Registered Charity Number: 1040317
LADYBIRDS PRE SCHOOL PLAYGROUP
REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31st August 2020
Ladybirds Pre School Playgroup Report and financial statements for the year ended 31[st] August 2020
CONTENTS
| Page | |
|---|---|
| Legal Information | 2 |
| Trustees’ Report | 3-4 |
| Independent Examiner | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8-9 |
Page | 1
Ladybirds Pre School Playgroup
LEGAL INFORMATION
| Registered Charity Number | 1040317 |
|---|---|
| Office Address | Ticehurst and Flimwell CEP School |
| Steellands Rise | |
| Ticehurst | |
| East Sussex | |
| TN5 7DH | |
| Chair | Mrs Lisa Hobby |
| Manager | Mrs Alison Mary Grinham |
| Bankers | National Westminster Bank PLC |
| 130 High Street | |
| Tonbridge | |
| Kent | |
| Independent Examiner | Susan Wilson FCCA |
| 117 Heath Way | |
| Northumberland Heath | |
| Erith, Kent, DA8 3LZ |
Page | 2
Ladybirds Pre School Playgroup
REPORT OF THE TRUSTEES for the year ended 31[st] August 2020
Objects, Organisation and Activities
Ladybirds aim is to enhance the education of children below compulsory school age in the Parish of Ticehurst by providing safe and satisfying group play in which the parents have the right to take part and by encouraging other activities through which parents may help their children. This is accomplished by offering affordable quality childcare and education in conjunction with other professionals.
Trustees’ Responsibilities
Ladybirds Pre School (or Ladybirds Playgroup (Ticehurst)) is governed by a Board of Trustees. The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the charity. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charity’s Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to Public Benefit guidance published by the Charity Commission.
Structure, Governance and Management
The committee shall consist of 3 officers (Chairman, Secretary and Treasurer) and not less than 4 nor more than 9 other elected members, not more than 3 members co-opted by the committee. At least half of the committee at the time of election must be parents or guardians of children attending Ladybirds. The officers and members shall be elected for one year at the AGM.
The following Trustees served from 1 September 2019 until the date of this report, unless otherwise stated:
Lisa Bernadette Hobby - Chair Karen Jane Marr - Treasurer Alison Bissett - Secretary Caroline Nicol (resigned December 2019) Charis Sawatzky elected 16 January 2020 Tracey Pecover elected 16 January 2020 Kate Warlow elected 17 January 2020 Samantha Rabson elected 16 January 2020 Marcella Chambers elected 17 January 2020 Michelle Payne elected 16 January 2020 Chloe Bridger elected 17 January 2020
Page | 3
Ladybirds Pre School Playgroup
REPORT OF THE TRUSTEES for the year ended 31[st] August 2020
Review of activities Review of Activities Financial Year Ending 31[st] August 2020
Financial Review
Total incoming resources for the year were £286408 (2019 - £166552). Resources expended were £234843 (2019 - £166922), resulting in a net surplus of £51565 (2019 deficit of -£370). At 31[st] August 2020 the charity had net current assets of £83155 (2019 - £30613) including cash of £64572 (2019 – £30247).
Reserves Policy
The Trustees have considered the reserves required to operate the charity and have concluded that it would be prudent to maintain unrestricted funds at a level sufficient to cover four months’ normal income and to provide funds for statutory compensation payments in the event of the charity closing. The Trustees consider that the level of unrestricted funds as at 31[st] August 2020 meets this objective.
Risk Assessment
The Trustees have assessed the risks to which the charity is exposed and have put in place measures and controls to mitigate the effects of such risks on the finances and general operation of the organisation.
This report was approved by the Trustees on 28/06/2021 and signed on their behalf:
Mrs K Marr Trustee
Page | 4
Ladybirds Pre School Playgroup
Independent Examiner’s Report
Report of the Independent Examiner to the Trustees on the Accounts of the Charity for the year ended 31[st] August 2020
I report on the financial statements of the charity on pages 7 to 9 which have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE), effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England and Wales, effective April 2005, revised in June 2008, under historical cost convention and the accounting policies set out on page 8.
Respective responsibilities of Trustees and Examiner
As described on page 3, the charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the charity is exempt from an audit under the Companies Act 2006. The Trustees also consider the charity to be exempt from the requirement to be subject to Independent Examination.
My responsibility is to prepare or review accounts upon the basis of the information supplied to me.
No Statement of Opinion
I have not carried out any audit procedures and have relied upon the information supplied to me by the Trustees, and the information supplied by the Trustees in the course of the examination is not subjected to audit test or enquires, and consequently I do not express an audit or other assurance opinion on the view given by the accounts.
Susan Wilson FCCA 117 Heath Way Northumberland Heath Erith Kent DA8 3LZ
Page | 5
Ladybirds Pre School Playgroup
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31st August 2020
The net incoming resources reflect the results of continuing activities for the year.
