2022-08-31-accounts - Exeter Festival Chorus

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ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

A. Reference and Administration Details

The Exeter Festival Chorus is a registered Charity, No 1040565, and is governed by its Constitution. The address of the Secretary is Leigh Town, Loxbeare, Tiverton, EX16 8BZ.

The following were members of the Committee and Trustees of the Charity for the year 2021-22:

Jillian Nickels (Chair) Nigel Crane (Vice Chair, Friends &Patrons) Nike Hariades (Membership Secretary) Charlie Lane (Artistic Planning) Louise Roberts (Concert Secretary) Sue Connolly (Treasurer to Jan 22) Kate Holt (Treasurer fromJan22) Judith Drury (Committee Member)

Liz Carrey (joined as secretary from Sept 23 )

The Musical Director, Andrea Brown, is an ex officio member of the Committee but not a Trustee.

Bankers: CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ; HSBC, 9 St Thomas Centre, Cowick Street, Exeter, EX4 1DD

Independent Examiner: Nicholas Kellagher, Rest Harrow, Green Lane, Exton, EX3 0PW

B. Structure, Governance and Management

Copies of the Chorus’s Constitution are available from the Honorary Secretary on request. See Section C below for extract concerning the objectives of the Chorus.

Every member of the Chorus’s Committee is a Trustee of the Charity and is elected at the Annual General Meeting. The Committee meets between six and eight times each year and the Annual General Meeting is held each January.

The Constitution requires that the Committee should comprise no fewer than eight members of the Chorus. There are currently nine members on the Committee, however, the Committee would always welcome new members who may wish to contribute to the Chorus through Committee work.

EXETER FESTIVAL CHORUS

Review of major risks (to be reviewed by Chair)

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Risk Mitigating Actions
1. Loss of Musical director Seek a replacement as soon as
possible
2. Cancellation of concert Covered by an abandonment
clause in insurance policy
3. Financial Loss Reserves policy in place
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C. Objectives and Activities

The objectives of the Chorus, as set out in the Constitution, are as follows:

“To promote, improve, develop and maintain public education in and appreciation of choral music in all its aspects by the presentation of public choral concerts and by such other ways as the Chorus may from time to time decide.”

D. Achievements and Performance

EFC began the 2021 – 2022 season with Andrea Brown, our new Music Director for EFC. We held our first rehearsals at Southernhay United Reformed Church with many Covid measures still in place with regard to social distancing and mask wearing.

We were asked by ABF ‘The Soldier’s Charity’ to take part in a joint choral venture with St David’s Singers. Their director Mark Perry conducted the concert in Exeter Cathedral on Saturday 9[th] October 2021. This was EFC’s first ‘live’ concert since Christmas 2019 and was very well received. This fund-raising concert, in celebration of the Armed Forces contribution to the national Covid efforts, also instigated a developing working link between EFC and St David’s Singers.

Our Christmas Concert ‘On This Shining Night’, on Saturday 11[th] December, also took place in Southernhay. Nigel Perrin was invited as guest of honour and Val Arndt addressed Nigel in a welcome speech on behalf of the choir. There were many opportunities for soloists from within the choir and ‘Stars’ by ЁriksEšenvalds, which entailed dimmed lights, and six water-tuned glasses played by singers, marked a first for EFC. Peter Adcock provided both accompaniment and a solo performance. Bob Chilcott’s ‘The Twelve Days of Christmas’ was the final piece of the varied programme and the encore –‘Have Yourself a Merry Little Christmas‘– sung from memory, made us feel that EFC were truly back in the performance mode that we had missed so much.

Our Spring concert ‘Tis Nature's Voice’ on Saturday 2 April 2022 at St Michael and All Angels Church, engaged us in a further

collaboration with performers from the Cygnet Theatre. We had members of the choir who contracted Covid, but though our resilience was tested, we were able to rise to the challenges we faced. Our soloists for the Purcell were Matthew Cann and Jonny Titchin and instrumentalists from Divertimento performed with us, including the premiere of the contemporary work ‘Living Tree Reborn’ by local composer and former EFC singer, Peter Nickol. The charity supported from this concert was Devon Wildlife Trust.

In the Spring term, EFC were asked to perform at Millbrook Retirement Village. This would have been a new venture for us, with a smaller group from EFC under Peter Adcock's direction. Unfortunately, the levels of Covid necessitated a late cancellation but the experience gave us a new impetus for the EFC’s ‘Hire the Choir’ option on the website.

