## **Trustees’ Annual Report** ## **for the period from** ## **1.9.2023 to 31.8.2024** ## **Charity name: Midland Ophthalmological Society** ## **Charity registration number: 1040668** ## **Objectives and Activities** |Summary of
the
purposes of
the charity
as set out in
its
governing
document|•
the MOS has a duty to provide training for its membership via its regular
educational meetings
•
the MOS promotes learning and partnership in ophthalmology in the Midlands
•
the MOS promotes understanding and communication within its membership
and the wider community, including the transference of ideas, novel treatments and
practice modalities to improve the ophthalmic health and well-being of the
communities from which it springs
•
the MOS actively seeks to expand its membership and associate membership in
pursuance of the improved quality and delivery of Ophthalmic Healthcare in the
Midlands and beyond| |---|---| |Summary of
the main
activities in
relation to
those
purposes
for the
public
benefit, in
particular
activities,
projects or
services
identified in
the
accounts|
organising 3 times a year clinical and scientific meetings of the MOS

management of the MOS website,www.midophth.com

provision of support to two ancillary MOS meetings - the MOS Winter meeting
and the MOS Cyprus meeting

manage the day to day running of the MOS

leadership of the MOS including oversight of the purpose, culture, values,
strategy, policies and direction of the Society

maintaining the membership of the MOS

management of voluntary and involuntary retirement of members of the
Council of the MOS

