## HIGH WYCOMBE ## Sho mobil p 2 NEWLANDS MEADOW, EDEN, HIGH WYCOMBE, HP11 2BZ 01494 472277 ## **Trustees' Annual Report Year ended 31 March 2023** The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023. ## **Legal and Administrative Information** **Registered Charity Number:** 1040164 **Chairperson:** Simon Dormer **Vice Chairperson:** Kathy Dix **Treasurer:** Sarah Fismistr **Secretary:** Peter Stockwell **Trustees:** Alan Switalski, David Griffin, Jane White, Jennie Le Fevre, Cllr Lesley Clarke OBE, FRSA, Roger Hagon ## **Registered Office:** 2 Newlands Meadow High Wycombe Buckinghamshire HP11 2BZ ## **Independent Examiner** : Umair Manir ACA **Bankers: Lloyds** 27-31 White Hart Street High Wycombe Buckinghamshire HP11 2HL ## **Structure, governance and management** High Wycombe Shopmobility is a registered charity who is governed by a constitution; the constitution was adopted 18-4-1994, amended 07-06-1999, amended 30-7-2001, amended 16-6-2015, amended 25-6-2020. The Charity is managed by a board The Executive Committee which consist of not less than eight members and not more than twelve members, following the rules as set out in the constitution. They meet five times a year. The Charity is run by the trustees who all act in an honorary capacity. A new trustee would receive copies of the previous years' Annual Report and Accounts and advised to read the Charity Commission’s leaflet 'The Essential Trustee: What you need to know'. ## **Reserves Policy** High Wycombe Shopmobility has a reserves policy which is reviewed at the quarterly management meetings, its wording is;- We the Trustees of High Wycombe Shopmobility intend to keep in restricted reserves the sum of £70,000 which equates to approximately one years running costs of the charity. Registered Charity No: 1040164 This money is to enable financial liabilities to be met should there be a shortfall of income in any financial year. It may also be used to meet any unplanned expenditure or special projects as agreed by the Trustees. The money will be used to meet the costs of closing the charity should it become necessary. This policy will be reviewed quarterly at the scheduled meeting of the Trustees and amended as required. ## **Manager’s reports** The manager presents a quarterly report to the Executive Committees quarterly meetings and an Operation Report to their AGM and attends their meetings to discuss any concerns raised. The most recent report is below;- **Our Mission Statement** – Shopmobility is an independent registered charity offering the free daily loan of mobility scooters, manual and powered wheelchairs to access High Wycombe Town Centre. We aim to promote independence and enhance daily living for anyone with limited mobility whether temporary or permanent. Our opening hours are Monday to Saturday 9.30am to 16.45pm and on Sundays and Bank Holidays 12.00 to 15.45pm. High Wycombe Shopmobility opened in April 1994 and became an independent registered charity on 24[th] October 1994 and we celebrated our 25[th] Anniversary in June 2019. The Management Committee meets five times a year and consists of a Chairperson, Vice Chairperson, Treasurer and Secretary and up to nine additional committee members; these are to include a representative of Eden Management, The Buckinghamshire Council and two members who use the service. Elections are held at the Shopmobility AGM in June/July. A dedicated team of six part-time staff and ten volunteers manage and run the service. They are vital to the success of the service and have all made important contributions to the service, we would like to thank them for all their hard work and support over the past year. In our fleet of vehicles we currently have 18 day hire scooters, 4 travel scooters, 4 power chairs and 18 manual wheelchairs. 