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2022-03-31-accounts

Belton Playgroup

Accounts and Trustee Annual Report

From 1[st] April 2021 to 31[st] March 2022

Charity Name: Belton Playgroup

Charity Number: 1040441

Contents:

Pages: 2 – 3 Independent Examiner’s Report 4 – 9 Accounts 10 – 13 Trustees’ Annual Report

Accounts and Trustee Annual Report 2021-2022 Page 1 of 13

Belton Playgroup

Independent Examiner’s Report

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

----- Start of picture text -----
Report to the trustees/ Charity Name
members of
Belton Playgroup
On accounts for the year 31 [st] March 2022 Charity no 1040441
ended (if any)
Set out on pages 1-2
(remember to include the page numbers of additional sheets)
----- End of picture text -----

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022 Responsibilities and basis of As the charity's trustees, you are responsible for the preparation of the accounts in report accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have come statement to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or

the accounts did not accord with the accounting records; or

the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 21/10/2022

Accounts and Trustee Annual Report 2021-2022 Page 2 of 13

Belton Playgroup

Name: Jane Hancox

Relevant professional Institute of Certified Bookkeepers qualification(s) or body (if MICB PM.Dip 394353 any):

Address: 3 Grange Drive Castle Donington Derby DE74 2QU

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Accounts and Trustee Annual Report 2021-2022 Page 3 of 13

Belton Playgroup

Accounts

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

Statement of Financial Activities (SOFA)

Unrestricted
funds
£		 Restricted
funds
£		 Endowment
funds
£		 Total funds
£		 Total funds
last year
£		 Notes
Income from:
Charitable activities 120,577.24 - - 120,577.24 94,027.65 1
Other tradingactivities 1,748.46 - - 1,748.46 4,193.74 2
Donations and legacies 4,350.70 - - 4,350.70 3,512.44
Total 126,676.40 - - 126,676.40 101,733.83
Expenditure on:
Charitable activities 114,692.66 - - 114,692.66 83,111.82 3
Raisingfunds 46.07 - - 46.07 8.70
Total 114,738.73 - - 114,738.73 83,120.52
Net Income 11,937.67 - - 11,937.67 18,613.31
Net movement in funds 11,937.67 - - 11,937.67 18,613.31
Reconciliation of funds:
Total funds brought forward 68,419.30 - - 68,419.30 49,805.99
Total funds carried forward 80,356.97 - - 80,356.97 68,419.30

Accounts and Trustee Annual Report 2021-2022 Page 4 of 13

Belton Playgroup

Notes to SOFA

Note 1. Income from Charitable activities

Charitable activities This year
£		 Last year
£
Fees 76,231.45 37,085.81
FEEE funding 30,291.71 56,941.84
Fundingcarried forward 13,879.59 0.00
Other 174.49 0.00
Total 120,577.24 94,027.65

Note 2. Income from Other trading activities

Note 2. Income from Other trading activities
Other trading activities This year
£		 Last year
£
Fundraising 1,517.22 1,442.66
Grants(Job retention scheme) 231.24 2,751.08
Total 1,748.46 4,193.74

Note 3. Expenditure on Charitable activities

Expenses This year
£		 Last year
£
Accountancy& bookkeeping 397.69 369.00
Advertising/promotional 44.99 0.00
Children’s activities 980.15 1,449.10
Equipment 738.52 460.00
Food 1,332.98 426.11
Insurance & registration fees 959.04 874.96
Laundry/hygiene 0.00 0.00
Miscellaneous 1,640.26 1,680.60
PAYE 5,189.17 2,995.97
Pension 1,899.08 1,549.52
PPE 755.35 400.43
Rent 11,215.75 10,493.00
Repairs & renewals 1,704.50 0.00
Staff training 959.68 252.00
Stationery, postage andprinting 29.19 13.98
Summer holidayexpenses 1,021.65 0.00
Telephone/internet 816.67 665.39
Trustee expenses 35.62 0.00
Wages 84,564.13 61,481.76
Depreciation 408.24 -
Total 114,692.66 83,111.82

