## **Trustees’ Annual Report for the period** **From Period start date 01 April 2020 To Period end date 31 March 2021** ## **Charity name: Gilberdyke St Stephens Scout Group** ## **Charity registration number: 1040995** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To promote the development of
of the charity as set out young people in achieving their
in its governing full physical, intellectual, social
document and spiritual potentials as
individuals, as responsible citizens
and as members of their local,
national and international
communities.
Summary of the main Para 1.17 and Gilberdyke St Stephens Group
1.19
activities in relation to comprises three sections grouped
those purposes for the by age. Beavers from 6yrs to 8yrs,
public benefit, in Cubs from 8yrs to 10.5yrs and
particular, the activities, Scouts from 10.5yrs to 15yrs.
projects or services
identified in the
accounts.
The aim of the group is to enable
all children in the local catchment
area to be able to join in Scouting
Activities and to provide a base
from which these activities can be
undertaken.
Statement confirming Para 1.18 The Trustees confirm that they
whether the trustees have regard for the guidance
have had regard to the issues by the Charity Commission
guidance issued by the on public benefit, in deciding on
Charity Commission on the activities of the Charity.
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38
Contribution made by
volunteers
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**The main of the achievement of**
**the charity in the report period**
**have been to continue to provide a**
**varied programme of Scouting**
**Activities to young people in the**
**age range 6 to 15 years to**
**promote their social, personal and**
**spiritual development and mental**
**wellbeing.**
**This has been particularly**
**important during the period of the**
**pandemic when young people**
**have struggled with their**
**personal, educational and social**
**development owing to lockdown**
**and homeschooling.**
**The group adapted during this**
**period and provided online and**
**virtual sessions to continue to**
**deliver the programme.**|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of
fundraising activities
against objectives set Para 1.41
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Investment performance
against objectives Para 1.41
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Due to reduced operating costs,
financial position at the and government support grants,
end of the period the Charity was able to support
families by providing a period of
reduced or no subscription
charges, whilst maintaining a
strong financial position.
Statement explaining the Para 1.22 The policy is to maintain a £3k
policy for holding reserve which is approximately
reserves stating why they one year’s operating cost, or to
are held cover unplanned breakdown or
other infrastructure emergencies.
Amount of reserves held Para 1.22 £3k
Reasons for holding zero Para 1.22 This does not apply
reserves
Details of fund materially Para 1.24 This does not apply
in deficit
Explanation of any Para 1.23 There are no uncertainties
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
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A description of the
principal risks facing the Para 1.46
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 The governing body is The Scout
document Association.
(trust deed, royal The governing document is
charter) “Policy, Organisation and Rules”
(POR)
https://www.scouts.org.uk/por/
How is the charity Para 1.25 ROYAL CHARTER GRANTED 4
constituted? JANUARY 1912
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Selection methods and details of
methods including details constitutional provisions are
of any constitutional governed by the governing
provisions e.g. election to document, Policy, Organisation
post or name of any and Rules
person or body entitled (POR).https://www.scouts.org.uk/p
to appoint one or more or/
trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
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Relationship with any
related parties Para 1.51
Other
Reference and Administrative details
Charity name Gilberdyke St Stephens Scout Group
Other name the charity
uses
Registered charity 1040995
number
Charity’s principal Gilberdyke Scout Headquarters
address
Ings View Sports Field
Main Road
Gilberdyke
East Yorkshire
HU15 2SP
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**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of
person
(or body)
Dates acted if not entitled
Trustee name Office (if any)
for whole year to
appoint
trustee
(if any)
William Peter Trustee
1
Colley
Carol Sheila Trustee
2
Herdman
Joanne Trustee
3
Hutchinson
4 Michael Head Chair
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Dates acted if not for whole** **Trustee name** year **----- Start of picture text -----**
Funds held as custodian trustees on behalf of others
Description of the assets Does not apply
held in this capacity
Name and objects of the Does not apply
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements Does not apply
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Does not apply** ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Signature(s)
Joanne Hutchinson
Full name(s) William Peter Colley
Position (eg Group Scout Leader Secretary
Secretary, Chair,
etc)
Date
20/01/2022
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## **Gilberdyke St Stephens Scout Group Accounts for the Year to 31 March 2021** ## **Opening Balance** ## **£7,182.88** |**Income**|||| |---|---|---|---| |Grants||£22,121.57|| |Gift Aid||£1,997.88|| |Donations||£64.90|| |Fundraising/Recycling||£192.40|| |Subs||£1,808.00|| |Subs donated||£518.00|| |Camp/Sleepovers||£140.00|| |**Total Income**|ok|**£26,842.75**|| |**Expenditure**|||| |Gas/Elec/Water/Council Tax/Oil||£518.05|| |Insurance||£1,075.91|| |Maintenance/Sundry Expenses||£8,510.29|| |Sundries (Badges/Training etc)||£482.90|| |Capitation||£1,837.07|| |Camp/Sleepovers Expenses||-£50.00|| |**Total Expenditure**|OK|**£12,374.22**|| |**Closing Balance**|||**£21,651.41**| This represents a true and fair view of the accounts of Gilberdyke St Stephens Scout Group accounts for the year to March 2021 Gllberdyke St Stephens Scout Group Accounts for the Year to 31 March 2021 Opening Bal•nce E7,182.88 Incorno Grants Gift Aid Donations FundraISi￿RecyCllng Subs Subs donated CamplSleepov&rs £22,121.57 £1,997.88 £64.90 t192.40 £1,808.00 £518.00 £140.00 Total Income ok £26,842.75 Expendllure GaslEleclWal&r/Councll Taxloil Insurance Mainlenancelsundry Expen$es Sundries18adgesrfraining etcl Capilalion Camplsleepovers Expenses £518.05 £1,075.91 £8,510.29 £482.90 £1,837,07 -£50.00 Tot•1 Exp8ndltur• OK £12,374.22 CIo8lng B•lance £21,651.41 This represènls a ITUe and lair view ol the accounls ol Gllberdyke Sl Stephens S¢oul Group accounts lor the year lo March 2021