2023-08-31-accounts - The Manifold Valley Agricultural Society

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Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name:

Charity registration number:

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	General Charitable purposes including Education, Training and Community development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Sponsorship of Educational bursary. Sponsorship of ecological education in local primary schools. Involvement with local youth groups and community groups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Annual discussion in committee and decisions upon relevance of grants.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The bursary is judged by a sub-committee and ratified by the full body of Trustees.
Policy on social investment including program related investment	Para 1.38	Applications for grants are reviewed by the Trustees considering effect upon social adhesion and education. Local groups are encouraged to attend the show and demonstrate their activities.
Contribution made by volunteers	Para 1.38	All administration of the charity and the annual show is carried out by volunteers. Input from Air Cadets and village Hall committees on show day.
Other		Competitions are aimed at encouraging new entrants , of all ages, to rural crafts and pastimes.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Despite the weather the committee ran a financially successful one day show enabling the distribution of four grants to local students. Ecological projects in three primary schools were started. Air cadets has a days radio training and local churches and charities took advantage of free stalls for promotion.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The show achieved sufficient income ton maintain our reserve for the long term survival of the Charity.
Performance of fundraising activities against objectives set	Para 1.41	Successful.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	A successful year with reserves preserved.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve to cover two years expenses for the show together with replacement of show equipment and site maintenance.
Amount of reserves held	Para 1.22	£35,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	We rent, for a short period, the site we use from a private individual at his discretion.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Annual Agricultural Show.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Investment in TSB Trustees account.
A description of the principal risks facing the charity	Para 1.46	More than two years inability to hold the Show.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Annual election from within membership.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Explanation of duties of Trustees and inclusion in policy reviews.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Seven Trustees including President, Chairman, and Treasurer of the Society.
Relationship with any related parties	Para 1.51	Members of and responsibility to main society committee.
Other

Reference and Administrative details

Charity name	Manifold Valley Agricultural Society.
Other name the charity uses
Registered charity number	1041032
Charity’s principal address	109,Ladderedge, Leek, Staffs. ST13 7AG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Caroline Gill
	Kenneth Warrington
	Ellen Bury
	Margaret Elizabeth Andrews	Treasurer
	Mark Andrew Simcock
	Andrew Heaton Carr
	Gordon Bruce Daniel	Chairman.

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Nil held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Margaret Elizabeth Andrews. Full name(s) Gordon Bruce Daniel Position (eg Secretary, Chairman Treasurer Chair, etc) Date 19 Feb 2024

MVAS 2023 1st Jan - 31st Dec

#NAME?

				Total		0.00
			not yet paid
Date	Chq ref;	Narrative	out	Bank	contra
			0.00	26056.39		0.00
14-Mar		ASOS		125.00
1-Apr		B Daniel		45.00
16-Jun		Capture Factory		1000.00
23-Jun		SMDC		70.00
		Identity		205.00
		Easyfx		237.60
		First Aid Box		1183.00
		Chillingworth		20.00
9-Jul		NFU Ins		1760.48
25-Jul		Capture Factory		2000.00
7-Aug		Peak Waste		450.00
11-Aug		Axeholme rosettes		1046.59
14-Aug		Cheshire Show Services		120.00
16-Aug		Heath sheepdogs		350.00
16-Aug		Zone		790.50
27-Aug		P Naden		894.00
2-Sep		Jacksons		5822.40
7-Sep		J W Howson ???		250.32
14-Sep		D&L Wain		2500.00
15-Sep		Stu's Loos		2988.00
27-Oct		Leek Squadron		300.00
		H McIntyre		500.00
		M Allen		500.00
27-Oct		H McIntyre		500.00
/12		J Price		212.00
Showday				2186.50

		Subs,		Rosettes &			Judges
Refund		Licences	Ins	badges	prize money Ads		stewards	rent
	0.00	240.00	1760.48	1046.59	1211.50	0.00	20.00		0.00
		125.00
		45.00
		70.00
			1760.48
				1046.59
					1211.50		20.00

					Printing,	Donations		MISC
Showgrd	Overpaid	Display	Parking		stamps etc	Bursary	Equipment	refunds
15948.22	0.00	575.00		0.00	3654.60	1500.00	0.00	100.00
					1000.00
					205.00
					237.60
1183.00
								20.00
					2000.00
450.00
120.00
		350.00
790.50
894.00
5822.40
250.32
2500.00
2988.00
300.00
						500.00
						500.00
						500.00
					212.00
650.00		225.00						80.00