Accounts and Trustee Annual Report 2021-2022 Page 5 of 13

Belton Playgroup

Balance Sheet

Total funds
£		 Total funds last year
£		 Notes
Fixed assets:
Tangible assets 3,674.16 4,082.40 1
Total fixed assets 3,674.16 4,082.40
Current assets:
Cash at bank and in hand 76,682.81 78,216.49
Uncategorised 0.00 0.00
Total current assets 76,682.81 78,216.49
Liabilities:
Creditors: Amounts fallingdue within oneyear 0.00 13,879.59 2
Net current assets 76,682.81 64,336.90
Total assets less current liabilities 80,356.97 68,419.30
Total net assets 80,356.97 68,419.30
The funds of the charity
Unrestricted funds 80,356.97 68,419.30
Total unrestricted funds 80,356.97 68,419.30
Total charity funds 80,356.97 68,419.30

Notes to Balance Sheet

Note 1. Tangible assets Furniture and fixtures: Original cost: £4,082.40 Depreciation: £408.24 Total: £3,674.16

Note 2. Creditors: Amounts falling due within one year Accruals: none

Accounts and Trustee Annual Report 2021-2022 Page 6 of 13

Belton Playgroup

Statement of Cash Flows

Total funds
£		 Total funds last year
£		 Notes
Cash flows from operating activities:
Net cashprovided by operating activities 12,345.91 32,946.50 1
Cash flows from investing activities:
Furniture and fixtures(original cost) -4,082.40 -4,536.00
Net cashprovided by investing activities -4,082.40 -4,536.00
Change in cash in the reporting period 8,263.51 28,410.50
Cash at the beginningof the reporting period 68,419.30 49,805.99
Cash at the end of the reporting period 76,682.81 78,216.49

Notes to Statement of Cash Flows

Note 1. Net Cash

Note 1. Net Cash
This year
£		 Last year
£
Net income for the reporting
period (as per the statement of
financial activities)		 11,937.67 18,613.31
Adjustments for:
Uncategorised asset
Depreciation (furniture and
fixtures)		 408.24 453.60
Accruals 13,879.59
Total adjustments 408.24 14,333.19
Net cash provided by operating
activities		 12,345.91 32,946.50

Accounts and Trustee Annual Report 2021-2022 Page 7 of 13

Belton Playgroup

Notes to the Accounts

Details of certain items of expenditure

Fees for examination of the accounts:

This year
£		 Last year
£
Independent examiner’s fees 30.00 25.00

Paid employees

Staff costs:

Staff costs:
This year
£		 Last year
£
Salaries and PAYE 89,753.30 64,477.73
Total 89,753.30 64,477.73

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.

Key management personnel:

Keymanagementpersonnel:
This year
£		 Last year
£
Total amount paid to key
management personnel (includes
trustees and senior management)
for their services to the charity.
For specific amounts paid to
trustees,see later note		 22,210.08 19,026.78

Average head count in the year:

Average head count in theyear:
The parts of the charity in which
the employees work		 This year
Number		 Last year
Number
Charitable activities 8 7
Total 8 7

Accounts and Trustee Annual Report 2021-2022 Page 8 of 13

Belton Playgroup

Transactions with trustees

Trustee remuneration and benefits:

This year one trustee has been paid remuneration from an employment with the charity.

Name of trustee Legal authority Amountpaid Amountpaid
Remuneration
£		 Total
£
Samantha Dexter Governingdocument 22,210.08 22,210.08

Remuneration has been paid to this trustee for her role as Manager of Playgroup.

Last year two trustees were paid remuneration from an employment with the charity.

Name of trustee Legal authority Amountpaid Amountpaid
Remuneration
£		 Total
£
Samantha Dexter Governingdocument 19,026.78 19,026.78
Amanda Overton Governingdocument 3,693.78 3,693.78

Remuneration was paid to Samantha Dexter for her role as Manager of Playgroup. Remuneration was paid to Amanda Overton for her role as an employee of Playgroup.

Trustees’ expenses:

Trustee expenses have been incurred.

Type of expenses reimbursed This year
£		 Last year
£
CRB check costs 0 0
Other 35.62 0
Total 35.62 0
Number of trustees reimbursed
for expenses or who had
expensespaid bythe charity		 1 0

There have been no related party transactions in the reporting period for this year or last year.

Declarations

The trustees declare that they have approved the accounts above.

Signed on behalf of the charity’s trustees:

Signature
Full name Emma Wood Bethany Pass
Position Chair Fundraising Officer
Date 09/11/22 09/11/22

Accounts and Trustee Annual Report 2021-2022 Page 9 of 13

Belton Playgroup

Trustees’ Annual Report

Charity Name: Belton Playgroup

Charity Number: 1040441

Objectives and Activities

The purposes of the charity as set out in our constitution are:

We are a small village run group whose aim is to provide a warm and caring environment to stimulate children and encourage them to learn and develop through play.