Our annual EFC workshop for Handel’s ‘Israel in Egypt’ had a different venue, term date and reduced venue capacity than usual, necessary to allay concerns around levels of Covid at that time. Although the workshop was well received and helped to promote the summer concert to audience and new EFC singers who joined us, levels of attendance fell short of our January workshops in previous years.

On Friday May 13th at 7.30pm, a chamber group of 16 singers from EFC performed a concert for the Cygnet Theatre Dream Festival, under the direction of Peter Adcock. This further cemented our partnership with Cygnet Theatre and a small social was held afterwards.

Our final concert of the 2021-22 season was Handel’s ‘Israel in Egypt’ on Saturday 25 June 2022 at The Mint Methodist Church, Exeter. The choir was joined by young soloists from the Royal Welsh College of Music and Drama Cardiff – Matthew Bawden, Molly Beere and Sophie Williams – and Devon Baroque Orchestra. EFC raised over £300 for the Diocese of Exeter Ukraine Appeal at the end of the evening. This dramatic work allowed EFC to showcase their range of vocal dexterity and indeed, triumphantly concluded our first year under Andrea Brown.

EFC’s new leadership with Andrea as our Music Director, generated reviews full of praise for our choir: ”…a sparkle in their eyes and joy in their voices… ” praising EFC’s abilities to sing “…a demanding programme of highly varied styles and textures” as well as marking “Andrea’s … ability to draw out a fine array of colours alongside precision and vivacity” Andrea’s conducting is proving to be “inspiring” – as members of our choir well know.

The EFC committee this year have largely had new roles and indeed, new committee members have taken over other vital tasks. In her first year in the role, our treasurer, Kate Holt has helped the choir’s committee navigate through fresh starts, our resumption of live singing, planning for

alternative scenarios and adapting constraints by thorough financial planning. The result at the end of the financial year showed a small deficit of £64 leaving our accumulated fund holding at £28,879

Exeter Festival Chorus is continuing to draw upon well-known and new repertoire, sharing in EFC’s love of singing as we perform in our 30[th] anniversary concert season.

Jillian Nickels EFC Chair

E. PUBLIC BENEFIT

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.

F. Financial Review

This year brings a small deficit of £64 which is an excellent result considering the external environment in which we’re operating, emerging from the Covid pandemic and the current pressures on cost of living.

General operating income and costs arelargely in good shape:

General income came in £5.9k higher than budgeted.
Membership income rallied after the uncertainties in 2020/21. Itgrewsignificantlyyear on year by £3.5k and exceeded our budget expectations by £1.8k.
Gift Aid income was £633higher than budgeted.
We benefited from £1.1k worth of unbudgeted income from affiliate marketing activity.
Income from donations, fundraising, friends & patrons also exceeded budget and we are grateful for the contributions made by all our friends & patrons to support what we do. Sincere thanks to Ros Beetham for her donation to the chorusand toKath Logan and Kate Kelly who reinstated coffee and raffle fundraising activities generating £541.
General costs came in £4.9k lower than budgeted. £2k savings were made in conductor’s fees due to some unavoidable absence and because we budgeted for whole choir reauditions which didn’t go ahead. These costs will fall in to 22/23. Rehearsal venue costs were also lower as we capitalised on the cheaper rates available at Maynard school. General publicity and marketing budgets were also not spent in this year as the committee chose not to create a concert season brochure following the uncertainty during the Covid pandemic.

Two concerts/ activities generated positive income in 21/22 - our Christmas concert On Shining Night generating £1.3k and the Wedding at Sampford-Courtenay £765
All other concerts made losses:
The Spring Concert Tis Nature’s Voice. Whilst overall income for this concert was higher than we anticipated due to unplanned sponsorship income and the allocation of music hire income, ticket sales fell short of our expectations and the total costs exceeded budget by £1.7k due to the costs of instrumentalists and musichire/purchase.
The Workshop, normally a reliable income generator, made a loss this year of £531. This was due to the low level of ticket sales of £1.2k which fell well short of budget. The committee have reviewed this and will address the workshop’s branding and marketing, timing, ticket prices and the choice of work performed for future events like these. These changes are already in plan for 22/23.
Our Summer concert – Handel’s Israel in Egypt - made a £2.8k loss which was £1k better than budget. This was originally planned to be a Cathedral concert so whilst ticket income was lower than budgeted, venue cost was also much lower. We were grateful for the support of 3 sponsors – the Bryan Foster Trust, Patricia Lane-Stanley and G&M Ward who collectively contributed £2.1k to this concert along with severallocal businesses who advertised in our programme.

We are ever grateful for the ongoing support of our generous Friends, Patrons and the Bryan Foster Charitable Trust. Their total contribution this year was £4.8k noting that £1.5k of this was carried forward from 19/20.

