Annual Trustees Report – Review of Academic Year 2020 - 2021
Autumn Term 2020
Numbers: we had just 17 children remain with us post July. We had 17 new starters over the whole of the Autumn term. By the end of the term we had 16 over 3’s of which all were claiming Universal funding; 4 children accessed the Extended Entitlement with a further 1 paying for extra hours attended. Of those claiming the Extended Entitlement all 4 children claimed the maximum 30 hours in total.
We had 18 children aged two years who paid fees except for 5 children who were eligible for the two year old funding.
By the end of the Autumn term we had 33 children registered with us.
Throughout the Autumn term and the whole of the academic year we remained open but adhered to all covid secure requirements as laid down by the Department of Education and Derbyshire County Council. As such parents were not allowed inside the building and were requested to wear face masks during drop off and collection. This also meant we were unable to host any face to face parent consultations for the whole of the academic year.
We were also unable to host any in-person fundraising events for the whole of the academic year. However during the Autumn term we were able to raise funds through a Photo Morning (£107.52), Christmas Art project (£12.30), Christmas Party Week (£59.96), Halloween Fun Week (£130.33), Christmas Raffle (held ‘virtually’) & Santa Letters (£448.28) and Smarties (child is gifted a tube of Smarties, donated by Asda at Long Eaton, and asked to return the empty tube with pennies - which raised £142.87)
The covid restrictions also meant that we were unable to host our annual Christmas concert; but we were able to video the children singing and share with parents via our Facebook page.
Towards the end of November we were forced to close pre-school for just over a week due to a child testing positive for covid. As five out of the six staff were deemed to be a close contact we were unable to open.
Spring Term 2020
Numbers: Moving into the Spring term we increased our 3 & 4 year old funded children to 22 of which all were claiming the Universal funding of 15 hours per week; with 7 claiming the extended entitlement, of which 4 claimed the full 30 hours. 4 children paid for extra hours beyond their Universal funding
We had 12 children aged two years who paid fees except for 7 children who were eligible for the two year old funding.
By the end of the Spring term we had 34 children registered with us.
We held an Easter fun week which included a raffle held ‘virtually’ and raised £514.80.
Summer Term 2020
Transition to primary school was affected once more and we relied on phone calls and emails with those requesting information.
All children received an end of year update/assessment and all parents were invited to download their child’s journal from Tapestry.
Unfortunately we were unable to host ‘Leavers Celebrations’ but all leavers received a book, signed by all the staff (as is our tradition!) and a special ‘Leavers Poem’.
We finished the year with 41 children registered of whom 26 were aged 3yrs+ and 15 aged 2 years.
Of the 3 & 4year olds 10 were accessing the Extended Entitlement and of these 5 were eligible for the 30 hours. A further 5 were registered to pay for extra hours over their funding entitlement.
Out of 15 children aged 2 years we had 3 registered to claim the 2 year funding while the remainder paid fees.
We had 15 children leave us at the end of the year for Reception year and 5 children leave for school nursery.
Numbers for the start of the new academic year are much lower than normal and the interest in places has been extremely quiet. We are hopeful that as the restrictions are lifted and life gets back to normal that parents will start to look for early years childcare.
Cashflow projections have indicated a potential deficit situation by October half term and cost cutting measures have been put in place with all staff seeing a reduction in their contracted hours and management seeing a fifty per cent reduction in their salary for August.
We start the next academic year with 25 children of which 11 will be claiming 3 & 4 year old funding; of these 5 will be accessing the Extended Entitlement and of these 2 will be accessing the full 30 hours; we will also have 2 paying for extra hours beyond the universal funding of 15 hours per week. We will have 14 two year olds with 4 eligible for two year old funding.
We will start the year with 3 confirmed new starters; 1 is aged 3 or 4 years and 2 are two year olds.
Projects for 2021/2022
To ensure we can continue to operate financially following the impact of Covid-19 over the preceding 18 months.
FULL YEAR
1/8/20 - 31/7/21
| Receipts DCC Funding Fees Essential Supplies HMRC - JRS Co-op Community Fund Donations Cake Sales Photo Morning Smartie Tubes Sponsored Bounce Amazon Smile Asda Green Token Easy Fundraising Internet - Scouts General Expenses Uniform Sales Xmas Art - All My Own Work Party Weeks Xmas Play Xmas Party Week Xmas Fundraising Summer Fayre Easter Fundraiser Halloween Santa Letters |
88995.59 15916.10 3251.65 1013.64 533.50 107.52 142.87 24.59 149.43 10.63 1072.50 45.00 94.50 422.25 677.76 170.83 57.50 |
