1st Barnham Scout Group Report & Accounts for the year ended 31 March 2024 Scouts 1st Barnham 1st Barnham Scout Group Report & Accounts for the year ended 31 March 2024 REFERENCE AND ADMINISTRATION DETAILS Charlty Registratlon Number. 1040885 Scout Association Registratlon Number. 10015091 Charlty's prlnciplo conta¢L' H. Freeman Charlty's prlnclplè addr￿. 28 Meadow Way, Westergate. Chichester P020 3QT Tru8tsè Board Memb•r8 MrMGuy MrALax Group Lead Volunteer (Group Scout Leader) Group Chair (appointed 24th June 2023) Group Treasurer Group Seuetary Mrs H Freeman Mrs J Strang Mrs N Cranford Miss A Gale Mr D Mole Mrs P Payne Mrs D Rowe Mrs H Woolgar Mrs K Holland (reS￿ned 24th June 2023) (reS￿ned 24th June 2023) Mrs E Holme8 BANK CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ STRUCTURE. GOVERNANCE AND IIANAGEMENT The Group's goveming documents are those of The Scout Assoejation. They consist of a Royal Charter, which in tum gives aLrthority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under ris rules which are common to all Scout Groups. The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. The Group is managed by the Group Truste8 Board, the membefs of which are the 'Charity Trustees. of the Scoirt Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Chaiity Commission as appropriate. The Trustee Board consists of the Chair. Treasurer, Secretary. Group Lead Volunteer (ex officio) and six trustees. The board usually meets three times a year. Members of the Trustee Board complete five training modules; Essential Information, Trustee Introduction, Safety, Safeguarding and GDPR. wrthin the first five months of joining the board. The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high qualty and safe programmes that gNes youn9 people s￿'11S for Ibfe. Rljk and Int•rnal Control The Group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that Insurab￿ risks are covered. OBJECTIVES AND ACTivrriES The Purpose of Scouting Scouting exists to actively engage arKJ support young people in their personal development, empowering them to make a posttive contribution to society. The Values of Scouting As Scouts we are guided by these values.. Integrity- we act with integrity,. we are honest, trustworthy and loyal. Respect- we have self-respect and respect for others. Care- we support others and take care of the world in which we liv8. Belief - we explore our fatths, beliets and attitudes. CO￿OperatIOn - we make postlive drfference: clwrate wilh others and make friends. The Scout Meth¢xl Scouting takes pla￿ when young people, in partnership with adulls, work together based on the values of ScoLrts and.. Enjoy what th8y are doirKJ and have fun Take part in activities indoors and outdoors Learn by doing Share in spiritual refEe¢tion Take responsibility and make choices Undertake new and challenging activrties Make and live by their promise. The Group meets the Chariiy Commission's public benefft cxlteria under both the advancement of education and the advancement of citizenship or communty development headings. ACHIEVEMENTS AND PERFORMANCE At the Scout Census on 3161 January 2024, Ihe Group had 148 youth members and 32 adull volunteers. In total there were 180 members, a decrease of 5 people c<)mpared with the 2023 census. The Group has two Beaver Colonies. three Cub Packs and two Scout Troops. All sections run at or near maximum capacity, exrKpt for Eastergate Cub Path which without a natural feed of beaver scouts usually always has space for additional members. During the year the Group Trustee Board held three in person meetings and the AGM on 24* June 2023 at st Philip H¢Jward Sthool as part of a family 'Bamham Bird Scout, activrty aftemoon. At the AGM Kate Holland and Emma Holmes stoc*J down. Andy Lax was appointed to the trustee board as Group Chair. We thank all our volunteers for their hard work. dedKation and support during the past y8ar and welcome those who have recently joined the team as volunteers. All sections rely on adults volunteering their time to plan and lead Y￿ekly sessions, activities, camps, and