management and running of the MOS annual trainee awards| |Statement
confirming
whether the
trustees
have had
regard to
the
guidance
issued by
the Charity
Commission
on public
benefit|The trustees have paid attention to the guidance issued by the Charity Commission on
the requirement for the MOS to conduct its affairs in a manner which is of benefit to the
public.| ## **Achievements and Performance** |Summary of
the main
achievements
of the charity,
identifying the
difference the
charity’s work
has made to
the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole|1. Meetings hosted in 2024
–
MOS Winter Meeting
24thFebruary to 2ndMarch 2024 at Hotel Alex, Zermatt, Switzerland
–
MOS Spring Meeting – For a Few mmHg Less
22ndMarch 2024 – glaucoma symposium – at Slate Conference Centre, Uni of Warwick,
Coventry, hosted by Mr Atul Bansal
–
MOS/ Pantheo Annual Congress
19thto 20thApril 2024
–
MOS President’s meeting – A New Dawn for Ophthalmology
7thJune 2024 - general ophthalmology – at Aston University, Birmingham, hosted by Prof
Yit Yang
2. MOSCouncilhave continued to meet throughout the year to discuss Society matters
over MS Teams
3. Jiscmailforum is open for members to communicate with one another to discuss
various clinical and managerial issues – link to register with the jiscmail forum for those
who have not done so already can be obtained from Secretariat
4. MOSwebsitehas registration links for upcoming events, past programmes for CPD
purposes, letters to the membership, past junior prize winners, previous Middlemore
Lectures, videos of previous lectures, sponsor page, etc. Joomla website software crashed
so website data needed to be urgently backed up then website rebuilt using Wordpress;
ongoing EVCV Ltd is hosting and maintaining the site, which now has many upgraded
features, including latest news section on homepage.
5. One meeting in 2020 and 2023 and all meetings in 2021 and 2022 were recorded and
are published viaVimeolinks on the website. The video links are password protected, for
MOS members only to view. All meetings now being fully hosted in person so recording
of meetings is no longer occurring.
6.First Rate Ltdcontinues to provide administrative service to Society as Secretariat.
7.Midlands Ophthalmic Traineesare attending on a complimentary basis, as part of their
mandatory programme.
8. Please encourage all trainees/ foundation doctors/ medical students to prepare both
academic and clinical work for next year’sjunior awards, closing date for abstract
submissions will be 31st July 2025.
9.Prof Yit Yangis retiring as President Ex Officio withMrs Jayshree Menontaking over
the Presidency, President Elect will beMr Shabbir Mohamed. MOS Council thanksMr Joe
Abbottfor three years of excellent service to the Society.
10.Eventbritehas now been used for 15x meeting registrations. It is not possible to
automatically stop members from registering more than once.
11.DNA rates continueto be high, 167 over last 6 meetings, costing £8714.
12.Day of week for regional meeting membership voteheld, votes returned were 32
rolling weekdays against 28 continuing with only Fridays.
13.Eye Newswelcome reports of past MOS meetings for their News Round section of the
journal. Please contact Tom by email with your reports onTom@pinpoint-scotland.com
to get thempublished.| |---|---| |Achievements
against set
objectives|More people have joined the society in the past year
Member numbers as of 31stAugust 2024 =201paid up full members,48paid up
associate members,11who want to be on mailing list but have chosen not to pay,112
who have inactivated their Go Cardless direct debit subs and1honorary member from
Nigeria. Annual Subscription Fees went up in April 2023, but still only£75for members,
£45for associate members.| |Educational
meetings
planned|–
MOS AGM meeting – subspecialty Electrodiagnostics
4th October 2024
At Austin Court, Birmingham
Hosted by Dr Antonio Calcagni
–
MOS President’s 24thWinter meeting
22ndFebruary to 1stMarch 2025
At Hotel Alex, Zermatt, Switzerland
–
MOS President’s meeting – Oculoplastics
28thMarch 2025
AtMarriottHotel,Leicester| – Joint MOS/ Pantheo Eye Centre Meeting, Cyprus Dates TBC 2025 At ?Amathus Beach Hotel, Limassol, Cyprus (TBC) – MOS Summer meeting – Vitreoretinal 6[th] June 2025 At ?Aston Conference Centre, Birmingham (TBC) – MOS AGM meeting – Emergency Ophthalmology/ Middlemore Lecture/ Junior Prize Presentations TBC October 2024 At ?Austin Court, Birmingham (TBC) ## **MOS Financial Report** ## **01.09.2023 - 31.08.2024** |**Income**||**Expenditure**|| |---|---|---|---| |Go Cardless|18254prev 15462|Venues|27290prev 34211| |Sponsorship|42095prev 39300|Speaker Expenses|1361prev 1978| |MeetngAtendance|2231prev 2267|Junior Prizes|1375prev 1750| |Miscellaneous|88prev 0|Administraton|13328prev 14112| |||Post MeetngDinner|1033prev 1298| |||Miscellaneous|692prev 578| |**Total**|**62668prev 57029**|**Total**|**45079prev 53926**| Not yet submitted to Charity Commission ## **Notes regarding income:** Go Cardless – over £2500 more than last year – increase in associate membership from 42 to 48 and 50% increase in subs from 6[th] April 2023; full membership virtually static = 201 (202 in 2023) Sponsorship – over £2750 more