The Choir’s cash balances as at 31[st] August 2022 stand at £28,348

EXETER FESTIVAL CHORUS G. Financial Statements E¥eterFesiival Choms Aeeounts 2021-2022 Statement ofFinaneialActivities Year Endin 31st Au ust 2022 Financial activities 2021/22 2020121 Incoming resources Gonrt income - Dckets, prthjrammes etc Memtser sub5cfipDons Sponsorship, friends, patrons and other donath)ns Fundrai&ng Gin 11,716 12,539 6, 132 615 9,042 778 80 2,672 1,061 18 1,737 Affiliate income Bank Interest other Anrne 239 Total incomin resources 34.992 11.640 Resources expended GOnrt costs - performers GOnrt costs - wenue, music, publicty, staging etc Masterclasses 12,328 6,282 805 298 1,335 1,016 4,258 407 MD recruitment Rehearsal costs 14,109 625 Insuran & Making mu subscriptr.on Postage, stationery & other general costs other expenses Bank Char 1,522 95 1,263 357 95 84 Total resources ex 35.056 9.823 Total Su lus/ Deficit 1.817

Exeter Festival Chorus Accounts 20212022

Balance Sheet as at 31st August 2022

Signed :

Name: Jill Nickels - Chair of trustees on behalf of the trustees Approved by the trustees on 22/11/2022

H. Statement of Cashflow

Exeter Festival Chorus has no investing or financing activities

I. Notes to the Financial Statements

1. Basis of accounting

The financial statements have been prepared on an accruals basis in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from January 2015.

2. Accounting Policies

Reserves - To achieve its objectives the Chorus needs to promote concerts, programmed up to two years in advance, which could result in financial deficits as a result of receipts failing to meet costs. The Trustees consider that the reserves at each year-end should be at least £20,000. Should this level of reserves not be achieved, the Trustees will arrange future concert programmes with the aim of returning to the required level of reserves.

Incoming Resources - All incoming resources are included in the Statement of Financial Activities (SoFA) when the Charity is entitled to the income, its receipt is sufficiently certain and the amounts can be quantified with reasonable accuracy.

Resources Expended - All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Stock – Stock has been calculated at the lower of cost or net realisable value based on prices of music taken from music retailers’ websites offset by potential costs of sale with new music being recorded at cost. These stocks are not for resale or distribution but are a library of music held to be used in future performances.

3. Trustees Expenses and Related Party Transactions

The Trustees receive no emoluments and any expense claims must be made within the terms of the Charity’s Trustee Expenses Policy.

There have been no related party transactions in 2021/22.

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Nature of Expense 2021/22 2020/21
£ £
Website / Soundcloud costs 595 693
Bouquets / gifts for soloists 52
195
Music purchase 39
Event prizes 16
Course registration fee 15
Printing 807 0
Marketing – Trusts database 95
Staging / venue 26 0
Travel and Subsistence 94
Total amount paid 1669 958
Number of Trustees paid expenses 7 10
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4. Analysis of Debtors

All debtors fall due within one year

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2021/2 2020/2
2 1
£ £
Trade debtors 21 0
Prepayments 124 0
Total debtors 145 0
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There were no debtors or prepayments in 20/21 as there were no concerts. 21/22 Trade debtors were late payment of an invoice for programme advertising and affiliate referral income relating to August. Prepayments related to music hire for the Kenton concert in 22/23.

5. Analysis of Creditors

All creditors fall due within one year

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2021/2 2020/
2 21
£ £
Trade creditors 640 204
Deferred income 5,048
Total creditors 640 5,252
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We had no deferred income in 21/22 with no member subscriptions received in advance. Trade creditors relate to PRS payments due to be paid in 22/23 for 21/22 concerts, a late invoice payable for music hire for our summer concert and an invoice expected from Andrea Brown relating to an August Committee meeting. Deferred income in 20/21 relates to member subscriptions received in advance for the 21/22 season.

Independent Examiner’s Report to the Trustees and members of Exeter Festival Chorus (Charity no: 1040565)

I report on the accounts of the Chorus for the year ended 31.08.2022

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)and that an independent examination is needed.

It is my responsibility:

●to examine the accounts under section 145 of the 2011 Act;
●to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
●to state whether particular matters have come to my attention.