2022 has been a good year for us, our customer demographic has changed, our new members is the highest on record. Our equipment has been providing a vital service enabling our customers to remain independent. ||**2022**|**2021**|2020|2019| |---|---|---|---|---| |Total usage|**5880**|**3497**|3001|6369| |Average users per week|**113.1**|**93.6**|71.5|123| |Total spend|**£539,814**|**£314,456**|£270,498|£660,801| |Average spend|**£91.80**|**£94.89**|£91.45|£103.75| |New members|**378**|**245**|140|334| We purchased two new daily scooters and one new wheelchair in the financial year 2022/23. We added three new ‘travel scooters’ to our fleet in 2022/2023, which are proving very popular, they have been used by 30 people between May ’22 and January ‘23 and have raised approximately £1,350 in hire fees. We received a small grant from Buckinghamshire Lottery, for which we are grateful; this is subject to a Grant Agreement, we have been awarded the same amount for 2023/2024 via Buckinghamshire Lottery. Registered Charity No: 1040164 Eden Shopping Centre makes a generous revenue grant donation to help meet our annual running costs. We are most grateful not only for this financial support but also for all the other guidance and support given by their management team and staff; we would like to thank them for their continued support. We are in the process of renegotiating our lease with Eden Shopping Centre and hope to be able to carry on providing our services for the next ten years from our current location. We have received a grant for £4,000 from High Wycombe Community Board, this was towards the travel scooter project and we received a grant for £1,500 from High Wycombe Town Committee to go towards the purchase of a new scooter. Our iZettle card machine has been a great addition; in 2022 we took £10,188 in card payments. We have held a number of fundraising events in 2022 and we raised £1,964 in total. We have received £464 from our supporters of The Buckinghamshire Lotto and £3,809 from donations in our collection boxes. Gift aid - we continue to record donations separately from our customers who have completed a gift aid declaration form. This enabled us to make a gift aid claim for the sum of £1,340 and GASDS (Gift Aid Small Donations Scheme) for the financial year 2021-2022. We would particularly like to thank our Management Committee led by our Chairperson Alan Switalski/Simon Dormer, for their support over the last year and to our Treasurer Sarah Fismistr for all her support and hard work managing our accounts. On a personal note - it has been a pleasure being the Manager of High Wycombe Shopmobility for the last 10years, and has been mostly enjoyable. I now hand over the reigns’ to Terry who I’m sure will do an amazing job. Claire McMackin Manager – High Wycombe Shopmobility Approved by the trustees on 27[th] June 2023 Registered Charity No: 1040164 HIGH WYCOMBE SHOPMO8ILITY STATEMENT OF FINANCIAL AGTIVITIES FOR ThE YEAR ENOED 31 MARCH 2023 Untestrfctsd Funds Restrlctsd Funds Total Funds Yie 3110312023 Total Fund¥ Yle 311Q312t122 Incomo and Expendl¢ure Incomlng RwJurco$ Grants Collacung Boxes Fund Ra￿Ing Ac1vIt￿8 Donations Intsr8$1 & Gfft Hlrè Chargos Profil on Salè of Fixèd As50ts Total In¢ornlng Resources 6,000 4.385 8,329 41.058 1,391 7,024 106 68,294 11.500 4.283 8.329 41,Q58 1,391 7,024 106 73,794 6,000 4,171 3,1e8 38,281 583 2,517 260 54,960 s,soo Resourc08 Expondod Co-ordlnalors. & AsÈlstant8 Salar￿$ Staff Expenses Imil&age, phorsp, etcl Volunteer Exp8ns Tralning Exp8nsés Building Rep4irs. maintenan￿ & ¢leanlng Equipment Purchase Equlpmenl Repair$ & Makntènanr Prinltng statienary Po8tage Yelephone In$urance WDC Rat68 Publi¢ity Sub$¢rlpllons Provision for Depreclation Los5 on Sale of Fixed A55ets Total Re8our¢Ès Expended SS,457 1.431 228 55,685 1,431 43.586 18 24 79 234 395 2.057 152 3,134 