than last year - three face to face conferences, one, two and three man stands offered, discount for loyal companies sponsoring all three meetings in a calendar year; increased sponsorship rates in 2024 to £600 one man, £850 2 man & £1000 three man stands Meetng Atendance – virtually static revenue - 3 popular face to face meetings where £40 for nonmembers to register and £75 for late registration/ attendance on the day ## **Notes regarding expenditure:** Venues - nearly £6800 less than last year – October 2023 total £9012, included payment for 130 delegates & 40 reps, display boards @ £60, extra room @ £780 - no recording costs; March 2024 total £10651, included payment for minimum 150 attendees, exhibitor tables @ £360 & AV support @ £1056; June 2024 total £7627, included payment for 100 delegates & 30 reps, no AV support, exhibitor cloths @ £406; extra 15 lunches on day @ £234; previous year significant AV costs including 2 x recordings Speaker expenses – £684 5 x hotel nights & £677 7 x travel expenses claimed Junior prizes – October 2023 junior awards only – one winner and one runner up for presentations, rather than 2 separate category winners Administraton – Go Daddy website hosting; EVCV Ltd website hosting & maintenance, EVCV Ltd build website in Wordpress, write policies & teach back end use; First Rate Ltd secretarial, administrative, council meeting chairing, event management, website editing, new website proof reading, banner design charges; Vimeo subscription, Eventbrite subscription; conference labels, printer cartridges, paper; Hollies bookkeeping annual audit charge; banner production; Graphic software; QR code charge Post Meetng Dinners – held after October meeting, and for speakers after June meeting Miscellaneous – chain engraving, gifts J Abbott, A Murray and L Partoon, visiting exhibition incentive hamper prize x 2, 1 meeting attendance refund, 4 subs refund ## **Bank Accounts as of 31.8.24 (cf. 31.8.23)** NatWest Current Account 95443.34 prev **77854.73** Significant reserves are held at the end of the financial year due to the cost savings encountered as AV support has been provided by the MOS committee, many speakers have not claimed expenses, venue gave significant discount for meeting, less junior prize money issued; also sponsor and subscription revenue has increased. ## **Structure, Governance and Management** |Type of governing
document|Terms of reference| |---|---| |How is the charity
constituted?|The MOS membership comprises of :
Ophthalmologists who pay a membership fee. Membership is open and
welcome to any such individual worldwide, but most specifically for
those working in the Midlands, UK.
The MOS member is entitled to vote on matters affecting the MOS at the
AGM and other extraordinary meetings or occasions calling for a vote.
The MOS members will be invited to vote on issues, for example changes
in the constitution of the Society.
The Associate Membership comprises of:
Non-Ophthalmologists working in Ophthalmology (nursing, optometry,
technical, administrative and scientific) who pay an associate
membership fee. Associate membership is open and welcome to any such
individual worldwide, but most specifically for those working in the
Midlands, UK.
An Associate member does not have voting rights.
The Council comprises:
•
the President, an existing member of the MOS, elected by the
committee, on the recommendation of the previous year’s president, for a
term of one year, with the expectation of serving on the committee in the
year ante-ceding and post-ceding the presidential year.
•
the Treasurer, an existing member of the MOS, recruited from
the MOS membership, usually for a 5 year term of duty
•
two Secretaries, existing members of the MOS, recruited from
the MOS membership, usually for a 3 year term of duty
•
the past president for one year following the presidential term of
office
•
the president elect for one year preceding the presidential term
of office
•
two trainee representatives| |Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any
person or body
entitled to appoint
one or more
trustees|MOS Council decision of a society member/s, who is serving or has served
on the Council| ## **Reference and Administrative details** |Charity name|The Midland Ophthalmological Society| |---|---| |Registered charity number|1040668| |Charity’s principal address|Medical Education Centre
University Hospital Coventry and Warwickshire NHS Trust
Clifford Bridge Road
Coventry
CV2 2DX| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office**|**Dates acted if not for whole year**| |---|---|---| |Vaneeta Sood|Treasurer|For the whole year| |Aidan Murray|President|1stSeptember 2022 to 7thOctober 2022| |Aidan Murray|President Ex Officio|8thOctober 2022 to 6thOctober 2023| |Aidan Murray|Member|7thOctober 2023 to 31stAugust 2024| Corporate trustees – names of the directors at the date the report was approved **Director name n/a** ~~—s~~ Name of trustees holding title to property belonging to the charity ## **Trustee name** ~~——s~~ **n/a** ## **Funds held as custodian trustees on behalf of others** |**Funds held as custodian trustees on behalf of others**|| |---|---| |Description of the assets held in this capacity|n/a| |Name and objects of the charity on whose behalf the assets are held and how this