Basis of independent examiner’s statement:

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement:

In connection with my examination, no matter has come to my attention:

a) which gives me reasonable cause to believe that in any material respect the requirements:
●to keep accounting records in accordance with section 130 of the 2011 Act; and

●to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or
b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed :

Date :

See appendix 1

NameJNB Kellagher FCA Address. Rest Harrow, Green Lane, Exton, Devon EX3 0PW

Declaration

The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the Charity’s Trustees:

Signatures:

Full names: Jillian Mary Nickels Positions: Exeter Festival Chorus Chair Date: 25[th] November 2022

EXETER FESTIVAL CHORUS APPENDIX I Indopendent Examinerfs Report to the Trustees 4nd Rwmber8 of Ex•ter Fe8tsval Chorus (Charity no: 1040S65) I report on the accounts ofthe Ch$ for year eThJed 31.08.2022 R08peetive responsibililies of tru8teas and examin•r The charitys trustees are reSWns for the preparation of the accounts. The arty's trustees consider that ars aLtdrt is rt requiied for this year undw section 144121 of the chan1$ Act 2011 {the 2011 Acland that an indeperKlent examination is needed. tt is my re$sbi1ty.' to examine the accounts under section 145 ol the 2011 Ad." to follow the procedures laid down in the General Directions gNen by U)e Charty Commission Urer section 14515llbl of the 2011 Act. and to state whether particular Matte have cc¥ne to my attention. Basls of indondent examinerfs statement My examination was caffied out in aco)rdanc£ General Directions given by the Chafity Commissioners. An examination includes a re¥W of the accountirKJ records kept by the charty and a comparison of the accounts present•1 with those recoids. It also includes consxJeratK)n of any unusual r(ems 01 disclosures in the ac£ounts. and seeking explanations from you as trustees conMIng any such matters. The prOdureS undertaken do not provide all the evidence that would be Tequired in an audit and Consequently no opinion is given as to whether the accounts pSent °true and fair and the report is limid io those matter$ set oul in the Statement below. Indep8ndont examlnees stst8m•nt: In connection wrth my examinaiion. no malter has to my attention." al whith gives m8 reas0llab cause to believe that in any material TesFCt th8 requirements.. to keep accounting recoTds in acCordae vAih seclion 130 oflhe 2011 Acl.. and to ppare accounts vknich accord with the accounting records and ¢offlply with the accounting requirements ofthe 2011 Act have not been met or bl to which, in my opirFion. attention should be drawn in ordef to efiab a proper understanding of the accounts to be reached Signed . Date . Name JN8 Kelkgher FCA 15

Exeter F	estival Chorus Accounts 2021-2022 Highlighted figures include estimates	estival Chorus Accounts 2021-2022 Highlighted figures include estimates	estival Chorus Accounts 2021-2022 Highlighted figures include estimates	estival Chorus Accounts 2021-2022 Highlighted figures include estimates	estival Chorus Accounts 2021-2022 Highlighted figures include estimates
Figures	based on Accruals Accounting
	2021/2022		Projected Outturn £	Budget £	Variance £	Comments
PYR PYR PYR PYR	Prior Year Transactions Post Independent Examination - Net Surplus / (Deficit)
	General 20/21		42.50	0.00	42.50	SC 21.11.21 Accrued additional hour re MD meetings than needed
	Summer Solstice Sing		76.00	0.00	76.00
	Total Net Surplus/(Deficit)		118.50	0.00	118.50

		check sums from TL	118.50	0.00	118.50
		Difference (should be zero) 0.00 0.00 0.00

1	ABF		Projected outturn	Budget	Variance
ABF ABF ABF ABF ABF ABF ABF ABF ABF ABF ABF ABF ABF	Exeter Cathedral 9th Oct 21		£	£	£
	Income
	Performance fee		500.00	500.00	0.00
	Total Income		500.00	500.00	0.00

	Expenses
	Venue		147.00	147.00	0.00
	Conductor		293.66	314.00	20.34
	Organist / pianist		80.00	80.00	0.00
	Other expenses		6.18	0.00	(6.18)
	Total Expenditure		526.84	541.00	14.16

	Total Surplus/(Deficit)		(26.84)	(41.00)	14.16

		check sums from TL	(26.84)	(41.00)	14.16
		Difference (should be zero) 0.00 0.00 0.00