2,057 353 3,134 201 1,7S8 55 55 1,070 1,795 1.070 1,795 626 1,808 1,191 75 7S 230 7.684 211 286 230 7,884 8,039 53 60.034 73.S55 640 74.19S Net In¢omlngllOutgolngl Resources befor¢ Transfe 4.282 4.860 402 -s.084 Tr8ngfvrs Purchasè afVehide$ wlth Restrlcted Funds 5,539 -S,539 Net IncomlngllOuÉgolngl ResourceB tor th• Y•ar 277 479 402 .6,084 Balanc88 broughlferw8rd a11 April 2022 147,850 2.900 150.750 121.580 Balan¢es earrted fO￿afd at 31 March 2023 148,127 2,221 150.348 116,496 Th¢ notes on pages ..3.. to..8.. form part of Ihgso accounts BALANCE SHEET AS AT 31 MARCH 2023 Note 2023 2022 Fixed Assets Tangible Fixed Assets 10,294 11,907 Current A88ets Cash al Bank Prepayments 140.054 137,567 1,275 Currnnt Llabllltles Sundry Credltor Net ¢urr•nt Assets 140,054 138.842 Total Asg0ts1o59 Current Llabilitie 150,348 150.749 Net Assets 150348 150749 Funds Unrestricted Restricted 10 148,127 2,221 147,850 2,900 150 348 150 7SO The Charilles A¢t r¢quires the Trustees to prepare financial statements for each flnanclal year which give a true and fair view of Ihe state of affairs of lh¢ charity at the year end and of the surplus or deficit for the yeai then ended. In preparing these financial 8latements, the Trust¢os a￿ ￿qUire{l lo select suitable ac¢ounling Policies and then apply them on a consistent basis, rnaking judgemell15 and eslimales that are piudenl and reasonable. The Trustees must also prepar& the financial statements on the going concem basis unless il is inappropriate lo presume that the charlty will continue in business. Akvroved by the Board of Trustees ¢Jn........................ and Signed on Ils behalf by...........................,...,........ Chairman The notes on pages ..3.. to..6.. form part of these accounts HIGH WYCOMBE SHOPMOBILITY NOTES TO THE ACCOUNTS 202212023 STATEMENT OF ACCOUNTING POLICIES Basl of accountin These accounts have been prepared under the historical cost convention with items recognised at ¢ost or transaction value unless otherwise stated in the relevant note(sl lo these accounts. The financial stslements have been prepared under the historical cost convention and are in accordance the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their awounls in accordance with the Financi81 Reporbng Standafd applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defI￿d by FRS 102. The charity has taken advantage of the provisions in the SQRP for charities applying FRS 102 update Bulletin 1 not to prepare a Statement of Cash Flows. Reco nilion of incomin resources These are included in the Ststement of Financial Activit￿$ when.. the charity becomes entitled to the resources- it is more likely than not that the trustees will receive the reSoltr￿S', the monetary value can be measured with sufficient rellability. endilure Expenditure k8 Included in the Statement of Flnancial Activitses on an 8ccruals basis inclusive of VAT. reco ion Liabilities are recognised where il is more likely Ihan not that there is a legal or constructive obligation committing the charity lo pay out resources and the amount of the obligation can be measured with reasonable certainty. Fixed Assets Fixed assets used by the Charty have been Capitalised (if valued at more than £5QO) on the basis of their historical cost Fixed assets are depre¢iated over the following periods.. Vehicles 4 years Office Equipment 4 years Computers 3 years HIGH WYCOMBE SHOPM081LIry STATUS High Wycombe ShopmobS1ity has been operatsng as a charity throughout the whole of this accounting period. GRANTS This year High Wycombe Shopmobility received a grant from High Wcombe Town Committee for £1,500 toward5 replacement vehicles, £4.000 from Buckinghamshire Council - Community Board specrfically for our Scoot Further ProjecL and £6,000 from Buckinghamshire Lotto. COLLECTING BOXES This income is raised through collecting boxes placed in and around High Wycombe, and by volunteers when out and about in High Wycombe. The boxes are emptied and banked weekly. FUND RAISING This relates to income received as a result of fund-raising activities. In the year to 31 March 2023 money was raised frorn the following activities.. Unrestricted.. 