REGISTERED CHARITY NUMBER: 1040297
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 FOR BERWICK & DISTRICT CANCER SUPPORT GROUP
J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
BERWICK & DISTRICT CANCER SUPPORT GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |
|---|---|
| Chair of Trustees and Volunteers Report | 1 |
| Report of the Trustees | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 8 |
| Detailed Statement of Financial Activities | 9 to 10 |
BERWICK & DISTRICT CANCER SUPPORT GROUP
CHAIR OF TRUSTEES AND VOLUNTEERS REPORT FOR THE YEAR ENDED 31 MARCH 2023
Throughout 22/23 The Berwick and District Cancer Support Group has continued to provide its much-needed transport service to the town of Berwick and surrounding areas It continues to transport all patients with a cancer diagnosis, and registered with a surgery within our catchment area, to any cancer-based appointment. As the Covid pandemic restrictions were lifted we have been able once again to take multiple passengers in one car. The cost-of-living crisis has hit local residents as much as anywhere, but their generosity has continued, and we are grateful for the financial support they have continued to show us in these difficult times. The average monthly figures for vehicle use: Number of Clients: 50, Miles: 12,000.
It became apparent to the trustees that our Church Street building was not financially viable to proceed since due to the current world situation the building costs had become too great. In December 2022 we can report that we purchased no 8 Tweed Street in Berwick, a disused former St John's Ambulance Building. This will provide us with safe parking for the cars as well as our own premises for meetings and give us the opportunity to expand on the services we can offer, and which are covered in our constitution. Having been empty the building needs some updating, and I look forward to reporting on the successful opening of the building in next year's report.
On behalf of the trustees, we must extend our thanks to the volunteers without whom the charity could not function and to our supporters without whose generosity we could not continue.
Paul RW Jackson (Chair of Trustees) Andrew Smith (Chair of Volunteers) 29th November 2023 29th November 2023
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BERWICK & DISTRICT CANCER SUPPORT GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 1040297
Principal address
5 Tweed Street Berwick upon Tweed Northumberland TD15 1NG
Trustees
Paul Jackson (Chair) Neil Gullan (resigned 23.11.22) Kenneth Punton Ann Short Rachel Driver
Members of the General Committee
Chair: Andrew Smith Vice Chair: Gillian Mitchell Secretary: Shona McClymont Treasurer: David Cowan Committee: Joy Cowan, Kate Spence, Sandi Henderson, Freya Ryan, Nicola Warren, Roger Peaple, Tom Matthewson.
Independent examiner
J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
Bankers
Bank of Scotland, TSB and Paypal
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Berwick & District Cancer Support Group has a constitution adopted on 23rd November 2022 and is a registered Charity No. 1040297.
Recruitment and appointment of new trustees
Trustees are elected at the Annual General Meeting by proposal of the general committee and hold office for a period of three years.
The group is managed by the General Committee consisting of a Chair, Treasurer and Secretary and not more than nine other members appointed or re-appointed annually at the Annual General Meeting. All committee members give their time voluntarily and receive no remuneration or other benefits.
Organisational structure
Strategic decisions are proposed by the trustees and committee and taken to the members at the Annual General Meeting.
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BERWICK & DISTRICT CANCER SUPPORT GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT Area of Benefit
To summarise our current group activities which are undertaken by voluntary members of our organisation we provide to people within the Berwick and Wooler GP catchment with a cancer diagnosis the following services-:
Free transport to and from hospitals in Newcastle, Gateshead, North Tyneside, Edinburgh, Borders General, Wansbeck and Berwick. Drivers transport clients from home to hospital, wait on them and return them home.
Group History
The group was started by people who by experience knew how difficult it was to get to main hospitals 70 miles away for cancer treatment. They started the group in the hope it would alleviate the worry and cost of getting to cancer appointments. The group is run on an entirely voluntary basis with members committed to keeping the service free for all those who need it.
Risk management
The trustees have reviewed and identified the major risks facing the charity. Volunteers and drivers are DBS checked, instructed on their conduct, trained appropriately in patient handling and emergencies. The drivers are made aware of the importance and need for checking and maintenance of the vehicles. This is overseen by a named person in charge of the vehicles and a trained safeguarding officer.
OBJECTIVES AND ACTIVITIES
Objectives and aims
To alleviate physical, mental or financial distress or hardship of persons with cancer, the family and friends of persons with cancer, and persons bereaved through cancer.
To provide education about cancer to persons with cancer, the family and friends of persons with cancer, persons bereaved through cancer and members of the public at large.
POLICY ON RESERVES
We hold cash reserves of £777,224. All cash reserves are in unrestricted funds. We aim to hold sufficient reserves to maintain and renew modern and reliable vehicles, together with unforeseen expenditure. We intend to keep additional funds available in these accounts as they may be required at short notice.