2019.00

MVAS TSB Treasurers account

TOTAL

0.00

	Narrative	Ref		Total	Unallocated
			0.00	29579.51	0.00
1-Feb	E Wood			30.00
9-Feb	I Harvey			120.00
	Sallys			30.00
10-Feb	Cheshire Socks			50.00
	K Carlos			30.00
	J H Smith			70.00
12-Feb	F Gilman			40.00
	JL Russell			30.00
18-Feb	Baytree fudge			70.00
19-Feb	Brambles			70.00
20-Feb	A Lilly			45.00
	Work Wild LT			70.00
23-Feb	Cottagecrafts			75.00
27-Feb	Farming Life			35.00
6-Mar	Brambles			70.00
	Bennett Brooks			40.00
3-Aug	PO			720.00
9-Mar	J Good			30.00
	AJ Day			80.00
	Farmers Lunch			30.00
7-Apr	D Platts			70.00
13-Apr	T Lloyd			50.00
14-Apr	bags 4 disbursement			140.00
	Abbots Holme			30.00
20-Apr	Intoto Arts			140.00
	Peak Chiropracti			30.00
21-Apr	Robert Whittaker			30.00
24-Apr	R Whittaker, goat designs			80.00
	C Chittell, dottybirds			70.00
5-May	Gem Shed			30.00
	Audley Hats Classic racing			50.00
	JW Howson ltd			50.00
10-May	Stands			515.00
10-May	Really Good Cheese			70.00
Jun-01	Reavy	#		15.00
	Turner	#		30.00
	White	#		10.00
	Allen	#		10.00
	Broughtn Noble	#		20.00

Burrell	#		20.00
Handforth	#		10.00
Brooks	#		20.00
Stew	#		10.00
Bentley	#		20.00
Blaize	#	#	15.00
Adams	#		30.00
Glaister	#		30.00
Holmes	#		30.00
Oldfeld & Sons	#		20.00
Grifn	#		30.00
Prince	#		30.00
Sharples	#		10.00
Greening	#		20.00
Lewis	#		20.00
Whitehouse	#		10.00
Collins	#		30.00
Morrow	#		20.00
Coates	#		15.00
Warrilow	#		20.00
Watson	#		30.00
Chorlton	#		20.00
Pegg	#		15.00
Jaggers	#		10.00
26-Jun Wilde/Wilderspin			20.00
James	#		20.00
Hignet	#		30.00
Wain	#		15.00 #
C M Osborne	#		50.00 #
P Oldfeld	#		15.00
Brunton Reed	#		20.00
J Woodward	#		30.00
11-Jun Cantrell	#		30.00
25-Jun R&C Pitcher	#		15.00
6-Jun P Dexter			50.00
Arcade Depot			30.00
James Jones			70.00
14-Jun CIPP Supplies			70.00
Stoddards			50.00
15-Jun National Trust			70.00
Holdcroft Catering			150.00
2-Jul Love Tea			50.00
J Colclough	#		15.00
A Wilton	#		30.00
6-Jul Cambell	#		30.00

Whittaker Shires			3.00
Hartington F Shop			95.00
Stafs Wildlife			30.00
M Clarke			8.00
14-Jul Barker			15.00
White Shires			6.00
17-Jul S Barron	#		30.00
R Longdon	#		15.00
V Bridgett	#		30.00
V Smith	#		15.00
20-Jul Scarsdale vets			40.00
J McLaughlin			15.00
P O		39	450.00
GN Lynch			28.00
GN Lynch			30.00
S Fowler			30.00
Clowes			5.00
P Evans			15.00
26-Jul Rought Whittaa			9.00
28-Jul C Plant			2.00
A Cousins			6.00
E Brunton-Reed			10.00
D Straw	????		50.00
31-Jul Z Watson-Chase			6.00
S Long			3.00
A Liddle			70.00
4 Fuels			100.00
3-Aug Siekacz	? Ent		48.00
Sealwood Saddlery			30.00
J Spencer			48.00
J Holburn			2.00
5-Aug R Grindey			18.00
Hulme			40.00
Shenton			30.00
Shenton			30.00
Kemble			30.00
Franks&Towns			15.00
Altraprint			30.00
Walsh			30.00
Paypal			0.01
Paypal			0.98
11-Aug K Brocklehurst			70.00
Paypal			1000.00
Show Day			4000.00
Show Day			78.50

	Show Day		12000.00
	Show Day		1883.45
	Show Day		147.00
	cash		30.00
	RSPB		70.00
18-Aug	Tipsy Cow		300.00
30-Aug	Chambers		30.00
6-Sep	Paypal		10.00
6-Sep	Paypal		10.00
8-Sep	PO		645.00
27-Oct	Norton PJJ	23 or '24	15.00
1/2/2024	Paypal		221.75
Show Day added			2725.15
	Deposit Interest		355.67

						Show day
		Trade				gate,
Sponsor	Member	Stands	Food & Bar	Entries	Donations	banked etc	Misc
90.00	1480.00	4835.50	855.00	1263.00	20.00	20659.35		0.00
		30.00
		120.00
		30.00
		50.00
		30.00
		70.00
		40.00
		30.00
		70.00
		70.00
		45.00
		70.00
		75.00
		35.00
		70.00
		40.00
		720.00
		30.00
		80.00
		30.00
		70.00
		50.00
		140.00
		30.00
		140.00
		30.00
		30.00
		80.00
		70.00
		30.00
		50.00
		50.00
		515.00
		70.00
	15.00
	30.00
	10.00
	10.00
	20.00

