Tibshelf Villa e Hall Mana ement Committee Trustees, Annual Re ort for the st eriod of 01 A st ril 2023 to 31 March 2024 Charity name: Tibshelf Village Hall Charity registration number: 1040224 Objectlves and Activities To manage and administer the affairs of fbshelf Vlllage Hall to provlde a safe and secure environment as a centre for communlty soclal, cultural, and recreational activlties and to foster community well- being, social trust, coheslon, and a sense of belonglng among the residents. Our vision is to l. provide a welcoming and vibrant community hub for community events that stimulates community engagement and lively social interaction for the well-being of the community and alleviates problems with physical and mental health issues caused by poverty and loneliness. 2. promote community diversity, equality and inclusion and foster a sense of belonging and community spirit among residents, 3. provide a first-class well-equipped venue, to encourage hea Ithier l ifestyles for all ages by offering facilities for indoor f itness classes, todd lers, and pre-school development, and encourage pa rticipation in community life, art5, and culture. 4. promote and organise social and fund-raising events for the benefit of the charity and support events that create a strong sense of community pride and identity by providing access to a wide range of interests. Tibshelf village hall is a traditional village hal l used by the community for social gathering5, function5, activities, meetings, private parties, and fund-raising events The community has a long-standing vested interest in the hall owing to its history and its proven significance to our village life. The charity manages the village hall's affairs to provide a safe and secure environment for community social, cultural, and recreational activlties in a vlllage of over 4000 residents, It engages with, and communicates to, all section5 of the community to promote events and activities that meet their needs to attract diversity and inclusiveness of use for all ages. 2. Achievements and Performance The village hall is a crucial meeting point for the community. In order to provide a welcoming and comfortable environment, it was recognised that the hall needed refurbishment. Action was taken to actively seek out funding pots to enable us to replace the damaged floor and to look at replacing the hall fu rniture. The hall remains a focal point that is crucial for a community struggling to make ends meet and which sometimes needs moral support, compassion, and a local place to go for affordable entertainment
Si nce the introduction of a volunteer to run our bar facility, we have seen an increase in events, which in tu rn has helped with the financial burden of running a nd maintaining a village hall. The village hall also is sta rting to put on more events to help f und ra ise to keep the village hall operational. We saw our first Octoberfe5t and Burns night this year, which proved to be popular and affordable community events. We also hosted our first New Years Eve party post Covid, which provided a low-cost event for the community and In turn raised funds for the Village Hall. All these events evoke community spirit and has positive impact on the physical and mental health of the community, bringing people together including newcomers. The village hall has a diverse range of activities which include art, yoga, brass band, and health exercises which offer versatility for ou r residents, The hall is used as a warm and safe environment for new parent5 to bring their babies for a health check. Alsa, regular kids activities take place in the hal l and the local historical society host events too. The Parish Council who are the Trustees, host annual events for the community, including the Fi reworks event, Christmas Light Switch on and host Craft Fairs to support local businesses and attract residentsto visit our hall. 3. Fundlng The National Lottery Community Fund awarded us £20,000 in January 24. This is to cover the cost of replacing the village hall floor as it was in urgent need of replacement. It wa5 key that we could continue to provide this space to our communlty and without this funding we may have had to close the hall for a period long period of time, which would have impacted on the village community. 4. Financial Review The re-instatement of a bar faci lity was introduced in April 2023, with a volunteer ru nning it. This has seen a large increase in income and resulted in profit for the year, which was a big turnaround from last year. It is felt that this a rea will continue to grow and help stabilise the f inances of the village hall. The aim of the Committee is to see a financially manageable facility which can run independently, whilst Still offering affordable events and hire space for all the community. 5. Structure, Governance and Management The charity's assets, namely the village hall bui Id ing, car park, meeting room and surround ing la nd was transferred from Tibshelf Old Peoples Club. The charity was initially setup in May 1994, {Trust Deed document N84IS) 94) and Tibshelf Parish Councll became the Trustees. The Village Hall Management Committee consists of trustees and current hirer5 of the hall. Minute no: Date of meetin Icll | Is ned Chair Date 29[1
Tlbshelf Villa e Hall Charit No- 1040224 Balance sheet as at 31" March 2024 Income 2024 Bank Interest £104.73 Clothing bank £72.30 Gas refund £139,41 RPH (refund for blocked drains cost) £247.00 Bingo card cash £310.80 Cutlery refund £29.94 Refreshments £34.00 Room hire £15,000,75 Income £26,946.88 Grants & Donations Grants £20,000 Donations £524.50 Total Income £63,410.31 Chalr Date s. k)ooD qlilzs ned Vice-chair Date iLnJcri
Less Ex endlture Audit £50.00 Bar £11,878,80 Bar equipment £148,98 Boiler & Cooker Servlc8 £110.00 Booking8 8 deposit refund £140.00 Cleaning Materlals Damage Bond Refund £429.89 £120,00 Drain services £247.00 Electrical services £746.00 Entertainment £100.00 Fire alarm maintenance £516.00 Flooring £9,899.09 Gas £325.51 Kitchen equlpment £153.28 Bar Licence renewal fee £70,00 Miscellaneous £161.80 Premium Charges (Worldpayl £2.94 PRS Music License £187.00 Reimbursement to TPC £21,558,96 Rent & Rates £88.38 Transaction Charges Iworldpay) £214.82 Tree Mainienance £2,220.00 Washroorn supplies £54.98 Water rates £591.70 Window Cleaner £80.00 Wrlle off {Historical Amount) £35.73 Total Ex ense £50,130.86 Profit for the ear £13,279.45 ned Chair Date 291 i/S ned Vice.Chair Date
Examiners Report to the Trustees of the Tibshelf Village Hall – CHARITY No 1040224
I report on the accounts of the charity for the year ended 31 March 2024.
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to examine the accounts under Section 43(3) of the Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiners statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with Section 41 of the Act and
-
to prepare accounts which accord with the accounting records and
-
to comply with the accounting requirements of the Act have not been met, or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
East Midlands Audit Services Ltd
Registered Office: 298 Smedley Street, Matlock, DE4 3LH
Date: 29 April 2024