Our pedagogy is Ludocentric – this means that we believe children learn through play, the potential benefit and learning both immediate and long term comes from the play itself. The professional adult’s role is to support the play process only intervening when the play needs moving forward. Adults are facilitators – getting resources to support the children’s play when requested or by sensitively observing and knowing what may enhance the children’s play.

The Playgroup creates an environment that supports individual development in communication and language, physical development, personal, social and emotional development, literacy, mathematics, understanding the world and expressive arts and design.

Belton Pre-School Playgroup is an inclusive learning environment. The operational plan states that, “We shall ensure that all children who attend the Playgroup shall feel secure, valued and included. We will not exclude any child because of their ability, gender, disability, special educational needs, religion, ethnicity or cultural beliefs”. The Playgroup aims to be genuinely accessible to children and families from all sections of the local community.

Playgroup staff have attended training in the use of Makaton sign language and integrate this into daily activities for all, including song time, to support children with additional needs and to provide their peers with the tools for effective communication. Special regard has also been given to the purchase of toys, books and other equipment that reflect and cater to the diversity of the Playgroup.

Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The core charitable purpose of the Playgroup is the advancement of education.

We actively encourage both parents of children in attendance at the setting and other people from the wider community to volunteer and attend fundraising events. Parents and other family members are also encouraged to take part in a helper’s rota where they provide and prepare fruit for the children and are also given every opportunity, while at the setting, to get involved in playing alongside the children. As a committee run setting, without the volunteers Playgroup would not be able to run. They are invaluable to the governance, financial security and to the continued excellent reputation in the local community.

Accounts and Trustee Annual Report 2021-2022 Page 10 of 13

Belton Playgroup

Achievements and Performance

Belton Playgroup, despite the ongoing challenges presented by the Covid-19 pandemic, has still had a successful year.

Throughout the last year Playgroup has continued to offer brilliant care and support to all of its children. The staff and committee have continued to be their usual hard-working, dedicated and cheerful selves.

Demand for Playgroup sessions has continued to increase, to the point where we now have a waiting list for some sessions. We have continued to offer the very popular holiday clubs throughout the year which were fully booked. Afterschool club continues to grow.

This year we welcomed an apprentice to our staff team. All staff received a pay increase in line with the government increase to the national living wage.

Belton Playgroup achieved it’s ‘Healthy Tots’ Accreditation this year.

Fundraising was still limited this year as we were not able to hold as many attended events as before the Covid-19 pandemic. However the staff and committee still worked hard to provide safe fundraising activities. These included:

We also raised money through links with Amazon Smile and EasyFundraising.

Fundraising money this year was used towards new outdoor equipment and the children’s Christmas Party.

Financial Review

Belton Playgroup has had another financially successful year.

We have a reserves policy which considers the following:

The amount held in reserves is currently £20,000.

Accounts and Trustee Annual Report 2021-2022 Page 11 of 13

Belton Playgroup

Structure, Governance and Management

Belton Playgroup’s governing document is our constitution. The charity is constituted by Belton Playgroup Association.

Trustees of the Association are appointed at the AGM by the committee where suitability decisions from Ofsted have been received. Otherwise, elected as soon as suitability checks have been completed. Trustees can make additional appointments between AGMs when other Trustees step down.

Organisation Structure:

Staff Employed by the charity and line-managed by playgroup leader

Committee (Board of Trustees) Represent members of the association, run the association and oversee the activities of Belton Playgroup

Playgroup Leader Employed by the charity to manage the day-to-day running of the playgroup

Association Members Parents and guardians of children in attendance and affiliated members

Accounts and Trustee Annual Report 2021-2022 Page 12 of 13

Belton Playgroup

Reference and Administrative Details

Address: Belton Village Hall, School Lane, Belton, Loughborough, Leicestershire, LE12 9TU

Names of the charity trustees who manage the charity:

Trustee name Office Dates acted if not for whole
year
1 Samantha Dexter Playgroup Manager & Trustee
2 Emma Wood Chair
3 Nicola Thorpe Secretary
4 Bethany Pass Fundraising Officer
5 Emma Smith Treasurer
6 Laura Brownlie Trustee
7 Ellen Cousins Trustee

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature
Full name Emma Wood Bethany Pass
Position Chair Fundraising Officer
Date 09/11/22 09/11/22

Accounts and Trustee Annual Report 2021-2022 Page 13 of 13