Period end date
## **Trustees' Annual Report for the period**
Period start date
Day Month Year Day Month Year 01 09 2022 **To** 31 08 2023
**From**
**To**
## Reference and administration details
**Charity name** Addingham Pre-School Playgroup
**Other names charity is known by**
**Registered charity number (if any)** 1040515
**Charity's principal address** C/o Addingham Primary School
Bolton Road Addingham **Postcode** LS29 0NR
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Tamsin Waddilove - Carr Chair
2 Bethany Harrison Secretary
3 Anna Selbie Treasurer
Penny Etchells Staff
4
Representative
5 Sarah Wade
6 Emma Michell
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
1
## **Names and addresses of advisers (Optional information)**
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Type of advisor Name Address
Accountants Shepherd Partnership Carleton Business Park, Skipton
Limited
BD23 2DE
Banks Santander Bootle
Barclays Bank Leicester
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Structure, governance and management**
## **Description of the charity’s trusts**
Pre School Learning Alliance Constitution dated 11 July 2006 Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted Trust consisting of up to 12 trustees.
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Trustees are appointed or reappointed at the Annual General Meeting.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures adopted for the induction and training of trustees.
- The charity’s organisational structure and any wider network with which the charity works.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
2
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To operate a playgroup for the benefit of children in the area of Addingham, West Yorkshire. It is associated with the ‘Pre-School Playgroups Association’.
To enhance the development and education of children under statutory **Summary of the main** school age by encouraging parents to understand and provide needs **activities in relation to these** through community groups. **objects**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- Policy on grantmaking
- Policy programme related investment
To offer appropriate play, education and care facilities, together with the rights of parents to take responsibility for and to become involved in activities of community groups regardless of race and culture.
To encourage the study of needs of such children and their families and promote interest in and recognise such needs in the local areas.
- To instigate and adhere to furthering the aim of the Pre-School
- Contribution made by Playgroups Association.
- Volunteers
## Achievements and performance
3
Achievements and performance
**Summary of the main** Underfunding of the Nursery Education Funded sessions continue to **achievements of the charity** make a detrimental impact on income because hourly funding rates are a **during the year** lot lower than our preschool hourly fees. This and low numbers of children attending either a Nursery Funded place or as a fee payer has also impacted our income. Needing to do something to secure our future, we have looked into what limits parents choosing us for a childcare option and found that working parents require us to be open longer hours and have all sessions available for their child to attend rather than certain hours being offered to different aged cohorts. Over this year we have gradually been phasing this in, hence our income has increased from the previous year. Moving forward, many changes will take place from 1 September 2023 ensuring high standards of care and education are maintained whilst giving parents the flexible hours they require to meet their needs which in turn will make our income higher and more funds available to enhance our provision in many ways. We continue to be a happy, popular, and well supported preschool, where children learn through play with the support of highly qualified, dedicated and experienced staff.
## **Financial review**
|**Financial review**||
|---|---|
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**|We hold cash at bank and in hand of £21,482 all of which is unrestricted
funds. These funds are held in order to meet any unforeseen expenditure
that may occur, for example, fall of numbers of children, long term staff
sickness and any unforeseen improvements to the premises. We aim to
hold at least £5,000 and no more than £35,000 in reserves at the end of
the financial year.|
||Not applicable|
||**(Optional information)**|
4
You **may choose** to include additional information, where relevant about:
- The charity’s principal sources of funds (including any fundraising).
- How expenditure has supported the key objectives of the charity.
- Investment policy and objectives including any ethical investment policy adopted.
## **Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mrs P Etchells
**Position (eg secretary, chair,** Staff Representative **etc)**
**Date** 25 September 2023
5
## **Addingham Pre School Playgroup Receipts and Payments Account for the year ended 31 August 2023**
|**Receipts**
**Trading**
Fees and grants
Donations
**Fundraising**
Receipts
**Note 2**
**Miscellaneous receipts**
Interest
**Total receipts for year**
**Payments**
**Direct charitable expenditure**
Equipment purchases
Wages
Staff pension scheme
Rent
Insurances and subscriptions
Printing postage and stationery
Accountancy
Legal and professional fees
Telephone
Web-site and computer costs
Lottery, music and bar licences
Inspection and registration fees
Gardening
Courses and training expenses
**Fundraising**
Expenditure
**Note 2**
**Total payments for year**
**Net Income/(Expenditure)**
**Unrestricted Funds at last year end**
**Unrestricted Funds at this year end**|64,267.25
770.00
66.38
941.82
48,516.17
1,181.01
15,062.00
1,329.79
234.83
360.00
35.00
322.80
585.53
138.39
40.00
53.87
279.20|**2023**
65,037.25
7,203.44
66.38
72,307.07
69,080.41
1,271.80
70,352.21
1,954.86
19,527.23
21,482.09|47,549.12
727.00
2.71
894.74
54,324.37
1,386.59
4,977.50
981.68
228.66
600.00
0.00
346.99
545.99
108.43
0.00
0.00
0.00|**2022**
48,276.12
5,911.40
2.71
54,190.23
64,394.95
620.00
65,014.95
(10,824.72)
30,351.95
19,527.23|
|---|---|---|---|---|
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**Independent examiner's report on the accounts**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Respective**
**responsibilities of**
**trustees and examiner**
**Basis of independent**
**examiner’s statement**
**Independent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|Addingham Pre-School Playgroup|||
|---|---|---|---|
||31 August 2023
**Charity no (if any)**|||
|||1040515||
|||||
||8 and 9|||
||The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the General Directions given by the
Charity Commission under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with General Directions given
by the Charity Commissioners. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those matters set out in the
statement below.
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect,
the requirements:
to keep accounting records in accordance with section 130 of the
Charities Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charities Act have not
been met; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
**Date:**
26 September 2023|||
||||26 September 2023|
|||||
||Adam John Dutton|||
|||||
||FCCA|||
|||||
||Shepherd Partnership Limited|||
||Carleton Business Park|||
||Skipton|||
||BD23 2DE|||
6
## **Disclosure section**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of** None to report. **any items that the examiner wishes to disclose** .
7