OLD WINDSOR PRE-SCHOOL
Registered Charity No 1040764
Financial Statements
For the year ended 31 December 2020
OLD WINDSOR PRE-SCHOOL Trustees Report and Financial statements for the year ended 31 December 2020
| Contents | Pages |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees’ Report | 2-4 |
| Independent examiners report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the financial statements | 8-9 |
OLD WINDSOR PRE-SCHOOL Directors, officers and advisers
Trustees
Michael Bourne (Chairperson) Simon Baker (Secretary) Mandy Forster (Treasurer)
Registered number
Registered Charity 1040764
Principal Place of Business
Memorial Hall Straight Road Old Windsor Berks SL4 2RN
Independent Examiner
Colin Bristow FCCA Lakeview Accountancy Ltd 63, Clifton Rise Windsor SL4 5SX
Bankers
HSBC Bank plc 25 High Street Windsor Berks SL4 1LN
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
The Trustees have pleasure in presenting their report and financial statements of the Registered Charity Old Windsor Pre-School for the year ended 31 December 2020.
RELATIONSHIPS
Old Windsor Pre-School is a member of the Early Years Alliance and operates under their model PreSchool Constitution 2005.
AIM
The aim of the Pre-School is to enhance the development and education of children under statutory school age by:
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a) offering a safe, play-based environment in which all children will thrive, regardless of race, culture, religion or means
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b) helping children to develop a range of skills and qualities including social skills, independence, literacy and numeracy
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c) investing in staff training and by emphasising the central role of parental involvement
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d) promoting an ethos that puts the Pre-School at the centre of its local community
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We aim to foster the development of confident, caring and responsible children, equipped to manage successfully the transition to primary school.
REVIEW OF 2020
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As with all other organisations, 2020 has been a year like no other for the Pre-school, dominated by the challenges posed by the Covid pandemic. The staff of the Pre-school showed enormous resilience and determination to support the children in their care in the most challenging of circumstances. Measures and controls have been put in place to make the Pre-school as safe as possible for children and staff. Provision was also made to support children with remote learning.
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The Pre-School has continued to meet its aims successfully due to the skill of the dedicated staff team who continue to provide high-quality early years education and nurture to the Pre-School children.
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Emily Wade decided to move on from the Preschool; we thank her for her contribution and leadership in challenging times. Following her departure at Christmas, we successfully appointed Anneliese Rolfe to take on the role of Supervisor from January 2021.
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We were unable to hold our annual parents evening in May but have worked to develop strong working relationships with parents in other ways. Staff have given feedback to parents over the phone and the AGM was held successfully via Zoom.
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Staff training has remained a priority. Staff attended courses covering a range of topics including on-line learning accessed via the Early Years Alliance
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
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The Pre-School enjoyed continued support from a local company 4U Cars through their generous sponsorship.
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The Pre-School thanks its many volunteers. We would also like to thank Helen Clarke for her support, advice and her ongoing efficiency in administering the payroll.
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Ongoing Financial Pressures: the Pre-School lost many of its normal fundraising opportunities in 2020, notably the Christmas Fayre and Old Windsor Carnival. The Management Committee and Supervisor took steps to tackle these challenges and to ensure the financial position of the Preschool remained secure, including sourcing grants and agreeing a reduction in hall hire costs during lockdown in the spring/ summer.
PLANS MOVING FORWARD
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To continue to respond flexibly in the face of the Covid pandemic , minimising risk for staff and children whilst promoting the development of Pre-school learners.
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To maintain the high profile of the Pre-School within the immediate community, as well as neighbouring villages, to ensure continued healthy pupil numbers.
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To build stability in the leadership and management of the Pre-school. As mentioned, Anneliese Rolfe joined the Preschool as Supervisor in January 2021 but she moved on at Easter for personal reasons. We are delighted that Katy Collins, who will be known to many of you, has been promoted to the Supervisor role with effect from May half-term. Ensuring that Katy is well supported with appropriate professional development is a key priority for the Management Committee.
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To maintain our focus on ensuring the long-term financial sustainability of the Pre-School. This will include raising the profile of fund-raising.
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To provide further Early Years training for staff members, as well as more general training such as First Aid etc.
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To develop and re-design the garden , considering carefully how best to use the outdoor space.
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To ensure that all documentation required of the Pre-School including Ofsted suitability checks is up to date.
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
Members of the Management Committee work in partnership with members of staff, parents and volunteers to make the Pre-School a highly successful community organisation. I would like to pay tribute to all of the above for their commitment and efforts over the years.
Signed on behalf of the Board
M.T. Bourne Chairperson
Approved by the Board on 19 May 2021
The trustees for the year 2020 were:
Michael Bourne (Chairperson) Simon Baker (Secretary) Mandy Forster (Treasurer) Jessica Foulser Helen Foster Neil Chivers Karen Boresjo
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
Independent Examiner’s Report to the Trustees of Old Windsor Pre-School
I report on the financial statements of the Charity for the year ended 31 December 2019 which are set out on pages 5 to 9.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the financial statements. You consider than an audit is not required for this year (under section 145 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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a) Examine the accounts under section 145 of the 2011 Act
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b) To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
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c) To state whether particular matters have come to our attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
Extraordinary circumstances continued throughout this year with regard to unnecessary travel and limited contact, and I was not able to review the supporting documentation (e.g. purchase invoices) as part of my work. Consequently, more effort was spent on analytical review and reconciliations. This revealed consistency with previous years which gave a level of confidence that the accounting records were accurate.
