739)		 44,227
7,920		 388,979
217,320		 433,206
225,240
Restricted funds 2021 £ 5,500 - - - 5,500 5,500 - - - - -
Unrestricted Designated funds
funds		 2021
2021		 £
£		 41,511
-		 824,926
-		 2,097
-		 5,081
-		 873,615
-		 829,388
-		 44,227
-		 (45,734)
45,734		 (1,507)
45,734		 225,240
163,739		 223,733
209,473
Notes 3 4 5 6 7
Income and endowments from: Donations and legacies Charitable activities Investments Other income Total income Expenditure on: Charitable activities Net incoming resources before transfers Gross transfers between funds Net (expenditure)/income for the year/ Net movement in funds Fund balances at 1 April 2020 Fund balances at 31 March 2021

DERBYSHIRE MIND

BALANCE SHEET

AS AT 31 MARCH 2021

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Designated funds
General unrestricted funds		 2021
£
£
-
241,216
965,410
1,206,626
(773,420)
433,206
433,206
209,473
223,733
433,206		 2020
£
£
3,417
234,967
860,496
1,095,463
(709,901)
385,562
388,979
163,739
225,240
388,979		 2020
£
£
3,417
234,967
860,496
1,095,463
(709,901)
385,562
388,979
163,739
225,240
388,979
388,979
163,739
225,240
388,979

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021, although an audit has been carried out under section 144 of the Charities Act 2011.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 30 October 2021

G K Jowett Trustee

Company Registration No. 2942312

DERBYSHIRE MIND

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021

Notes
Cash flows from operating activities
Cash generated from/(absorbed by)
operations
19
Investing activities
Investment income received
Net cash generated from investing
activities
Net cash used in financing activities
Net increase/(decrease) in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2021
£
2,097		 £
102,817
2,097
-
104,914
860,496
965,410		 2020
£
4,453		 £
(90,597)
4,453
-
(86,144)
946,640
860,496

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

Derbyshire MIND is a private company limited by guarantee incorporated in England and Wales. The registered office is Room 12, Derby West Business Centre, Ashbourne Road, Derby, DE22 4NB.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot be recovered, and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designated to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Equipment costing more than £1,000 is capitalised.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Computers 33% straight line per annum

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Taxation

The charity is exempt from tax on income and gains to the extent that these are applied exclusively to its charitable objects.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

3 Donations and legacies

Unrestricted
Restricted
funds
funds
2021
2021
£
£
Donations and gifts
27,262
-
Grants received
14,249
5,500
41,511
5,500		 Total Unrestricted
funds
2021
2020
£
£
27,262
49,255
19,749
-
47,011
49,255		 Total Unrestricted
funds
2021
2020
£
£
27,262
49,255
19,749
-
47,011
49,255
49,255

Grants received includes COVID-19 related grants totalling £14,249.

4 Charitable activities

Unrestricted
Unrestricted
funds funds
2021 2020
£ £
Derbyshire County Council service level agreements 797,703 867,550
National Mind project income 27,223 31,603
824,926 899,153
Investments
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 2,097 4,453
Other income
Unrestricted Total
funds
2021 2020
£ £
COVID-19 job retention scheme grant 5,081 -

5 Investments

6 Other income

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

7 Charitable activities

Unrestricted
Unrestricted
funds funds
2021 2020
£ £
Staff costs 697,833 788,529
Depreciation and impairment 3,416 3,416
Project costs 1,111 13,924
Premises costs 25,446 24,212
Miscellaneous 1,091 916
Printing, postage, stationery and advertising 2,490 7,142
Motor and travel 19,349 41,373
Telephone 8,732 8,381
Other charitable costs 2,199 3,457
Computer equipment and software 24,391 9,080
Staff training 1,788 (330)
Legal and professional fees 8,701 9,897
Recruitment costs and temporary staff 20,041 11,205
816,588 921,202
Share of governance costs (see note 8) 18,300 18,000
834,888 939,202
Analysis by fund
Unrestricted funds 829,388 939,202
Restricted funds 5,500 -
834,888 939,202

8 Support costs

Staff costs
Audit fees
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
-
12,000
-
6,300
-
18,300
-
18,300		 2021
£
12,000
6,300
18,300
18,300		 Support
costs
Governance
costs
£
£
-
12,000
-
6,000
-
18,000
-
18,000		 2020
£
12,000
6,000
18,000
18,000

Governance costs includes payments to the auditors of £6,300 (2020- £6,000) for audit fees.

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

10 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries
Social security costs
Other pension costs
11
Tangible fixed assets
Cost
At 1 April 2020
At 31 March 2021
Depreciation and impairment
At 1 April 2020
Depreciation charged in the year
At 31 March 2021
Carrying amount
At 31 March 2021
At 31 March 2020		 2021
2020
Number
Number
27
29
2021
2020
£
£
637,570
716,840
48,945
54,578
23,318
29,111
709,833
800,529
Computers
£
15,180
15,180
11,764
3,416
15,180
-
3,417		 2020
Number
29
2020
£
716,840
54,578
29,111
800,529
15,180
11,764
3,416
15,180
-
3,417

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

12 Debtors

Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income		 2021
£
230,781
-
10,435
241,216		 2020
£
230,527
285
4,155
234,967

13 Creditors: amounts falling due within one year

Other taxation and social security
Trade creditors
Accruals and deferred income		 2021
£
13,357
6,212
753,851
773,420		 2020
£
12,189
11,727
685,985
709,901

Accruals and deferred income includes the amount of £486,424 (2020: £362,017) in respect of unspent monies under Derbyshire County Council service level agreements.

14 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Incoming Resources Balance at
1 April 2020 resources expended 31 March 2021
£ £ £ £
IT grant - 5,500 (5,500) -

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

15 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
1 April 2019
£
Redundancy
64,000
Development
25,000
Enjoying Derbyshire
69,000
158,000		 Transfers
Balance at
1 April 2020
£
£
(20,000)
44,000
-
25,000
25,739
94,739
5,739
163,739		 Transfers
Balance at
31 March 2021
£
£
21,000
65,000
-
25,000
24,734
119,473
45,734
209,473		 Transfers
Balance at
31 March 2021
£
£
21,000
65,000
-
25,000
24,734
119,473
45,734
209,473
209,473

The Redundancy fund has been set up to cover the costs of redundancy should the organisation cease to exist.

The Development fund has been set up to support the developments and growth of existing services, and to identify and develop new services. It is anticipated that this will be used to support the Active Monitoring project in 2021/22.

The Enjoying Derbyshire fund has been set up to develop and grow the Enjoying Derbyshire mental wellbeing programme.

Total 2020 £ 3,417 385,562 388,979
Designated funds 2020 £ - 163,739 163,739
Total Unrestricted funds 2021
2020		 £
£		 -
3,417		 433,206
221,823		 433,206
225,240
Restricted funds 2021 £ - - -
Designated funds 2021 £ - 209,473 209,473
Unrestricted funds 2021 £ - 223,733 223,733
Analysis of net assets between funds Fund balances at 31 March 2021 are represented by: Tangible assets Current assets/(liabilities)
16

DERBYSHIRE MIND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

17 Operating lease commitments

Lessee

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
18
Related party transactions
Remuneration of key management personnel
The remuneration of key management personnel is as follows.
Aggregate compensation
19
Cash generated from operations
Surplus for the year
Adjustments for:
Investment income recognised in statement of financial activities
Depreciation and impairment of tangible fixed assets
Movements in working capital:
(Increase) in debtors
Increase in creditors
Cash generated from/(absorbed by) operations
20
Analysis of changes in net funds
The charity had no debt during the year.		 2021
£
16,667