2	Shining Night		Projected	Budget	Variance
SHININ SHININ SHININ SHININ SHININ SHININ	GSouthernay Church 11th Dec 21		£	£	£
	G
	GIncome
	GTicket sales		2,843.10	2,850.00	(6.90)	SC 19.12.21 - 167 tickets (5 student + 5 children)
	GProgramme sales		86.00	0.00	86.00	43 programmes sold
	GMusic hire received 491.61 0.00				491.61
SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ SHININ	GSponsorship		1,500.00	1,500.00	0.00
	GTotal Income		4,920.71	4,350.00	570.71
	G
	GExpenses
	GVenue		560.00	410.00	(150.00)
	GConductor		693.68	760.00	66.32
	GInstrumentalists		370.00	300.00	(70.00)
	GOrganist / pianist		300.00	300.00	0.00
	GMusic hire		357.00	200.00	(157.00)
	GMusic purchase		362.88	0.00	(362.88)
	GPRS		75.00	50.00	(25.00)
	GPublicity		480.46	550.00	69.54
	GProgrammes		185.61	450.00	264.39
	GTicket commission		211.65	200.00	(11.65)
	GBouquets & performers gifts		44.00	25.00	(19.00)
	GTotal Expenditure		3,640.28	3,245.00	(395.28)
	G
	GTotal Surplus/(Deficit)		1,280.43	1,105.00	175.43

		check sums from TL	1,280.43	1,105.00	175.43
		Difference (should be zero) 0.00 0.00 0.00

3	Millbrook		Projected outturn	Budget	Variance
Millbro Millbro Millbro Millbro Millbro Millbro Millbro Millbro Millbro Millbro	o Millbrook CANCELLED		£	£	£
	o Income
	o Performance fee		0.00	0.00	0.00
	o Total Income		0.00	0.00	0.00
	ok
	o Expenses
	o Conductor		45.00	0.00	(45.00)	Peter Adcock rehearsal fee
	o Total Expenditure		45.00	0.00	(45.00)
	ok
	o Total Surplus/(Deficit)		(45.00)	0.00	(45.00)

		check sums from TL	(45.00)	0.00	(45.00)
		Difference (should be zero) 0.00 0.00 0.00


4	Tis Nature's Voice		Projected	Budget	Variance
NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR NATUR	E St Michael's Exeter 2nd Apr 22		£	£	£
	E Income
	ETicket sales		1,891.00	2,850.00	(959.00)	110 tickets sold inc comps and concessions avg price £17.19
	EProgramme sales		72.00	0.00	72.00	36 programmes sold-33%
	EMusic hire received		757.55	0.00	757.55
	ESponsorship		300.00	0.00	300.00	Fowler Financial received
	E Total Income		3,020.55	2,850.00	170.55
	E
	E Expenses
	EVenue		210.00	410.00	200.00
	EConductor		793.68	760.00	(33.68)
	EInstrumentalists		1,117.00	0.00	(1,117.00)
	ESoloists		300.00	0.00	(300.00)
	EOrganist / Pianist		275.00	600.00	325.00
	EMusic hire		776.25	200.00	(576.25)
	EMusic purchase		333.07	0.00	(333.07)
	EPRS		45.00	50.00	5.00
	EPublicity		418.71	550.00	131.29	Artwork poster flyer
	EProgrammes		196.20	50.00	(146.20)
	ETicket commission		102.40	200.00	97.60
	EBouquets & performers gifts		0.00	25.00	25.00	Jill donated gifts.
	EOther expenses		0.00	0.00	0.00
	E Total Expenditure		4,567.31	2,845.00	(1,722.31)
	E
	E Total Surplus/(Deficit)		(1,546.76)	5.00	(1,551.76)

		check sums from TL	(1,546.76)	5.00	(1,551.76)
		Difference (should be zero) 0.00 0.00 0.00

	2021	/2022	Projected Outturn £	Budget £	Variance £	Comments
5	Wor	kshop	Projected outturn	Budget	Variance
WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK WK	The	Mint 7th May 22	£	£	£
	Inco	me
	Ticke	t sales	1,220.00	5,000.00	(3,780.00)	B/E 40 Members 80 Visitors- ACTUAL- 37 Members and 40 Visitors
	Musi	c hire received	89.46	0.00	89.46	Musichire apportionmentfrom member income.
	Dona	tions	135.00	0.00	135.00	Musichirefromticketincome £3from non members
	Tota	l Income	1,444.46	5,000.00	(3,555.54)

	Expe	nses
	Venu	e	450.00	315.00	(135.00)
	Cond	uctor	693.68	760.00	66.32	Inv 042211
	Soloi	sts	0.00	750.00	750.00
	Orga	nist / Pianist	250.00	200.00	(50.00)
	Musi	c hire	131.00	200.00	69.00
	Stag	ing / lighting / sound	150.00	25.00	(125.00)	Projection
	PRS		35.00	0.00	(35.00)
	Publ	icity	164.50	500.00	335.50	£100 of Sue S Summer Term fee of £350 allocated to workshop.
	Ticke	t commission	101.55	350.00	248.45	7% of ticket sales.
	Ente	rtaining/Subsistence/Catering	0.00	250.00	250.00	Absorbed within general net fundraising income on Coffee.
	Othe	r expenses	0.00	20.00	20.00
	Tota	l Expenditure	1,975.73	3,370.00	1,394.27