falls within the custodian charity’s objects|n/a| |Details of arrangements for safe custody and segregation of such assets from the
charity’s own assets|n/a| ## **Names and addresses of advisers** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| |Accounting|The Hollies|Suite 6, Bennetts Business Centre, The Old Bakery, Main Road,| ||Bookkeeping Services|Pontesbury, Shropshire, SY5 0RR| |Administrative|First Rate Ltd|8 Verstone Croft, Birmingham, B31 2QE| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ~~bP~~ n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signatures** ## **Full names** ## **Positions** **Date** |Vaneeta Sood|Aidan Murray| |---|---| ||| |Treasurer|President Ex Officio| 31.08.2024 ## **MOS Financial Report** ## **01.09.2023 - 31.08.2024** |**Income**||**Expenditure**|| |---|---|---|---| |Go Cardless|18254prev 15462|Venues|27290prev 34211| |Sponsorship|42095prev 39300|Speaker Expenses|1361prev 1978| |MeetngAtendance|2231prev 2267|Junior Prizes|1375prev 1750| |Miscellaneous|88prev 0|Administraton|13328prev 14112| |||Post MeetngDinner|1033prev 1298| |||Miscellaneous|692prev 578| |**Total**|**62668prev 57029**|**Total**|**45079prev 53926**| Not yet submitted to Charity Commission ## **Notes regarding income:** Go Cardless – over £2500 more than last year – increase in associate membership from 42 to 48 and 50% increase in subs from 6[th] April 2023; full membership virtually static = 201 (202 in 2023) Sponsorship – over £2750 more than last year - three face to face conferences, one, two and three man stands offered, discount for loyal companies sponsoring all three meetings in a calendar year; increased sponsorship rates in 2024 to £600 one man, £850 2 man & £1000 three man stands Meetng Atendance – virtually static revenue - 3 popular face to face meetings where £40 for nonmembers to register and £75 for late registration/ attendance on the day ## **Notes regarding expenditure:** Venues - nearly £6800 less than last year – October 2023 total £9012, included payment for 130 delegates & 40 reps, display boards @ £60, extra room @ £780 - no recording costs; March 2024 total £10651, included payment for minimum 150 attendees, exhibitor tables @ £360 & AV support @ £1056; June 2024 total £7627, included payment for 100 delegates & 30 reps, no AV support, exhibitor cloths @ £406; extra 15 lunches on day @ £234; previous year significant AV costs including 2 x recordings Speaker expenses – £684 5 x hotel nights & £677 7 x travel expenses claimed Junior prizes – October 2023 junior awards only – one winner and one runner up for presentations, rather than 2 separate category winners Administraton – Go Daddy website hosting; EVCV Ltd website hosting & maintenance, EVCV Ltd build website in Wordpress, write policies & teach back end use; First Rate Ltd secretarial, administrative, council meeting chairing, event management, website editing, new website proof reading, banner design charges; Vimeo subscription, Eventbrite subscription; conference labels, printer cartridges, paper; Hollies bookkeeping annual audit charge; banner production; Graphic software; QR code charge Post Meetng Dinners – held after October meeting, and for speakers after June meeting Miscellaneous – chain engraving, gifts J Abbott, A Murray and L Partoon, visiting exhibition incentive hamper prize x 2, 1 meeting attendance refund, 4 subs refund ## **Bank Accounts as of 31.8.24 (cf. 31.8.23)** NatWest Current Account 95443.34 prev **77854.73** HE HOLLIES KEEPING SERVICES Bookkeeping . Accounting . Payroll . VAT Inde endent Examinerfs Re ort to the trustees of Midland O hthalmolo For the ear ended 31" Au ust 2024 ical Societ I report on the accounts for the year ended 31" August 2024 which are set out on the following pages. Respective responsibilities of the Trustees and Independent Examiner The charity's trustees are responsible for th-e preparation of the accounts. The chariWs trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145{5llbl of the Charities Act, and to State whether particular matters have come to my attention. Basis of Independent Examinerf5 Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whetherthe accounts present a -true and fairt view and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no material matter5 have come to my attention, other than that disclosed on the following page, which gives me cause to believe that in any material respect: accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Julie Williams MICB PM.Dip nd 2 June 2025 01743 790086 info@holliesbookkeeping.co.uk www.holliesbookkeeping.co.uk Suite 6 Bennetts Business Centre The Old Bakery Main Road Pontesbury Shropshire SY5 QRR No.9 486 VAT Re 0756 Inde endent Examinerfs Re ort to the Trustees of Midland O hthalmolo ical Societ For the ear ended 31st Au ust 2024 Disclosure Income Expenditure £62668.10 £45079.49 Surplus in period £17588.61 Opening Bank Balance: Closing Bank Balance: £77854.73 £95443.34 Increase in Bank balance: £17588.61 Accounts have been reports £88 less due to account transaction errors on 2nd and 3rd April 2024 when money was paid into the wrong account.