2022-08-31-accounts - The Midland Ophthalmological Society

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Trustees’ Annual Report

for the period from

1.9.2021 to 31.8.2022

Charity name: Midland Ophthalmological Society

Charity registration number: 1040668

Objectives and Activities

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Summary of the • the MOS has a duty to provide training for its membership
purposes of the via its regular educational meetings
charity as set • the MOS promotes learning and partnership in
out in its ophthalmology in the Midlands
governing • the MOS promotes understanding and communication within
document its membership and the wider community, including the
transference of ideas, novel treatments and practice modalities to
improve the ophthalmic health and well-being of the communities
from which it springs
• the MOS actively seeks to expand its membership and
associate membership in pursuance of the improved quality and
delivery of Ophthalmic Healthcare in the Midlands and beyond
Summary of the  organising 3 times a year clinical and scientific meetings of
main activities the MOS
in relation to  management of the MOS website, www.midophth.com
those purposes  provision of support to two ancillary MOS meetings - the
for the public
MOS Winter meeting and the MOS Cyprus meeting
benefit, in 
manage the day to day running of the MOS
particular  leadership of the MOS including oversight of the purpose,
activities,
culture, values, strategy, policies and direction of the Society
projects or  maintaining the membership of the MOS
services
 management of voluntary and involuntary retirement of
identified in the
members of the Council of the MOS
accounts
 management and running of the MOS annual trainee awards
Statement The trustees have paid attention to the guidance issued by the
confirming Charity Commission on the requirement for the MOS to conduct its
whether the affairs in a manner which is of benefit to the public.
trustees have
had regard to
the guidance
issued by the
Charity
Commission on
public benefit
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Achievements and Performance

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Summary of the 1. Meetings hosted
main – MOS AGM Meeting being held 1 [st] October 2021
achievements of virtually - Slash and Burn - hosted by J Edwards and A
the charity,
Tyagi - subspecialty Ocular Trauma
identifying the –
MOS Spring Meeting - full day hybrid meeting – hosted
difference the
by R Batra - subspecialty neuro-ophthalmology
charity’s work has
–
made to the MOS President’s meeting - full day f2f meeting –
circumstances of Learning from Mistakes and Errors - hosted by A
its beneficiaries Murray - subspecialty Oculoplastics
and any wider 2. MOS Council have continued to meet virtually and now f2f
benefits to society
3. Jiscmail forum is open for members to communicate with one
as a whole
another to discuss various clinical and managerial issues - link to
register with the jiscmail forum will be emailed out again to
membership in next couple of weeks
4. MOS website has registration links for upcoming events, past
programmes for CPD purposes, letters to the membership, past
junior prize winners, previous Middlemore Lectures etc. Members
advised to direct potential members to the Membership tab on
website to obtain subscription link and membership form.
We are considering adding Educational content including video to the
website; educational tab has been opened - please email educational
submissions to MOS Council
5. Virtual Meetings and this year’s face 2 face meetings have been
recorded and are being published via Vimeo links on the website. The
video links are password protected, for MOS members only to view, a
newly added benefit of membership.
6. First Rate Ltd continues to provide administrative service to
Society as Secretariat.
7. Midlands Ophthalmic Trainees are now attending again on a
complimentary basis, as part of their mandatory programme. Arajit
Mitra informs that there are 62 Midlands trainees, and 50 would be
expected to attend any given MOS meeting, taking on call
commitments and leave into account.
8. Members asked to encourage all trainees/ foundation doctors/
medical students to prepare both academic and clinical work for next
year’s junior awards, closing date for abstract submissions will be 8 [th]
September 2023.
9. Mr Aidan Murray is retiring as President with Mr Joe Abbott taking
over the Presidency on 7 [th] October 2022, President Elect will be Prof
Yit Yang. MOS Council thanks Miss Geetha Thurairajan for her four
years of recent service to the Society as President Elect, then two
years as President then President Ex Officio.
10. Eventbrite has now been used for 9x meeting registrations. It is
not possible to automatically stop members from registering more
than once.
11. Plan for meetings ongoing to be face to face and recorded, but
NOT streamed live. First hybrid meeting in March 2022 had limited
face 2 face attendance, so live streaming abandoned from June 2022
meetings onwards.
12. New MOS Council Trainee Representatives are in the process of
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being elected, with online polling planned. We aim to have two new
trainee representatives in post on Council by the beginning of
November. Council thanks Dr Nada Burgess and Dr Jasvir Virdee for
their service to the Society as trainee reps over recent years.
13. Eye News welcome reports of past MOS meetings for their News
Round section of the journal. Please contact Chris by email with your
reports on Chris@pinpoint-scotland.com to get them published.
Achievements Lots of people have joined the membership
against set Member numbers on 1 [st] October 2021 at AGM = 204 paid up full
objectives members, 33 paid up associate members, 12 want to be on mailing
list but have chosen not to pay, 41 who have inactivated their Go
Cardless direct debit subs, 1 honorary member from Nigeria.
Annual Subscription remains only £50 for members, £30 for associate
members.
All previous standing orders have ended. No longer need proposer
and seconder to become a member. Membership list should be only
those subscribed to Go Cardless, and people specifically requesting
to be on the list; others who are not paid up will be removed from the
mailing lists as this is a GDPR requirement. All members should be
receiving regular e-mails.
Educational – MOS AGM Meeting – subspecialty cornea
meetings planned 7 [th] October 2022
At Austin Court, Birmingham
Hosted by Mr Ankur Barua
– MOS President’s 22 [nd] Winter meeting
25 [th] February to 4th March 2023
Hosted by Mr Anthony O’Driscoll
–
MOS Spring meeting – Medical Retina/ Surgical Videos
24th March 2023
Venue to be confirmed
Hosted by Mrs Hannah Sharma and Mr Tarun Sharma
–
Joint MOS/ Pantheo Eye Centre Summer Meeting,
Cyprus
22 [nd] to 23rd April 2023
–
MOS President’s meeting – Paediatric Ophthalmology
9th June 2023
Venue to be confirmed
Hosted by Mr Joe Abbott
–
MOS AGM meeting – subspecialty TBC
6th October 2023
At Austin Court, Birmingham
Host TBC
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MOS Financial Report