Approved by order of the board of trustees on 29 November 2023 and signed on its behalf by:
P R W Jackson - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BERWICK & DISTRICT CANCER SUPPORT GROUP
I report on the accounts for the year ended 31 March 2023, which are set out on pages five to eight.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of the Act; or
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that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
M A McLeman J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
Date: .............................................
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BERWICK & DISTRICT CANCER SUPPORT GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| 2023 Unrestricted fund Notes £ INCOMING RESOURCES Incoming resources from generated funds Voluntary income 102,845 Activities for generating funds 2 93,332 Investment income 3 494 Total incoming resources 196,671 RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 4 21,560 Charitable activities Charitable activities 70,713 Total resources expended 92,273 NET INCOMING RESOURCES 104,398 RECONCILIATION OF FUNDS Total funds brought forward 1,054,290 TOTAL FUNDS CARRIED FORWARD 1,158,688 |
2022 Total funds £ 72,002 93,347 260 165,609 14,626 60,926 75,552 90,057 964,233 1,054,290 |
|---|---|
The notes form part of these financial statements
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BERWICK & DISTRICT CANCER SUPPORT GROUP
BALANCE SHEET AT 31 MARCH 2023
| 2023 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 380,675 CURRENT ASSETS Debtors 7 4,350 Cash at bank and in hand 777,224 781,574 CREDITORS Amounts falling due within one year 8 (3,561) NET CURRENT ASSETS 778,013 TOTAL ASSETS LESS CURRENT LIABILITIES 1,158,688 NET ASSETS 1,158,688 FUNDS Unrestricted funds 1,158,688 TOTAL FUNDS 1,158,688 |
2022 Total funds £ 237,857 - 819,664 819,664 (3,231) 816,433 1,054,290 1,054,290 1,054,290 1,054,290 |
|---|---|
The financial statements were approved by the Board of Trustees on 29 November 2023 and were signed on its behalf by:
P R W Jackson -Trustee
The notes form part of these financial statements
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BERWICK & DISTRICT CANCER SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office furniture & equipment - Straight line over 4 years Motor vehicles - 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. ACTIVITIES FOR GENERATING FUNDS
| Fundraising events Shop income 3. INVESTMENT INCOME Bank interest received |
2023 £ 93,332 - 93,332 2023 £ 494 |
2022 £ 93,032 315 93,347 2022 £ 260 |
|---|---|---|
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BERWICK & DISTRICT CANCER SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023
4. COSTS OF GENERATING VOLUNTARY INCOME
| Fund raising expenses Support costs |
2023 £ 8,846 12,714 21,560 |
2022 £ 6,692 7,934 14,626 |
|---|---|---|
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. TANGIBLE FIXED ASSETS
| Office Freehold furniture & property equipment Motor vehicles £ £ £ COST At 1 April 2022 154,632 971 119,002 Additions 101,445 1,744 91,469 Disposals - - (55,300) At 31 March 2023 256,077 2,715 155,171 DEPRECIATION At 1 April 2022 - 486 36,262 Charge for year - 351 25,760 Eliminated on disposal - - (29,571) At 31 March 2023 - 837 32,451 NET BOOK VALUE At 31 March 2023 256,077 1,878 122,720 At 31 March 2022 154,632 485 82,740 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other debtors 4,350 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other creditors 3,561 |
Totals £ 274,605 194,658 (55,300) 413,963 36,748 26,111 (29,571) 33,288 380,675 237,857 2022 £ - 2022 £ 3,231 |
|---|---|
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BERWICK & DISTRICT CANCER SUPPORT GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOMING RESOURCES Voluntary income Gifts Donations Gift aid Legacies Grants Activities for generating funds Fundraising events Shop income Investment income Bank interest received Total incoming resources RESOURCES EXPENDED Costs of generating voluntary income Fund raising expenses Charitable activities Motor running costs Motor vehicle depreciation Loss on sale of tangible fixed assets Support costs Management Insurance Premises running costs Telephone Postage and stationery Advertising Sundry expenses Property repairs Office equipment repairs Accountancy fees Legal & Professional Fees Bank charges Depreciation of tangible and heritage assets |
2023 £ 30,000 65,472 394 3,979 3,000 102,845 93,332 - 93,332 494 196,671 8,846 38,925 25,759 6,029 70,713 371 455 235 752 - 3,306 891 - 2,220 4,080 30 352 12,692 |
2022 £ - 66,354 5,648 - - 72,002 93,032 315 93,347 260 165,609 6,692 30,884 24,205 5,837 60,926 292 (39) 468 835 111 3,243 - 66 2,160 - - 243 7,379 |
|---|---|---|
This page does not form part of the statutory financial statements
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BERWICK & DISTRICT CANCER SUPPORT GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Finance Paypal fees Total resources expended Net income |
2023 £ 22 92,273 104,398 |
2022 £ 555 75,552 90,057 |
|---|---|---|
This page does not form part of the statutory financial statements
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