	Tota	l Surplus/(Deficit)	(531.27)	1,630.00	(2,161.27)	2-2.5k has been achieved previously

		check sums from TL	(531.27)	1,630.00	(2,161.27)
		Difference (should be zero) 0.00 0.00 0.00


3	Cyg	net	Projected outturn	Budget	Variance
Cygnet Cygnet Cygnet Cygnet Cygnet Cygnet Cygnet Cygnet Cygnet Cygnet Cygnet	Cyg	net Theatre 13th May	£	£	£
	Inco	me
	Ticke	t sales	168.00	0.00	168.00	Ticket sales- 30- 26@£10, 4@£5 = £280. EFC income 60%
	Tota	l Income	168.00	0.00	168.00

	Expe	nses
	Cond	uctor	250.00	0.00	(250.00)
	PRS		18.00	0.00	(18.00)
	Tota	l Expenditure	268.00	0.00	(268.00)

	Tota	l Surplus/(Deficit)	(100.00)	0.00	(100.00)

		check sums from TL	(100.00)	0.00	(100.00)
		Difference (should be zero) 0.00 0.00 0.00


6	Israe	l in Egypt	Projected outturn	Budget	Variance
ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL	The	Mint- 25th June	£	£	£
	Inco	me
	Ticke	t sales	3,369.00	9,600.00	(6,231.00)	149 ticket sales - including3 comps,119@£24 and 27@£19 - Gross income £3,369 andjust slightlyahead of our expectations.
	Prog Prog Musi	ramme sales	142.00	0.00	142.00	71programme sales bringingin £142 - again higher than we expected.
		ramme advertising	290.00	0.00	290.00	4 advertisers
ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL ISRAEL		c hire received	166.08	0.00	166.08	SC 29.01.22-Apportionment of total music hire received-this may change as member numbers change
	Spon	sorship	2,100.00	0.00	2,100.00	£1500 pending from BTF, £500 received from Patricia Lane Stanley ( CL) £100 received from G&M Ward ( LR)
	Tota	l Income	6,067.08	9,600.00	(3,532.92)

	Expe	nses
	Venu	e	645.00	3,400.00	2,755.00
	Cond	uctor	893.68	760.00	(133.68)
	Soloi	sts	623.10	1,800.00	1,176.90
	Orch	estra / ensemble	5,350.00	5,000.00	(350.00)
	Orga	nist / pianist	0.00	600.00	600.00
	Musi	c hire	243.20	200.00	(43.20)
	PRS		52.00	50.00	(2.00)
	Publ	icity	634.09	550.00	(84.09)	Including Devon Life Advertisement
	Prog	rammes	226.50	500.00	273.50
	Bouq	uets & performers gifts	34.50	0.00	(34.50)
	Ticke	t commission	209.37	672.00	462.63
	Tota	l Expenditure	8,911.44	13,532.00	4,620.56

	Tota	l Surplus/(Deficit)	(2,844.36)	(3,932.00)	1,087.64

		check sums from TL	(2,844.36)	(3,932.00)	1,087.64
		Difference (should be zero) 0.00 0.00 0.00


3	Wed	ding	Projected outturn	Budget	Variance
Weddin Weddin Weddin Weddin Weddin Weddin Weddin Weddin Weddin Weddin Weddin Weddin	gWed	ding 23rd July	£	£	£
	gInco	me
	gPerfo	rmance fee	1,000.00	0.00	1,000.00
	gTota	l Income	1,000.00	0.00	1,000.00
	g
	gExpe	nses
	gOther expenses		0.00	0.00	0.00
	gAccompanist		64.00	0.00	(64.00)	Peter rehearsal
	gConductor		171.18	0.00	(171.18)	Andrea rehearsal and travel
	gTotal Expenditure		235.18	0.00	(235.18)
	g
	gTotal Surplus/(Deficit)		764.82	0.00	764.82

		check sums from TL	764.82	0.00	764.82
		Difference (should be zero) 0.00 0.00 0.00