undertake administrative tasks. Additional volunteers ts all sections are needed to ensure we can continue to provide a fun and active programme for our members. We'd welcome anyone interested in joining the team, there are a number of ftexible ways you Gan support the group to work around the time you have available to volunteer. Barnham Beaver Colony Amelia Gale continues to lead this section. with support from her section assistants. During the year the beavers achieved over 250 badges, wilh eight Chief Scout's Bronze Awards achieved. Walberton Boavor Colony Nicki Biddulph continues to lead this colony supp)rted by her section assistants. Walberton Beavers have achieved 300 badges during the year. wrth six Chief Scout's Bronze Awards aGhioved. Barnham Cub Pack The Cub Pack has been Viithout a cub leader Sin￿ Helen Freeman stood down in December 2019, Mark Guy with support from a team of seGtion assistsnts have continued to provide activities for the pack in collaboration with the other two packs. During the year five cubs achieved the Chief Scout's Silver Award. Ea8tergate Cub Pack Mark Guy continues to lead the pack with supwt from three section assistsnts. Th8 pack no longer has a regular feed of memb8rs due to thè dosure of Eastergate Beaver Colony. as a result the pack relies on new members joining or transferring from other cub packs due to relocating to the area. This year fvK) Cubs achieved the Chief Scoul's Silver Award. Walberton Cub Pack Chris ￿lan continues to lead Walberton Cub Pad(, %*ryth a growing team of section assistants. The team works closely wf(h the other trwo packs to ensure a similar wogramme of activitie8 18 offered to all Cub8 in the Group. Phantom Scout Troop This year there have keen a number of changes in both troops leadership teams, with new volunteers joining, others moving between sections and the departure of tsvo long standin9 8COUt leaders. The two troops continue to work in collaboration to continue to offer a syogramme of activities for all Scouts. This year one Scout achieved their Chief Scout's Gold Award. Ghost Scout Troop Ghost Scout Troop leadership team has seen the most change over the year. with new section assistants joining, enabling the troop to continue to provide an active programme of activiti8S, working in partnership wth the Phantom Scout Troop leadership team. This year one Scout achieved their Chief Scout's Gold Award. FINANCIAL REVIEW Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable actNlties of the Group should income and fundraising activities fall short. The Group Trustee Board agreed at its April 2022 meeting to increase reserves to £10,000, equivalent to tsyelve months running costs approximately. At the end of the year income reserves amounted to £17,689.29. Investment Policy The Group d08s not have suffi¢iènt furKls to invest in longer temi investments. The Group has therefore adopted a risk averse strategy to the investment of ts furKls. All funds are held in cash using mainstream banks or building societies. Basls of Accounting The accounts have been drawn up on the receipts and payments basis which is consistent wrth t previous year. In line wtih The Charity Commission Statément of Recommended Practice and Th8 Scout Association rules non-Mo￿trry assets do not need to be valued and sh¢)wn within the accounts. 1 st Bamham's non-monetary assets wedominantly consist of a large quantity of camping equipment and other items used in providing activities for the Scouts, Cubs and Beavers. Items are replaced as and when they reach the end of their setviceable lrfe. The current value of all items of equipment is in the region of £20,000. All these assets are fully insured with Unity Insurance Services on the basis of their current values. with the exception of tents which are insured on a new for old basis regardless of their ages. Donatlons and Grant• During the year no donation8 or grants were received. DECLARATION The trustees dedare that they have approved the trustees. report above. Signed on behalf of the charity's truste8S Signature(s) Full Name