Payments Wages HMRC Tax & NI NEST Pensions Rent Refreshments Cleaning Materials Creative Resources Stationery Toys Phone Internet Photocopier Rental & Toner Refuse collection Ofsted Annual Fee EYA Insurance Lotteries Licence Toiletries Tapestry Reneweal Pest Control Outdoor Resources & Maintenance General Expenses Uniform Stock Xmas Art - All My Own Work Party Weeks Xmas Play Xmas Party Week Xmas Fundraising Summer Fayre Easter Fundraiser Halloween First Class Hygiene Teachers 2 Parents Text Service |
84242.98 11857.13 6191.03 6000.00 246.69 129.64 44.51 304.02 504.33 127.22 546.57 360.00 386.88 35.00 1308.82 20.00 339.59 189.60 48.00 197.91 5687.96 1104.64 32.70 34.54 31.47 162.96 40.50 180.00 180.00 |
|---|---|---|---|
| Football Funday Sponsored Bounce PJ Day Bank Interest Opening Accounts CAF A/C CAF Saving A/C Cash |
20.00 718.30 22.00 4.43 |
ICO Renewal Sponsored Bounce Bank Charges |
35.00 8.97 81.00 |
| £113,450.59) | £120,659.66) | ||
| Closing Accounts | |||
| £14,385.49 £44,266.26 £1,024.73 |
CAF A/C CAF Saving A/C Cash |
£7,252.58 £44,270.69 £944.14 |
|
| £173,127.07) | £173,127.07) |
I have prepared the above accounts from the books, bank statements and information available to me. These are correct and in accordance herewith. Jayne Phipps 30th July 2021
| Breakdown of Accounts | ||
|---|---|---|
| Miscellaneous/General | ||
| Details | Receipts | Expenses |
| Thank You's | £71.85 | |
| Statutory guidance publications | £7.00 | |
| Reward Stickers | £31.44 | |
| Parents Week | ||
| First Aid Supplies | £9.35 | |
| Long Eaton Carnival Pitch | £24.00 | |
| Birthday Crowns/cards | £10.90 | |
| Leavers Books | £22.99 | |
| First Aid Training | £476.00 | |
| Uniform Allowance - staff | £140.00 | |
| DSL Training | £50.00 | |
| Miscellaneous | £13.59 | |
| Container Units | £3,498.00 | |
| Groundworks | £1,150.00 | |
| Storage Expenses | £79.18 | |
| Xmas lights, cards, tinsel | £13.70 | |
| Post box | £14.99 | |
| Magnetic Strip | £15.99 | |
| Banner x 2 | £54.20 | |
| Suncream | £4.78 | |
| £0.00 | £5,687.96 |
| Toys/Resources | ||
|---|---|---|
| Details | Receipts | Expenses |
| Trampoline | 52.85 | |
| Tent | 15.00 | |
| Easel | 18.00 | |
| Home Corner & Small World | 163.39 | |
| Scales | 14.20 | |
| Till | 10.00 | |
| Younger aged toys | 67.08 | |
| Animals | 30 | |
| Sand | 13.00 | |
| Books | 2.50 | |
| Miscellaneous | 118.31 | |
| £0.00 | £504.33 |
| Stationary | ||
|---|---|---|
| Details | Receipts | Expenses |
| Paper | 17.94 | |
| Ink | 114.80 | |
| Pens | 10.99 | |
| Postage/Stamps | 5.67 | |
| Display Boards | 32.90 | |
| Laminating pouches | 29.48 | |
| Generic | 40.36 | |
| Batteries | 38.56 | |
| Hole punches | 13.32 | |
| £0.00 | £304.02 |
| Fundraisers | ||
|---|---|---|
| Details | Profit | |
| Donations | £533.50 | |
| Photo Morning | £107.52 | |
| Co-op Community Fund | £1,013.64 | |
| Xmas inc Santa Letters | £448.28 | |
| Halloween | £130.33 | |
| Xmas Party Week | £59.96 | |
| Xmas - All My Own Work | £12.30 | |
| Easter Fun Week | £514.80 | |
| Sponsored Bounce | £709.33 | |
| Amazon Smile | £24.59 | |
| Easy Fundraising | £149.43 | |
| Smarties | £142.87 | |
| PJ Day | £22.00 | |
| Football Funday | £20.00 | |
| TOTAL | £3,888.55 | |
| Outdoor Resources/Maintenance | ||
| Details | Receipts | Expenses |
| Barriers | £122.95 | |
| Fence & posts | £41.98 | |
| Blackboard Paint | £25.50 | |
| Lock | £5.99 | |
| Zip ties | £1.49 | |
| £0.00 | £197.91 |
Independent Examinerfs report to the Trustees ot Sprinzfield Prtr5dl I report on the accounts of the trust for the year ended 31" Juty 2021. Set out on the enclosed pages. Resi)ective reSpOnbIlleS of tru5tee5 and examiner The charity's trustees are responsible for the preparation of the accounts. The charit5 trustees conslder that an audit is not required for this year under Section 144121 of the Charities Act 2011 (the 2011 Artl and that an independent examination is needed. It is my responsibility to Examine the accounts under section 145 of the 2011 Act To follow the procedure5 laid down in the general dlrections given by the commisslon under section 1451Sllbl of the 2011 Act To stste whether particular matters have come to my attention Basls of Independent examlnerfs feport My examination was carrled out In accordance wlth the 8enerdl dtrectlons 8iven by the Charity Commlssion. An examinatlon Includes a revivav of the accountlng cOrdS kept by the charlty and comparison of the accounts presented with those CordS. It also includes consideration of any unusual Items or dlsclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The produS undertaken do not provide all the evidence that would be required In an audlt and consequently no oplnlon Is glven as to whether the accounts present a 'true and falr vlew, and the report Is limited to those matters set out In the next statement. Independent examlnerfs st•tsment In connectlon wtth my examinatlon. no matter has come to my attentlon: l. Which gives me reasonable cause to belleve that in any material respect the requirements: To keep accountlng record5 in accordance with sertlon 130 of the 2011 Art and To prepare accounts which accord with the accountfjng records and compty wlth the accounting requirements of the 2011 Art have not been met or 2. To whlch, In my oplnion, attentlon should be dfawn In order to enable a proper understand5ng of the accounts to be reached Name: {Relevant Professional Qualificatfjon or 8ody If any): GL£h) DALEY Addre$5'. Is E&lf ROAD, HoL6kn<,S£LP£Q,tsQ£WIE 415X . Date: Signed: a4rf4 FC8 202a