2023-08-31-accounts

Registered Charity Number: 1040317

LADYBIRDS PRE SCHOOL PLAYGROUP

REPORT AND FINANCIAL STATEMENTS

YEAR ENDED 31st August 2023

Ladybirds Pre School Playgroup Report and financial statements for the year ended 31[st] August 2023

CONTENTS

	Page
Legal Information	2
Trustees’ Report	3-4
Independent Examiner	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Financial Statements	8-9

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Ladybirds Pre School Playgroup

LEGAL INFORMATION

Registered Charity Number	1040317
Office Address	Ticehurst and Flimwell CEP School
	Steellands Rise
	Ticehurst
	East Sussex
	TN5 7DH
Chair	Mrs Karen Marr
Manager	Mrs Alison Mary Grinham
Bankers	National Westminster Bank PLC
	130 High Street
	Tonbridge
	Kent
Independent Examiner	Susan Wilson FCCA
	117 Heath Way
	Northumberland Heath
	Erith, Kent, DA8 3LZ

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Ladybirds Pre School Playgroup

REPORT OF THE TRUSTEES for the year ended 31[st] August 2023

Objects, Organisation and Activities

Ladybirds aim is to enhance the education of children below compulsory school age in the Parish of Ticehurst by providing safe and satisfying group play in which the parents have the right to take part and by encouraging other activities through which parents may help their children. This is accomplished by offering affordable quality childcare and education in conjunction with other professionals.

Trustees’ Responsibilities

Ladybirds Pre School (or Ladybirds Playgroup (Ticehurst)) is governed by a Board of Trustees. The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period.

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the charity. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The charity’s Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to Public Benefit guidance published by the Charity Commission.

Structure, Governance and Management

The committee shall consist of 3 officers (Chairman, Secretary and Treasurer) and not less than 4 nor more than 9 other elected members, not more than 3 members co-opted by the committee. At least half of the committee at the time of election must be parents or guardians of children attending Ladybirds. The officers and members shall be elected for one year at the AGM.

The following Trustees served from 1 September 2022 until the date of this report, unless otherwise stated:

Karen Jane Marr –Chair Alison Bissett - Secretary Kate Warlow – Treasurer Charis Sawatzky Tracey Pecover Samantha Rabson Marcella Chambers Michelle Payne

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Ladybirds Pre School Playgroup

REPORT OF THE TRUSTEES for the year ended 31[st] August 2023

Review of activities

Review of Activities Financial Year Ending 31[st] August 2023

Financial Review

Total incoming resources for the year were £376167 (2022 - £370861). Resources expended were £360644 (2022 - £409,669), resulting in a net surplus of £15523 (2022 net deficit - £38808). At 31[st] August 2023 the charity had net current assets of £102477 (2022 - £83,439) including cash of £44139 (2022 – £36,373).

Reserves Policy

The Trustees have considered the reserves required to operate the charity and have concluded that it would be prudent to maintain unrestricted funds at a level sufficient to cover four months’ normal income and to provide funds for statutory compensation payments in the event of the charity closing. The Trustees consider that the level of unrestricted funds as at 31[st] August 2023 does not meet this objective.

Risk Assessment

The Trustees have assessed the risks to which the charity is exposed and have put in place measures and controls to mitigate the effects of such risks on the finances and general operation of the organisation.

This report was approved by the Trustees on 28[th] June 2024 and signed on their behalf:

Mrs K Marr Trustee

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Ladybirds Pre School Playgroup

Independent Examiner’s Report

Report of the Independent Examiner to the Trustees on the Accounts of the Charity for the year ended 31[st] August 2023

I report on the financial statements of the charity on pages 7 to 9 which have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE), effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England and Wales, effective April 2005, revised in June 2008, under historical cost convention and the accounting policies set out on page 8.

Respective responsibilities of Trustees and Examiner

As described on page 3, the charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the charity is exempt from an audit under the Companies Act 2006. The Trustees also consider the charity to be exempt from the requirement to be subject to Independent Examination.

My responsibility is to review accounts upon the basis of the information supplied to me.

No Statement of Opinion

I have not carried out any audit procedures and have relied upon the information supplied to me by the Trustees, and the information supplied by the Trustees in the course of the examination is not subjected to audit test or enquires, and consequently I do not express an audit or other assurance opinion on the view given by the accounts.

Susan Wilson FCCA 117 Heath Way Northumberland Heath Erith Kent DA8 3LZ

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Ladybirds Pre School Playgroup

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31st August 2023

The net incoming resources reflect the results of continuing activities for the year.

There were no recognised gains or losses other than those recorded in the Statement of Financial Activities.