	2021	/2022	Projected Outturn £	Budget £	Variance £	Comments

7	Gen	eral	Projected	Budget	Variance
GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN GEN	Inco	me	£	£	£
	Subs	criptions	12,538.64	10,725.00	1,813.64
	Don	ations	400.00	0.00	400.00	R Beetham
	Fund	raising (net)	540.91	0.00	540.91
	Frien	ds	434.00	110.00	324.00
	Patr	ons	1,398.00	600.00	798.00
	Gift	Aid	2,671.81	2,038.00	633.81	21%
	Musi	c score loan	239.02	0.00	239.02
	Musi	c stock adjustment	(27.54)	0.00	(27.54)
	Affili	ate income	1,135.58	0.00	1,135.58
	Bank	interest	17.77	0.00	17.77
	Tota	l Income	19,348.19	13,473.00	5,875.19

	Exp	enses
	Con	ductor	8,799.17	10,865.00	2,065.83
	Acco	mpanist	2,055.20	2,592.00	536.80
	Reh	earsal venue	3,296.72	4,900.00	1,603.28
	Insur	ance & Making Music subscription	625.20	650.00	24.80
	Post	age & Stationery etc	60.72	220.00	159.28
	Publ	icity-Design	0.00	350.00	350.00
	Publ	icity-Printing	0.00	210.00	210.00
	Publ	icity-General	50.00	50.00	0.00
	Choi	r development	60.00	0.00	(60.00)
	Tech	nology costs	670.50	700.00	29.50
	Bank	Charges	94.50	96.00	1.50
	Stor	age costs	541.28	531.00	(10.28)
	Othe	r expenses	228.65	200.00	(28.65)
	Tota	l Expenditure	16,481.94	21,364.00	4,882.06

	Tota	l Surplus/(Deficit)	2,866.25	(7,891.00)	10,757.25

		check sums from TL	2,866.25	(7,891.00)	10,757.25
		Difference (should be zero) 0.00		0.00 0.00


	TOT	AL INCOME 2021/22	36,468.99	35,773.00	695.99
	TOT	AL EXPENDITURE 2021/22	36,651.72	44,897.00	8,245.28
	PRIO	R YEAR ADJUSTMENTS NET	118.50	0.00	118.50
	TOT	AL SURPLUS/(DEFICIT) 2021/22	(64.23)	(9,124.00)	9,059.77

		check totals from TL	(64.23)	(9,124.00)	9,059.77
		Difference (should be zero) 0.00		0.00 0.00		If this line is showing error check all filters cleared on Transactions I&E worksheet


		Unrestricted Funds as at 01/09/21	28,943.31		25,538.49	Last reported to Committee 12.06.22
		Surplus/(Deficit) 21/22	(64.23)		3,340.59	Difference
		Unrestricted Funds Fund as at 31/08/2	28,879.08	ok
		Unrestricted Funds should be at least £20k


	Sum	mary Accrued Accounts 21/22
	Bud	get area	Projected Outturn Surplus / (Deficit)	Budgeted	Variance
			£	£	£
	Prior	Year Transactions Adjustments 118.50		0.00	118.50
	Army	Benevolent Fund Concert (26.84)		(41.00)	14.16
	On T	his Shining Night 1,280.43		1,105.00	175.43
	Millb	rook (45.00)		0.00	(45.00)
	Tis N	ature's Voice (1,546.76)		5.00	(1,551.76)
	Work	shop (531.27)		1,630.00	(2,161.27)
	Cygn	et (100.00)		0.00	(100.00)
	Israe	l in Egypt (2,844.36)		(3,932.00)	1,087.64
	Wed	ding 764.82		0.00	764.82
	Gen	eral 2,866.25		(7,891.00)	10,757.25

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

A. Reference and Administration Details

The Exeter Festival Chorus is a registered Charity, No 1040565, and is governed by its Constitution. The address of the Secretary is Leigh Town, Loxbeare, Tiverton, EX16 8BZ.

The following were members of the Committee and Trustees of the Charity for the year 2021-22:

Liz Carrey (joined as secretary from Sept 23 )

The Musical Director, Andrea Brown, is an ex officio member of the Committee but not a Trustee.

Bankers: CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ; HSBC, 9 St Thomas Centre, Cowick Street, Exeter, EX4 1DD

Independent Examiner: Nicholas Kellagher, Rest Harrow, Green Lane, Exton, EX3 0PW

B. Structure, Governance and Management

Copies of the Chorus’s Constitution are available from the Honorary Secretary on request. See Section C below for extract concerning the objectives of the Chorus.

EXETER FESTIVAL CHORUS

Review of major risks (to be reviewed by Chair)

C. Objectives and Activities

The objectives of the Chorus, as set out in the Constitution, are as follows:

D. Achievements and Performance

Our Spring concert ‘Tis Nature's Voice’ on Saturday 2 April 2022 at St Michael and All Angels Church, engaged us in a further

Exeter Festival Chorus is continuing to draw upon well-known and new repertoire, sharing in EFC’s love of singing as we perform in our 30[th] anniversary concert season.