2023 2022 Table Top Sales Easterlsummerlxmas Draw Fund Raising Events combe Lotto 5,041 782 2,042 565 1,595 727 338 508 3.168 DONATIONS 2023 2022 Unreslri¢ted'. Anonymous & Assorted Eden M Hibbert Haggle Pictures B Finch Amazon Smile R Freeman FOHWS 2,982 36,200 90 500 10 1,666 36.200 50 60 300 1,277 Restricted.. 38.281 INTEREST & GIFf AID 2023 2022 Natlonwide Building Society GiftAid 51 1,340 45 508 1.391 553 PAID EMPLOYEES This year Last year Salaries and wages 48,699 Soclal securfty costs 2,482 1,833 Pension costs (doflned contribution pension plan) 666 Other employee benefits Total staff costs Average head count in Ihe year This year Number Last year Number The parts of the charlty in which the employees work Fundraising Charitable Activities Governance Other Total FIXED ASSETS Vehtcles Offi¢e Equipment Total Cost at 1 April 2022 Additions Disposals 41,103 6.814 4.978 3,512 44,615 6,814 4,978 at 31 March 2023 42,939 3,512 46,451 Accumulated Deprnclatlon at 1 April 2022 Charge for year Disposals 30,769 7,223 4,234 1,939 461 32.708 7,684 4,234 al 31 March 2023 33,757 2,400 36,157 Nel B(x)k Values at 31 March 2023 at 31 March 2022 9,182 10,334 1,112 1.573 10.294 11,907 10. FUNDS The Designated Fund relates to the Reserves Policy which is reviewed at the quarterly management meetings, and 8quates to approximately one year of running costs of the Charity. Openlng Balance April 2022 Closing Balance March 2023 InGornlng Outgoing Restricted Unrestricted . Designated Unrestricted - General 2.900 5,500 -6,179 2,221 70,000 70.000 77,850 68,294 -68,017 78,127 150,780 73,794 -74,196 150,348 11. RELATED PARTIES None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity. CHARITY COMM15510N FOR ENGIANO AND WALES Independent examinerfs report on the accounts Sèctron A Inde￿ndent Examlner's Report Report to thè trustees On accounts for the year Ènded I&H wvcoTr4 && 8HoPmC￿I￿rY i ooa3 Charity no lif anyl IOuoilo4 Set out on pagos I report to the trustees on my examination of the a¢counls of the al)ove charity I'the Trust") for the year ended 3 1 03 20*3 As the charity's trustee5, you are responSi￿e forthe preparation of the accounts In accordance with the requirements of the Charitpes Act 2011 I"Ihe Acl'l Responsibllities and basls of report l ￿port In respect of my exarninalion of the Tntst's accounts ¢arried Lxrt und&r Section 145 of the 2011 Act arKI in carrying Out my examination. I have followed all the apFSi¢able Directions given by the Charty C￿nmi&S under section 14515llbl of the Act. Independent rrhe charty s gross IncoTne exceeded £250.CQO and l am examinorf5 Statement undertake the examin mem yll. Deltrle I l rfnot applic8bl6. ualrfied to name of I have eornpletenS 2008 Other than any requirement thai the accounts give a'lrue and fair, VMY which is ntst a matter c(nsider8d as part of an IndeperK$8nl examirTratK)n. I have no concerns and have com& across no other mattels in connection with the examlnalion lo which attention Shou￿ be drawn in this report In order to enable a proper undarst3nding of the accounts to be reached. . Please deiele won*s lit Ihe brnckeis ifthgy do not8ppty. Date.. Slgn•d= 12 Nam8'. Ai Relevant professional 4uallfi¢atlonisI or body btr/ IER Oct 2018 Irf anyl.. Address.. Oi5closure Qnly complete rf the examiner needs lo hIg￿,lI9hI material maNer5 01 concern IseÈ CC32, I[￿ependent examination ol chariiy 8¢counts.' directions and guidance lor examiners). G¥ve htre brief details of any items that the examirtrer wishes to n/A Oct 2018