Notes Incoming resources Grants, Donations and similar incoming resources o ESCC – Inclusion o C-19 Job Ret Sch Grant o EY Recovery o ESCC Ukraine Support o Apprenticeship Incentive o DAF Payment o NDNA (Maths Competition) Income from charitable activities Playgroup Fees 2 Income from activities to generate funds Bank interest Other Income Other Income Total incoming resources Costs of raising funds Charitable expenditure 3 Governance costs 4 Total resources expended Net income for the year Funds at the start of the year Prior year adjustment Funds at the end of the year	Restricted Funds £ 0 0 6000 500 828 250 7578 3578 3578 4000 0 4000	Unrestricted Funds £ 3000 365302 243 44 368589 0 356396 670 357066 11523 62720 31 74274	Total 2023 0 0 6000 3000 500 828 250 365302 243 44 376167 0 359974 670 360644 15523 62720 31 78274	Total 2022 £ 9231 3116 0 0 1500 1230 250 355451 0 21 62
				370861 0 409249 420
				409669
				-38808 101528 0
				62720

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Ladybirds Pre School Playgroup

BALANCE SHEET AS AT 31st August 2023

Notes Current Assets Debtors 6 Current account (incl Petty cash) Reserve Accounts Prepaid Expense Total Current Assets Creditors 7 Total Assets Less Current Liabilities Funds Restricted funds 8 Unrestricted funds	2023 2022 £ £ £ £ 58118 46846 11911 2530 32228 33843 44139 36373 220 220 102477 83439 (24203) (20719) 78274 62720 4000 0 74274 62720 78274 62720	2023 2022 £ £ £ £ 58118 46846 11911 2530 32228 33843 44139 36373 220 220 102477 83439 (24203) (20719) 78274 62720 4000 0 74274 62720 78274 62720
		83439
		(20719) 62720
		0 62720
		62720

The notes on pages 8 and 9 form part of these financial statements

These financial statements were approved by the Trustees on 26[th] June 2024 and signed on their behalf.

Mrs K Marr Trustee

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Ladybirds Pre School Playgroup NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31st August 2023

1. Accounting policies

The principal accounting policies which are adopted in the preparation of the financial statements are set out below.

(a) Basis of Accounting

The accounts for the year ended 31st August 2023 have been prepared under the historical cost convention and in accordance with applicable accounting standards and comply with the current Statement of Recommended Practice ‘Accounting and Reporting by Charities’ (the Charities SORP) issued in March 2005.

(b) Funds

Unrestricted funds comprise those funds which the Trustees are free to use in accordance with the charitable objectives of the charity.

Restricted funds are those funds which arise from grants and donations which have been given for a particular purpose.

(c) Expenditure

Costs of generating funds include costs directly attributable to raising income. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the cost of external scrutiny and costs linked to the strategic management of the charity.

(d) Tangible Fixed Assets

The charity holds no tangible fixed assets. The cost of equipment and other items purchased for use by the charity is charged to the revenue account in the period in which it is purchased.

2. Incoming resources

Playgroup fees include statutory grants for nursery education, these amount to £143173 (2022 £185801) for those children who meet the qualifying criteria.

3. Charitable Expenditure

	Restricted	Unrestricted	Total	Total
	Funds	Funds	2023	2022
	£	£	£	£
Staffing	3578	317526	321104	342573
Catering		12131	12131	12903
Other staff costs		2878	2878	1987
Equipment and materials		3722	3722	26521
Rent		7010	7010	12017
Telephone		1268	1268	1425
Stationery and office equipment		395	395	1948
Premises costs		5618	5618	7136
Insurance		880	880	1295
Bad Debts		3426	3426	0
Miscellaneous expenditure		77	77	0
Subscriptions & software		1050	1050	1291
Bank Charges		285	285	153
Interest Payable		130	130	0
	3578	356396	359974	409249

4. Governance costs

Legal expenses Independent Accountant’s Fee	2023 £ 220 450 670	2022 £ 220 200
		420

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Ladybirds Pre School Playgroup

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 31st August 2023

5. Remuneration

No remuneration is paid to any Trustee for acting as a Trustee. Ladybirds Nursery and Preschool Ltd receives payment for providing agreed services to the charity. Alison Grinham, Manager, is a Director of Ladybirds Nursery and Preschool Ltd.

6. Debtors

Trade debtors HMRC CJRS editors Trade Creditors Accruals HMRC PAYE	2023 £ 58118 0 58118 2023 £ 22533 1450 220 24203	2022 £ 46846 0
		46846
		2022 £ 13283 1000 6436
		20719

7. Creditors

8. Movement in Restricted Funds

	Funds at	Incoming	Resources	Resources	Funds at
	31st August	Resources	Expended	Transferred	31st August
	2022				2023
Restricted Funds	£	£	£	£	£
Staffing	0	7578	3578	0	4000
Equipment and materials	0	0	0	0	0

Details of Incoming Restricted Funds:

Apprenticeship	£500
Disability Access Fund	£828
NDNA (Maths Competition)	£250
EY Recovery (EYEMPF_197)	£6000
ESCC Ukraine Support	£3000

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