Jillian Nickels EFC Chair

E. PUBLIC BENEFIT

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.

F. Financial Review

General operating income and costs arelargely in good shape:

General income came in £5.9k higher than budgeted.
Membership income rallied after the uncertainties in 2020/21. Itgrewsignificantlyyear on year by £3.5k and exceeded our budget expectations by £1.8k.
Gift Aid income was £633higher than budgeted.
We benefited from £1.1k worth of unbudgeted income from affiliate marketing activity.
Income from donations, fundraising, friends & patrons also exceeded budget and we are grateful for the contributions made by all our friends & patrons to support what we do. Sincere thanks to Ros Beetham for her donation to the chorusand toKath Logan and Kate Kelly who reinstated coffee and raffle fundraising activities generating £541.
General costs came in £4.9k lower than budgeted. £2k savings were made in conductor’s fees due to some unavoidable absence and because we budgeted for whole choir reauditions which didn’t go ahead. These costs will fall in to 22/23. Rehearsal venue costs were also lower as we capitalised on the cheaper rates available at Maynard school. General publicity and marketing budgets were also not spent in this year as the committee chose not to create a concert season brochure following the uncertainty during the Covid pandemic.

Two concerts/ activities generated positive income in 21/22 - our Christmas concert On Shining Night generating £1.3k and the Wedding at Sampford-Courtenay £765
All other concerts made losses:
The Spring Concert Tis Nature’s Voice. Whilst overall income for this concert was higher than we anticipated due to unplanned sponsorship income and the allocation of music hire income, ticket sales fell short of our expectations and the total costs exceeded budget by £1.7k due to the costs of instrumentalists and musichire/purchase.
The Workshop, normally a reliable income generator, made a loss this year of £531. This was due to the low level of ticket sales of £1.2k which fell well short of budget. The committee have reviewed this and will address the workshop’s branding and marketing, timing, ticket prices and the choice of work performed for future events like these. These changes are already in plan for 22/23.
Our Summer concert – Handel’s Israel in Egypt - made a £2.8k loss which was £1k better than budget. This was originally planned to be a Cathedral concert so whilst ticket income was lower than budgeted, venue cost was also much lower. We were grateful for the support of 3 sponsors – the Bryan Foster Trust, Patricia Lane-Stanley and G&M Ward who collectively contributed £2.1k to this concert along with severallocal businesses who advertised in our programme.

The Choir’s cash balances as at 31[st] August 2022 stand at £28,348

Exeter Festival Chorus Accounts 20212022

Balance Sheet as at 31st August 2022

Signed :

Name: Jill Nickels - Chair of trustees on behalf of the trustees Approved by the trustees on 22/11/2022

H. Statement of Cashflow

Exeter Festival Chorus has no investing or financing activities

I. Notes to the Financial Statements

1. Basis of accounting

2. Accounting Policies

Resources Expended - All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

3. Trustees Expenses and Related Party Transactions

The Trustees receive no emoluments and any expense claims must be made within the terms of the Charity’s Trustee Expenses Policy.

There have been no related party transactions in 2021/22.

4. Analysis of Debtors

All debtors fall due within one year

----- Start of picture text -----
2021/2 2020/2
2 1
£ £
Trade debtors 21 0
Prepayments 124 0
Total debtors 145 0
----- End of picture text -----

5. Analysis of Creditors

All creditors fall due within one year

----- Start of picture text -----
2021/2 2020/
2 21
£ £
Trade creditors 640 204
Deferred income 5,048
Total creditors 640 5,252
----- End of picture text -----

Independent Examiner’s Report to the Trustees and members of Exeter Festival Chorus (Charity no: 1040565)

I report on the accounts of the Chorus for the year ended 31.08.2022

Respective responsibilities of trustees and examiner

It is my responsibility:

●to examine the accounts under section 145 of the 2011 Act;
●to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
●to state whether particular matters have come to my attention.

Basis of independent examiner’s statement:

Independent examiner’s statement:

In connection with my examination, no matter has come to my attention:

a) which gives me reasonable cause to believe that in any material respect the requirements:
●to keep accounting records in accordance with section 130 of the 2011 Act; and

●to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or
b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed :

Date :

See appendix 1

NameJNB Kellagher FCA Address. Rest Harrow, Green Lane, Exton, Devon EX3 0PW

Declaration

The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the Charity’s Trustees:

Signatures:

Full names: Jillian Mary Nickels Positions: Exeter Festival Chorus Chair Date: 25[th] November 2022