20.00 10.00 20.00 10.00 20.00 15.00 30.00 30.00 30.00 20.00 30.00 30.00 10.00 20.00 20.00 10.00 30.00 20.00 15.00 20.00 30.00 20.00 15.00 10.00 20.00 20.00 30.00 15.00 50.00 15.00 20.00 30.00 30.00 15.00 50.00 30.00 70.00 70.00 50.00 70.00 150.00 50.00 15.00 30.00 30.00

			3.00
		95.00
		30.00
			8.00
	15.00
			6.00
	30.00
	15.00
	30.00
	15.00
40.00
	15.00
	135.00	315.00
			28.00
	30.00
	30.00
			5.00
	15.00
			9.00
			2.00
			6.00
	10.00
		50.00
			6.00
			3.00
		70.00
	30.00	70.00
			48.00
		30.00
			48.00
			2.00
			18.00
			40.00
	30.00
	30.00
	30.00
	15.00
		30.00
		30.00
		70.00
				1000.00
				4000.00
		78.50

					10969.00
					1883.45
		147.00
		30.00
		70.00
			300.00
		30.00
		240.00	405.00
	15.00
					221.75
50.00	70.00			20.00	2585.15

2024 mlship Bank int 0.00 376.66 Refund 00

o.oi 0.98

10.00 10.00 355.67

S
		0.00
Date	Narrative	Total	Sponsor	Member	Trade Stands	Food & Bar	Entries
		21834.00	50.00	70.00	0.00	0.00	1031.00
10.3	Gate	3097.00
10.45	Gate	2015.00
11	Gate	1005.00
	K White	5.00		5.00
		25.00		25.00
	james chq	10.00		10.00
11.3	Gate	4825.00
12	Gate	2140.00
	K Warrilow chq	10.00		10.00
		10.00		10.00
12	Gate	1386.50
	sheep	14.00					14.00
	Gate	1785.00
	cattle chq	75.00					75.00
1p	Gate	1580.00
		10.00		10.00
	Gate	1078.50
	Shaw,handicrafts	50.00	50.00
	Gate	751.00
	sheep	5.00					5.00
	dogs	271.00					271.00
	handicrafts	80.00					80.00
	horses	586.00					586.00
	returnedprize moneyhorses	20.00
	separate banking
	Paypal	1000.00



Donations	Show day gate,	Refund
20.00	20663.00	0.00
	3097.00
	2015.00
	1005.00



	4825.00
	2140.00


	1386.50

	1785.00

	1580.00

	1078.50

	751.00




20.00

	1000.00

Narrative	Bank	Refund	prize money	Judges stewards	Showgrd	Display
	2186.50	0.00	1211.50	20.00	650.00	225.00
Hignet refund	40.00
mellor refund	40.00
cattle	375.00		375.00
sheep	144.00		144.00
martingill	500.00				500.00
shires	420.00		400.00	20.00
owls	225.00					225.00
heath sheepdog
Nik B	100.00				100.00
Ian Smith	50.00				50.00
Horses	292.50		292.50

Float MEA
Float Bruce

312.50
300.00

MISC Equipment refunds 0.00 80.00 40.00 40.00

INCOME	2023	2022	2021
	29579.00	21586.00	24313.00
Donations	20	200
Entry Fees	1263	661	1141
Food & Bar	855	1180	760
Gate	20659	13051	18316
Membership	1480	1105	1000
Refunds
Sponsorship	90	260	100
Trade Stands	4856	4980	2557
Bank Interest	356	149	439

Expenditure	2023	2022	2021
	26056.00	24047.00	18035.00
Catering	894	1197	756
Displays	575	775	600
Field Rent	2500	2500	2000
First Aid	1183	1257	945
Insurance	1760	1760	1760
Judges	20		590
Jumps	120	324
Licences/Subs	240	160	110
Marquees	5822	5410	4905
Ofce etc	735	842	550
PA	791	773	719
Parking	300	450	300
Prize Money	1212	1146	1195
Rosettes/Badges	1047	907	993
Site Expenses	919	676
Skip	450	432	414
Toilets	2988	2988	1680
Web/Advertising	3000		218
Bursary	1500	2450	300

MANIFOLD VALLEY AGRICULTURAL SOCIETY

Bank Balance 1/1/23

Balance as at 31/12/22
Deposit Account	35,647.04
Current Account	6078.59
	41725.63

Year End 31/12/23

Current account balance 31/12/23 Deposit account 31/12/23 Total bank balance 31/12/23 2/1/24 Paypal ('23 accs?) Total bank balance 31/12/23 Proft	8485.64 36002.71 44488.35	8485.64 36002.71 44488.35
	221.75 44710.10
		41725.63 2984.47

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name Manifold Valley Agricultural Society	Charity Name Manifold Valley Agricultural Society	Charity Name Manifold Valley Agricultural Society

31/12/2023	Charity no (if any)	1041032

2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 DD / MM / YYYY .

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of

the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:		15/02/2024

	John Chapman

	Accountant Daniel & Hulme

	13 Westwood Road

Oct 2018

IER

Leek Staffs. ST13 8DS

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER