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2021-03-31-accounts

Belton Playgroup

Accounts and Trustee Annual Report

From 1[st] April 2020 to 31[st] March 2021

Charity Name: Belton Playgroup

Charity Number: 1040441

Contents:

Pages: 2 – 3 Independent Examiner’s Report 4 – 9 Accounts 10 – 13 Trustees’ Annual Report

Accounts and Trustee Annual Report 2020-2021 Page 1 of 13

Belton Playgroup

Independent Examiner’s Report

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of		 Charity Name
Belton Playgroup
On accounts for the year 31stMarch 2021 Charity no 1040441
ended (if any)
Set out on pages 1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Jane Hancox Date: 16thAugust 2021
Name: Jane Hancox / Early Years Bookkeeping Jane Hancox / Early Years Bookkeeping
Relevant professional Institute of Certified Bookkeepers
qualification(s) or body MICB PM.Dip
(if any): No 394353

Accounts and Trustee Annual Report 2020-2021 Page 2 of 13

Belton Playgroup

Address:

3 Grange Drive Castle Donington Derby DE74 2QU

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Accounts and Trustee Annual Report 2020-2021 Page 3 of 13

Belton Playgroup

Accounts

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

Statement of Financial Activities (SOFA)

Unrestricted
funds
£		 Restricted
funds
£		 Endowment
funds
£		 Total funds
£		 Total funds
last year
£		 Notes
Income from:
Charitable activities 94,027.65 - - 94,027.65 79,709.71 1
Other tradingactivities 4,193.74 - - 4,193.74 3,025.72 2
Donations and legacies 3,512.44 - - 3,512.44 1,446.56
Total 101,733.83 - - 101,733.83 84,181.99
Expenditure on:
Charitable activities 83,111.82 - - 83,111.82 67,600.10 3
Raisingfunds 8.70 - - 8.70 117.90
Total 83,120.52 - - 83,120.52 67,718.00
Net Income 18,613.31 - - 18,613.31 16,463.99
Net movement in funds 18,613.31 - - 18,613.31 16,463.99
Reconciliation of funds:
Total funds brought forward 49,805.99 - - 49,805.99 33,342.00
Total funds carried forward 68,419.30 - - 68,419.30 49,805.99

Accounts and Trustee Annual Report 2020-2021 Page 4 of 13

Belton Playgroup

Notes to SOFA

Note 1. Income from Charitable activities

Charitable activities This year
£		 Last year
£
Fees 37,085.81 43,384.06
FEEE funding 56,941.84 36,325.65
Total 94,027.65 79,709.71

Note 2. Income from Other trading activities

Note 2. Income from Other trading activities
Other trading activities This year
£		 Last year
£
Fundraising 1,442.66 3,025.72
Grants(Job retention scheme) 2,751.08 0.00
Total 4,193.74 3,025.72

Note 3. Expenditure on Charitable activities

Expenses This year
£		 Last year
£
Accountancy& bookkeeping 369.00 603.50
Advertising/promotional 0.00 64.99
Children’s activities 1,449.10 225.25
Equipment 460.00 409.43
Food 426.11 25.54
Laundry/hygiene 0.00 363.55
Insurance & registration fees 874.96 631.66
Miscellaneous 1,680.60 470.19
PAYE 2,995.97 See wages
Pension 1,549.52 -
PPE 400.43 -
Repairs & renewals 0.00 597.03
Rent 10,493.00 8,084.00
Stationery, postage andprinting 13.98 291.60
Telephone/internet 665.39 528.79
Staff training 252.00 710.35
Trustee expenses 0.00 27.57
Wages 61,481.76 54,566.65
(IncludingPAYE)
Total 83,111.82 67,600.10

Accounts and Trustee Annual Report 2020-2021 Page 5 of 13

Belton Playgroup

Balance Sheet

Total funds
£		 Total funds last year
£		 Notes
Fixed assets:
Tangible assets 4,082.40 4,536.00 1
Total fixed assets 4,082.40 4,536.00
Current assets:
Cash at bank and in hand 78,216.49 62,909.55
Uncategorised 0.00 1,005.00
Total current assets 78,216.49 63,914.55
Liabilities:
Creditors: Amounts fallingdue within oneyear 13,879.59 18,644.56 2
Net current assets 64,336.90 45,269.99
Total assets less current liabilities 68,419.30 49,805.99
Total net assets 68,419.30 49,805.99
The funds of the charity
Unrestricted funds 68,419.30 49,805.99
Total unrestricted funds 68,419.30 49,805.99
Total charity funds 68,419.30 49,805.99

Notes to Balance Sheet

Note 1. Tangible assets Furniture and fixtures: Original cost: £4,536.00 Depreciation: £453.60 Total: £4,082.40

Note 2. Creditors: Amounts falling due within one year Accruals: LCC funding of £13,879.59

Accounts and Trustee Annual Report 2020-2021 Page 6 of 13

Belton Playgroup

Statement of Cash Flows

Total funds
£		 Total funds last year
£		 Notes
Cash flows from operating activities:
Net cashprovided by operating activities 32,946.50 34,607.55 1
Cash flows from investing activities:
Furniture and fixtures(original cost) -4,536.00 -5,040.00
Net cashprovided by investing activities -4,536.00 -5,040.00
Change in cash in the reporting period 28,410.50 29,567.55
Cash at the beginningof the reporting period 49,805.99 33,342.00
Cash at the end of the reporting period 78,216.49 62,909.55

Notes to Statement of Cash Flows

Note 1. Net Cash

Note 1. Net Cash
This year
£		 Last year
£
Net income for the reporting
period (as per the statement of
financial activities)		 18,613.31 16,463.99
Adjustments for:
Uncategorised asset -1,005.00
Depreciation (furniture and
fixtures)		 453.60 504.00
Accruals 13,879.59 18,644.56
Total adjustments 14,333.19 18,143.56
Net cash provided by operating
activities		 32,946.50 34,607.55

Accounts and Trustee Annual Report 2020-2021 Page 7 of 13

Belton Playgroup

Notes to the Accounts

Details of certain items of expenditure

Fees for examination of the accounts:

This year
£		 Last year
£
Independent examiner’s fees 25.00 50.00

Paid employees

Staff costs:

Staff costs:
This year
£		 Last year
£
Salaries and PAYE 64,477.73 54,566.65
Total 64,477.73 54,566.65

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.

Key management personnel:

Keymanagementpersonnel:
This year
£		 Last year
£
Total amount paid to key
management personnel (includes
trustees and senior management)
for their services to the charity.
For specific amounts paid to
trustees,see later note		 19,026.78 18,215.04

Average head count in the year:

Average head count in theyear:
The parts of the charity in which
the employees work		 This year
Number		 Last year
Number
Charitable activities 7 6
Total 7 6

Accounts and Trustee Annual Report 2020-2021 Page 8 of 13

Belton Playgroup

Transactions with trustees

Trustee remuneration and benefits:

This year two trustees have been paid remuneration from an employment with the charity.

Name of trustee Legal authority Amountpaid Amountpaid
Remuneration
£		 Total
£
Samantha Dexter Governingdocument 19,026.78 19,026.78
Amanda Overton Governingdocument 3,693.78 3,693.78

Remuneration has been paid to Samantha Dexter for her role as Manager of Playgroup. Remuneration has been paid to Amanda Overton for her role as an employee of Playgroup.

Last year one trustee was paid remuneration from an employment with the charity.

Name of trustee Legal authority Amountpaid Amountpaid
Remuneration
£		 Total
£
Samantha Dexter Governingdocument 18,215.04 18,215.04

Remuneration was paid to this trustee for her role as Manager of Playgroup.

Trustees’ expenses:

Trustee expenses have been incurred.

Type of expenses reimbursed This year
£		 Last year
£
CRB check costs 0 27.57
Other 0 -
Total 0 27.57
Number of trustees reimbursed
for expenses or who had
expensespaid bythe charity		 0 3

There have been no related party transactions in the reporting period for this year or last year.

Declarations

The trustees declare that they have approved the accounts above.

Signed on behalf of the charity’s trustees:

Signature E. Wood N. Thorpe
Full name Emma Wood Nicola Thorpe
Position Chair Secretary
Date 09/11/21 09/11/21

Accounts and Trustee Annual Report 2020-2021 Page 9 of 13

Belton Playgroup

Trustees’ Annual Report

Charity Name: Belton Playgroup

Charity Number: 1040441

Objectives and Activities

The purposes of the charity as set out in our constitution are:

We are a small village run group whose aim is to provide a warm and caring environment to stimulate children and encourage them to learn and develop through play.

Our pedagogy is Ludocentric – this means that we believe children learn through play, the potential benefit and learning both immediate and long term comes from the play itself. The professional adult’s role is to support the play process only intervening when the play needs moving forward. Adults are facilitators – getting resources to support the children’s play when requested or by sensitively observing and knowing what may enhance the children’s play.

The Playgroup creates an environment that supports individual development in communication and language, physical development, personal, social and emotional development, literacy, mathematics, understanding the world and expressive arts and design.

Belton Pre-School Playgroup is an inclusive learning environment. The operational plan states that, “We shall ensure that all children who attend the Playgroup shall feel secure, valued and included. We will not exclude any child because of their ability, gender, disability, special educational needs, religion, ethnicity or cultural beliefs”. The Playgroup aims to be genuinely accessible to children and families from all sections of the local community.

Playgroup staff have attended training in the use of Makaton sign language and integrate this into daily activities for all, including song time, to support children with additional needs and to provide their peers with the tools for effective communication. Special regard has also been given to the purchase of toys, books and other equipment that reflect and cater to the diversity of the Playgroup.

Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The core charitable purpose of the Playgroup is the advancement of education.

We actively encourage both parents of children in attendance at the setting and other people from the wider community to volunteer and attend fundraising events. Parents and other family members are also encouraged to take part in a helper’s rota where they provide and prepare fruit for the children and are also given every opportunity, while at the setting, to get involved in playing alongside the children. As a committee run setting, without the volunteers Playgroup would not be able to run. They are invaluable to the governance, financial security and to the continued excellent reputation in the local community.

Accounts and Trustee Annual Report 2020-2021 Page 10 of 13

Belton Playgroup

Achievements and Performance

Belton Playgroup, despite the unprecedented Covid-19 pandemic, has still had a successful (albeit tough) year.

Throughout the last year Playgroup has continued to offer brilliant care and support to all of its children, hopefully providing a little bit of (almost) normality for children and their families. This only happened thanks to the ongoing hard work and enthusiasm of all the staff who also continued to be their cheerful, smiley selves throughout.

A huge amount of planning and work went into the implementation of policies and procedures to ensure that children, their families and Playgroup staff were able to stay as safe as possible and follow all government guidance relating to Covid-19.

The staff and committee continued to work hard on non-Covid-related matters too. As part of this we launched our updated website. Also, to reflect the fact that we now offer childcare to primary-aged children as well as pre-school children we officially changed our name to ‘Belton Playgroup’ instead of ‘Belton Pre-School Playgroup’. As part of this we updated our governing document to reflect the same.

We welcomed new members of staff over the year and all staff received a pay increase in line with the government increase to the national living wage.

Fundraising was understandably limited this year as we were not able to hold any attended events. However the staff and committee still worked hard to provide safe fundraising activities. These included:

We also raised money through links with Amazon Smile and EasyFundraising and by returning recycling to Terracycle.

Fundraising money this year was used towards new outdoor equipment and the children’s Christmas Party.

Financial Review

Belton Playgroup has again seen a profit this financial year which is even more significant due to the Covid19 situation this year. This was helped with support from the government furlough scheme.

We have a reserves policy which considers the following:

Accounts and Trustee Annual Report 2020-2021 Page 11 of 13

Belton Playgroup

The amount held in reserves is currently £20,000.

Structure, Governance and Management

Belton Pre-School Playgroup’s governing document is our constitution. The charity is constituted by Belton Pre-School Playgroup Association.

Trustees of the Association are appointed at the AGM by the committee where suitability decisions from Ofsted have been received. Otherwise, elected as soon as suitability checks have been completed. Trustees can make additional appointments between AGMs when other Trustees step down.

Organisation Structure:

----- Start of picture text -----
Committee (Board of Trustees)
Represent members of the
association, run the association
and oversee the activities of
Belton Playgroup
----- End of picture text -----

----- Start of picture text -----
Staff
Employed by the charity and
line-managed by playgroup leader
Playgroup Leader
Employed by the charity to
manage the day-to-day running
of the playgroup
----- End of picture text -----

----- Start of picture text -----
Association Members
Parents and guardians of
children in attendance and
affiliated members
----- End of picture text -----

Accounts and Trustee Annual Report 2020-2021 Page 12 of 13

Belton Playgroup

Reference and Administrative Details

Address: Belton Village Hall, School Lane, Belton, Loughborough, Leicestershire, LE12 9TU

Names of the charity trustees who manage the charity:

Trustee name Office Dates acted if not for whole
year
1 Samantha Dexter Playgroup Manager & Trustee
2 Emma Wood Chair
3 Nicola Thorpe Secretary
4 Bethany Pass Fundraising Officer
5 Laura Brownlie Treasurer
Trustee		 Treasurer to 18/08/20
6 Emma Smith Treasurer Treasurer from 18/08/20
7 Amanda Overton Trustee
8 Amy Tivey Trustee
9 Ellen Cousins Trustee

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature E. Wood N. Thorpe
Full name Emma Wood Nicola Thorpe
Position Chair Secretary
Date 09/11/21 09/11/21

Accounts and Trustee Annual Report 2020-2021 Page 13 of 13