In connection with the examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the 2011 Act; and
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to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Colin Bristow FCCA Lakeview Accountancy Ltd 63 Clifton Rise Windsor SL4 5SX 17[th] May 2021
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
| Statement of Financial Activities for the year ended 31 December 2020 Notes 2020 £ INCOME Fees Receivable 2,295.00 Nursery Education Grant 64,955.12 Fund Raising Receipts 464.21 Donations & Sponsorships 645.00 Bank Interest receivable 34.90 Total Incoming Resources 68,394.23 EXPENDITURE Direct Charitable Expenditure Staff costs 2 38,225.57 Teaching equipment, materials and courses 1,116.91 Hall Hire 3,919.78 Milk and kitchen 394.10 Summer outing expenses - Christmas Party - Subscriptions 108.70 43,765.06 Other Expenditure Fund Raising Expenses 255.58 Management and Administration 3 2,043.91 Total Expenditure 2,299.49 Net Income/(Expenditure) 22,329.68 Reconciliation of Funds Funds Balance brought forward at 1 January 37,768.57 Funds Balances carried Forward at 31 December £ 60,098.25 |
2019 £ 4,255.00 35,336.39 4,267.39 1,480.00 80.96 |
|---|---|
| 45,419.74 | |
| 44,830.41 2,706.87 7,370.89 375.93 232.50 270.00 158.70 |
|
| 55,945.30 712.00 2,087.73 |
|
| 2,799.73 | |
| (13,325.29) 51,093.86 |
|
| 37,768.57 |
The notes on pages 7 to 9 form part of these financial statements.
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
| Balance Sheet as at 31 December 2020 Notes Current Assets 4 Stock Debtors Cash at bank and in hand Less: Creditors:amounts falling due within one year Net current assets Total assets less current liabilities £ FUNDS Unrestricted Funds £ |
2020 £ 100.00 - 60,598.25 60,698.25 600.00 60,098.25 60,098.25 60,098.25 |
2019 £ 100.00 - 38,678.28 |
2019 |
|---|---|---|---|
| 38,778.28 1,009.71 |
|||
| 37,768.57 | |||
| 37,768.57 | |||
| 37,768.57 |
These financial statement statements were approved by the Trustees on and signed on its behalf.
_________ M Bourne – Chairperson
_________ Mrs M Forster – Treasurer
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
1. Accounting Policies
Basis of accounting
The financial statements are prepared in accordance with the Statement of Recommended Practice ‘Accounting by Charities’ and applicable accounting standards. The relative accounting policies adopted by the Trustees are described below.
Accounting Convention
The financial statements are prepared under the historical cost convention.
Incoming Resources
Income is included in the Statement of Financial Activities when the conditions for receipt have been met and there is reasonable assurance of that receipt. All incoming resources are deemed unrestricted funds.
Depreciation of tangible fixed assets
Depreciation is provided on all tangible fixed assets at rates calculated to write off the full cost or valuation less estimated residual value of each asset over its estimated useful life. The principal rates in use are:
Furniture – Tables, Chairs, Fixtures and Fittings over 10 years Equipment – IT and Technical Equipment over 3 years
Stocks
Stock of items for resale are valued at the lower of cost and estimated net realisable value.
Reserves Policy
The Trustees believe the Old Windsor Pre-School should have unrestricted reserves sufficient to secure a continuity of education for its pupils and employment for its staff in the event of a major disruption to its activities. The Trustees believe that to secure continuity of education the reserves should be sufficient to:
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Firstly continue to employ staff, rent alternative premises, purchase replacement materials and
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equipment or address another major issue
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Secondly in the event of the Trustees deciding to wind up the Charity, to pay redundancy to its staff.
The level of reserves required to meet these needs will be estimated using the following calculation:
● An amount equal to one third of the total fees or nursery education grants received in the previous three terms plus
- An amount sufficient to pay redundancy to staff in accordance with the Pre-Schools redundancy policy.
Fund Accounting
The Charity maintains two types of fund as follows:
OLD WINDSOR PRE-SCHOOL Trustees’ Report for the year ended 31 December 2020
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Unrestricted funds which can be used in accordance with the charitable objects at the discretion of the Trustees
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Restricted funds which can only be used for specific purposes as laid down by the donor.
Currently there are no restricted funds.
Pension
A stakeholder pension scheme is available to any of our permanent staff.
2. Staff Costs
Staff costs comprise salaries, employer’s national insurance contributions and any requisite training expenditure.
3. Management and Administration
| 2020 | 2019 | ||
|---|---|---|---|
| £ | £ | ||
| Administration and Courses | 219.00 | 646.16 | |
| Advertising and Marketing | - | 41.90 | |
| Discretionary Gifts | 250.00 | - | |
| Insurance | 470.91 | 455.28 | |
| Independent Examiner’s Fee | 600.00 | 600.00 | |
| Staff Uniform | - | - | |
| Miscellaneous | 504.00 | - | |
| 2,043.91 | 1,743.34 | ||
| 4. | Stocks | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Goods for resale | |||
| 100.00 | 100.00 |