Mark Guy Group Lead Volunteer 1. July 2024 ArKlrew Lax Position Group Chair Date 1st Barnham Scout Group Receipts & Payments Summary for the year ended 31 March 2024 This Year 2024 Previous Year 2023 Total receipts for the year 26.072.49 16,267.87 Total paym6nts for the year -25,050.77 -15.970.28 Net receipts (payments) for the year 1,021.72 297.69 Cash, bank and similar funds brought f0Th￿rd 16.667.57 16,369.98 Cash, bank and similar fund8 carried fomard 17,689.29 16,667.57 The above account and accompanying Statement of assets and liabilities were approved by the Trustees on 1# July 2024 and sign8d on tsir behalf by 1st Barnham Scout Group Recelpts for the year ended 31 March 2024 This Year 2024 Proviou$ Year 2023 MEMBERSHIP SUBSCRIPTIONS 17,245.00 16,970.00 DONATIONS I GRANTS Eastergate Friends 25.00 25.00 CAMPS I TRIPS I ACTMTIES 5,083.91 4,446.00 FUNDRAISING Amazon Smile Giving Machine 69.58 31.79 15.01 59.85 101.37 OTHER INCOME Income Tax recovered on subscriptions and donations 2,747.46 2.323.43 SUNDRY RECEIPTS Uniform Sales Bank Interest 635.00 301.27 684.00 24.57 936.27 708.57 TAL RECEIPTS F R THE YEAR 26,072.49 24,673.37 1st Bamham Scout Group Payments for the year ended 31 March 2024 This Year 2024 Previous Year 2023 PREMISES Rent- SPH School Rent - Walberton Pavilion 2,623.79 836.50 2.036.51 597.50 42.00 Bamharn & Eastergate Hall Hire Rent - storage Corrtainer Insurance 2,400.00 513.95 6.374.24 1,844.75 463.73 4,984.49 ACTIVITIES Camps and trips Bamham Beavers Walberton Beavers 5,163.77 149.26 297.16 5,817.86 188.05 155.50 43.37 161.35 56.22 266.30 117.93 Barnham Cubs 0.00 72.60 55.53 250.87 Eastergate Cubs Walberton Cubs Phantom Scouts Ghost S¢out8 5.988.99 6.606.58 ADMIN I OTHERS Accounts l Audit 180.CA) 180.00 14.39 72.50 65.98 817.40 27.50 1.177.77 Website Bank Charges Gifts 306.11 60.00 Transaction fees {Go Cardless) Poppy wreath 27.50 1,445.75 ANNUAL MEMBERSHIP FEE 9,102.00 8,305.50 PURCHASE OF CAPITAL EQUIPMENT 217.72 818.36 PURCHASE OF BADGES & UNIFORM 1,922.07 2.383.08 TOTAL PAYMENTS FOR THE YEAR 25.050.n 24.275.78 1st Bamham Scout Group Statement of Assets & Liabilities for the year ended 31 March 2024 This Year 2024 Previous Year 2023 MONETARY ASSETS CAF Current Account CAF Gold Account 2,392.00 15,297.29 17.689.29 16,687.57 16.667.57 OTHER MONEfARY ASSETS Tax Claim for Year ending Debts due to Group 0.00 INVESTMENT ASSETS Govemment Stocks at market value Other quoted securities al market value Other investments Property held for investment wrposes NON4ONETARY ASSETS For Charity's own use Badge stock Group shop stod¢ Land and buildings Motor vehides Scouting equipment 0.00 LIABILITIES Those due within one year Accounts not yet paid Expenses incurred not yet invoiced Subscriptions not yet paid Other 0.00 LIABILITIES Those due after one year Loan (with details) Hire Purchase owirKJ Leasing payments outstarKling Other long-term liabilities CONTINGENT UABIUTIES AND FufuRE OBLIGATIONS 0.00 Indepondenl examinefs report to the truxteès ol th• 1st Barnham Scout Group I its ih¢ irusiegs on examin￿ll￿ 1>1 th¢ ibl. I. Il¥nh4m ￿ (irwp th¢ wMl¢d i I Res￿1￿51b1lblIe% *nd basis of rrwrt As ihi. ilidriik ift*%lL'c% lil. I" Elarnharn ScThrt Grvup ¥e ￿lbk wtp¥ètM￿ of the 4ccordan4¢ wilh Ihe 1rwire￿K'nll ipf th¢ Ch*iiKs Aci I I'the A i.xaminaiiiin I c￿11￿ ihw no Mth¢ri￿ Jh•ttrfs hve cfft ID affen1k￿ in connttiiLM¥ wilh I ¢xthrninJii*)n ¥ibiiib n){ li* ￿11¢¥¢ Ihai In ak)> mdrri411 TCWI.. . IKlI)uniTriig rLLl1rili WL'f¥ TMH k¢N irb ie%rnxl Ibl. I ' tlttrnham fJW a5 1.111 ibl. Iht IIIL aLL1￿￿1% ¢Jo WiTh il¥M rtiiwth.. Iw 7 i￿. 4L¢¥iWlll% Lcknpl)" wilh Ihe rLwinne￿¥ ¢¢MKrmiNg the fLTh ¢(￿l¥r1 i>f•CcrM￿i% Ihii Iii Ihi I'lidriiiii IAi¢iwnis and Itns1 RLgTruldiblMl% )IMI# ￿kn¢r Ihan ari% rr4uifLYn¢*l Ih•l lh¢ %Louni$ ¥i%r d'ini¥ view. whilh 15 a m¥ier c(>nsidvrtd Pffi c)l•n irthptndtni ex•rnin*i(¥n. I ha¥c L¢wcern% and ha¥e cixnt aLr￿S nl? thher m*iers 15h L￿1￿￿11￿ ￿1th ih¢ exam￿￿11M iu vshKh all¢niio Sh￿1￿ be drawn in ihis in (th a SYq>¢T olthe xc(wJnts ¥t•cl￿. Ilri*in 4iLrridgte l (' C'.A. (.JWlllbi M %L- iirthin NI14AI)