01.09.2021 - 31.08.2022

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Income Expenditure
Go Cardless 10526 prev Venues 16958 prev 60
8399
Sponsorship 29993 prev Speaker 132 prev 0
6800 Expenses
Meeting 791 prev 544 Junior Prizes 1788 prev
Attendance 3400
Miscellaneous 0 prev 30 Administration 10701 prev
9447
Post Meeting 1422 prev 0
Dinner
Miscellaneous 193 prev 50
Total 41310 prev Total 31194 prev
15773 12957
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Notes regarding income:

Go Cardless – over £2000 more than last year – increase in membership Sponsorship – from 1 virtual, silver and gold tiers offered, and 2 face to face meetings, one man and two man stands offered, discount offered to loyal companies sponsoring all three meetings in a calendar year; no overdue payments; more companies sponsoring than pre-covid

Meeting Attendance – Oct 2021 7 x £40 for non-members to register; Mar 22 Virtual 8 x £40 for non-members to register and Face2face 4 x £40 for nonmembers to register; June 22 2 x £40 for non-members to register and 1 x £75 attendance on the day

Miscellaneous – nil this year

Notes regarding expenditure:

Venues – March 2022 and June 2022 meetings including AV costs/ recording; £1000 deposit for NCC had been paid in 2019 pre covid Speaker expenses – £132 travel expenses, had been £0 previous year as all meetings virtual

Junior prizes – October 2021 junior awards and March 2022 neuro-ophth quiz prize; previous year included 1 x 2019 prize and 2020 paediatric case presentation awards and 2020 junior awards

Administration – Zoom webinar/meeting monthly subscription, Go Daddy website hosting charge, First Rate Ltd secretarial, administrative, virtual meeting hosting, event management and video editing expenses; Vimeo subscription, Adobe subscription; power bank, conference name labels, laser pointer, Macbook adaptor, printer cartridges

Post Meeting Dinners – held after October, March and June meetings; had been £0 previous year as not held due to COVID pandemic socialising restrictions Miscellaneous – chain engraving, gift H Palmer, visiting exhibition incentive hamper prize

Bank Accounts as of 31.08.2022 (cf. 31.08.21)

NatWest Current Account

74751.64 prev 64636.40

Significant reserves are held at the end of this financial year due to the cost savings encountered as 2 meetings were cancelled altogether and then 4 consecutive educational meetings were held virtually during the COVID-19 era.