There were no recognised gains or losses other than those recorded in the Statement of Financial Activities.
| No tes Incoming resources Grants, Donations and similar incoming resources oESCC – Inclusion oC-19 Job Ret Sch Grant oBaby room oESCC Covid-19 oNews and Views Income from charitable activities Playgroup Fees 2 Income from activities to generate funds Bank interest Fundraising events Other Income Other Income Total incoming resources Costs of raising funds Charitable expenditure 3 Governance costs 4 Total resources expended Net income for the year Funds at the start of the year Funds at the end of the year |
Restricted Funds £ 3713 48189 0 51902 51902 51902 0 0 0 |
Unrestricted Funds £ 10000 500 223964 42 0 0 234506 0 179560 3381 182941 51565 29344 80909 |
Total 2020 3713 48189 0 223964 42 0 0 286408 0 231462 3381 234843 51565 29344 80909 |
Total 2019 £ 9150 0 500 156854 48 0 0 |
|---|---|---|---|---|
| 166552 0 166302 620 |
||||
| 166922 | ||||
| (370) 29714 |
||||
| 29344 |
Page | 6
Ladybirds Pre School Playgroup
BALANCE SHEET AS AT 31st August 2020
| Notes Current Assets Debtors 6 Current account (incl Petty cash) Reserve Accounts Prepaid Expense Total Current Assets Creditors 7 Total Assets Less Current Liabilities Funds Restricted funds 8 Unrestricted funds |
2020 2019 £ £ £ £ 18363 366 -7147 4427 71719 25820 64572 30247 220 83155 30613 (2246) (1269) 80909 29344 0 0 80909 29344 80909 29344 |
2020 2019 £ £ £ £ 18363 366 -7147 4427 71719 25820 64572 30247 220 83155 30613 (2246) (1269) 80909 29344 0 0 80909 29344 80909 29344 |
|---|---|---|
| 30613 | ||
| (1269) 29344 |
||
| 0 29344 |
||
| 29344 |
The notes on pages 8 and 9 form part of these financial statements
These financial statements were approved by the Trustees on 28/06/2021 and signed on their behalf.
Mrs K Marr Trustee
Page | 7
Ladybirds Pre School Playgroup NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31st August 2020
1. Accounting policies
The principal accounting policies which are adopted in the preparation of the financial statements are set out below.
(a) Basis of Accounting
The accounts for the year ended 31st August 2020 have been prepared under the historical cost convention and in accordance with applicable accounting standards and comply with the current Statement of Recommended Practice ‘Accounting and Reporting by Charities’ (the Charities SORP) issued in March 2005.
(b) Funds
Unrestricted funds comprise those funds which the Trustees are free to use in accordance with the charitable objectives of the charity.
Restricted funds are those funds which arise from grants and donations which have been given for a particular purpose.
(c) Expenditure
Costs of generating funds include costs directly attributable to raising income. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the cost of external scrutiny and costs linked to the strategic management of the charity.
(d) Tangible Fixed Assets
The charity holds no tangible fixed assets. The cost of equipment and other items purchased for use by the charity is charged to the revenue account in the period in which it is purchased.
2. Incoming resources
Playgroup fees include statutory grants for nursery education, these amount to £165576 (2019: £156854) for those children who meet the qualifying criteria.
3. Charitable Expenditure
| Staffing Catering Other staff costs Equipment and materials Rent Telephone Stationery and office equipment Premises costs Insurance Miscellaneous expenditure Subscriptions & software |
Restricted Funds £ 51902 |
Unrestricted Funds £ 152879 4374 719 4895 12017 599 247 2567 895 43 325 |
Total 2020 £ 204781 4374 719 4895 12017 599 247 2567 895 43 325 |
Total 2019 £ 152894 500 11980 18 910 0 166302 2019 £ 220 400 620 |
|
|---|---|---|---|---|---|
| 4. Governance costs Legal expenses Independent Accountant’s Fee |
51902 | 179560 | 231462 2020 £ 2981 400 3381 |
Page | 8
Ladybirds Pre School Playgroup
NOTES TO THE FINANCIAL STATEMENTS (continued)
YEAR ENDED 31st August 2020
5. Remuneration
No remuneration is paid to any Trustee for acting as a Trustee. Ladybirds Nursery and Preschool Ltd received payment for providing agreed services to the charity. Alison Grinham, Manager, is a Director of Ladybirds Nursery and Preschool Ltd.
6. Debtors
| **btors ** | ||
|---|---|---|
| Trade debtors HMRC CJRS Less provision for doubtful debts |
2020 £ 10286 8077 18363 |
2019 £ 366 |
| 366 |
7. Creditors
| Trade Creditors Accruals |
2020 £ 1846 400 2246 |
2019 £ 0 1269 1269 |
|---|---|---|
8. Movement in Restricted Funds
| Funds at | Incoming | Resources | Resources | Funds at | |
|---|---|---|---|---|---|
| 31st August | Resources | Expended | Transferred | 31st August | |
| 2019 | 2020 | ||||
| Restricted Funds | £ | £ | £ | £ | £ |
| Staffing | 0 | 51902 | 51902 | 0 | 0 |
| Equipment and materials | 0 | 0 | 0 | 0 | 0 |
Details of Incoming Restricted Funds:
ESCC Inclusion grant £3317 Covid-19 Job retention Scheme £48189
Page | 9