Structure, Governance and Management

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Type of governing Terms of reference
document
How is the charity The MOS membership comprises of :
constituted? Ophthalmologists and Ophthalmic trainees who pay
a membership fee. Membership is open and
welcome to any such individual worldwide, but most
specifically for those working in the Midlands, UK.
The MOS member is entitled to vote on matters
affecting the MOS at the AGM and other
extraordinary meetings or occasions calling for a
vote.
The MOS members will be invited to vote on issues,
for example changes in the constitution of the
Society.
The Associate Membership comprises of:
Non-Ophthalmologists working in Ophthalmology
(nursing, optometry, technical, administrative and
scientific) who pay an associate membership fee.
Associate membership is open and welcome to any
such individual worldwide, but specifically for those
working in the Midlands, UK.
The Associate member does not have voting rights.
The Council comprises:
• the President, an existing member of the
MOS, elected by the committee, on the
recommendation of the previous year’s president,
for a term of one year, with the expectation of
serving on the committee in the year ante-ceding
and post-ceding the presidential year.
• the Treasurer, an existing member of the
MOS, recruited from the MOS membership, usually
for a 3 year term of duty
• two Secretaries, existing members of the
MOS, recruited from the MOS membership, usually
for a 3 year term of duty
• the past president for one year following the
presidential term of office
• the president elect for one year preceding
the presidential term of office
• two trainee representatives
Trustee selection MOS Council decision of a society member/s, who is
methods including details serving or has served on the Council
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Reference and Administrative details

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Charity name The Midland Ophthalmological Society
Registered charity 1040668
number
Charity’s principal Medical Education Centre
address University Hospital Coventry and Warwickshire NHS Trust
Clifford Bridge Road
Coventry
CV2 2DX
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Names of the charity trustees who manage the charity

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Trustee name Office Dates acted if not for whole year
1 Vaneeta Sood Treasurer For the whole year
Aidan Murray President Elect 1 [st] September 2021 to 1 [st] October
2
2021
3 Aidan Murray President 1st October 2021 to 31 [st] August 2022
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Corporate trustees – names of the directors at the date the report was approved Director name

n/a

Name of trustees holding title to property belonging to the charity

Trustee name

n/a

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Description of the assets held in this capacity n/a Name and objects of the charity on whose behalf the assets are held and n/a how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets

Names and addresses of advisers

Names and addresses of advisers	Names and addresses of advisers	Names and addresses of advisers
Type of adviser Name Address
Accounting	The Hollies Bookkeeping Services	Suite 6, Bennetts Business Centre, The Old Bakery, Main Road, Pontesbury, Shropshire, SY5 0RR
Administrat ive	First Rate Ltd	8 Verstone Croft, Birmingham, B31 2QE

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signatures

Full names

Positions

Date

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Aidan Murray
Vaneeta Sood
Treasurer President Ex Officio
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05/06/2023

MOS Financial Report

01.09.2021 - 31.08.2022

Not yet submitted to Charity Commission

Notes regarding income:

Miscellaneous – nil this year

Notes regarding expenditure:

Junior prizes – October 2021 junior awards and March 2022 neuro-ophth quiz prize; previous year included 1 x 2019 prize and 2020 paediatric case presentation awards and 2020 junior awards

Post Meeting Dinners – held after October, March and June meetings; had been £0 previous year as not held due to COVID pandemic socialising restrictions

Miscellaneous – chain engraving, gift H Palmer, visiting exhibition incentive hamper prize

Bank Accounts as of 05.10.2022 (cf. 05.10.21)

NatWest Current Account 74886.04 prev 64346.15

HE HOLLIES KEEPING SERVICES Bookkeeping • Accountlllg . Payroll. VAT Inde endent Examlnerfs Re ort to the trustees of Midland O thalmol For the ear ended 31" Au ust 2022 ical Societ I report on the accounts for the year ended 31" Augijst 2022 which are set out on the following pages. Respective responsibilities of the Trustees and Independent Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 Ithe Charities Act) that an independent examination is needed. It is my re5ponsibilitv to examine the accourkt5 under section 145 of the Charities Act to follow the procedure5 laid down in the General Directions given by the Charity Commission lunder section 1451Sllbl of the Charities Act, and to state whether particular matters have come to my attention. Basis of Independent Examlnerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion 15 given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. Independent Examlnerfs statement In connection with my examination, no material matters have come to my attention, other than that disclosed on the following page, which gives me cause to believe that in any material respect= accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Julie Williams MICB PM.Dip 30th May 2023 01743 790086 info@holliesbookkeeping.co.uk www.holliesbookkeepin9.co.uk Suite 6 . Bennetts Business Centre Theold Bakery Main Road - Pontesbury . Shropshire SY5 ORR 486 VATR N..2 92

Inde endent Examlnerfs Re to the Trustees of Midland O hthalrnolo ical 5ocle For the ear ended 31# Au ust 2022 Dlsclosure Income £41309.23 Expenditure £31193.99 Profit in perlod £10115.24