## HIGH WYCOMBE ## Shopmobility 2 NEWLANDS MEADOW, EDEN, HIGH WYCOMBE, HP11 2BZ 01494 472277 ## **Trustees' Annual Report Year ended 31 March 2022** The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2022. ## **Legal and Administrative Information** **Registered Charity Number:** 1040164 **Chairperson:** Alan Switalski **Vice Chairperson:** Simon Dormer **Treasurer:** Sarah Fismistr **Secretary:** Peter Stockwell **Trustees:** Kathy Dix, Joe Austin, David Griffin, Jane White, Jennie Le Fevre, Cllr Lesley Clarke OBE, FRSA, Roger Hagon ## **Registered Office:** 2 Newlands Meadow High Wycombe Buckinghamshire HP11 2BZ ## **Independent Examiner** : Umair Manir ACA ## **Bankers: Lloyds** 27-31 White Hart Street High Wycombe Buckinghamshire HP11 2HL ## **Structure, governance and management** High Wycombe Shopmobility is a registered charity who is governed by a constitution; the constitution was adopted 18-4-1994, amended 07-06-1999, amended 30-7-2001, amended 16-6-2015, amended 25-6-2020. The Charity is managed by a board The Executive Committee which consist of not less than eight members and not more than twelve members, following the rules as set out in the constitution. They meet five times a year. The Charity is run by the trustees who all act in an honorary capacity. A new trustee would receive copies of the previous years' Annual Report and Accounts and advised to read the Charity Commission’s leaflet 'The Essential Trustee: What you need to know'. ## **Reserves Policy** High Wycombe Shopmobility has a reserves policy which is reviewed at the quarterly management meetings, its wording is;- We the Trustees of High Wycombe Shopmobility intend to keep in reserve the sum of £70,000 which equates to approximately one years running costs of the charity. Registered Charity No: 1040164 This money is to enable financial liabilities to be met should there be a shortfall of income in any financial year. It may also be used to meet any unplanned expenditure or special projects as agreed by the Trustees. The money will be used to meet the costs of closing the charity should it become necessary. This policy will be reviewed quarterly at the scheduled meeting of the Trustees and amended as required. ## **Manager’s reports** The manager presents a quarterly report to the Executive Committees quarterly meetings and an Operation Report to their AGM and attends their meetings to discuss any concerns raised. The most recent report is below;- **Our Mission Statement** – Shopmobility is an independent registered charity offering the free daily loan of mobility scooters, manual and powered wheelchairs to access High Wycombe Town Centre. We aim to promote independence and enhance daily living for anyone with limited mobility whether temporary or permanent. Our opening hours are Monday to Saturday 9.30am to 16.45pm and on Sundays and Bank Holidays 12.00 to 15.45pm. High Wycombe Shopmobility opened in April 1994 and became an independent registered charity on 24[th] October 1994 and we celebrated our 25[th] Anniversary in June 2019. The Management Committee meets five times a year and consists of a Chairperson, Vice Chairperson, Treasurer and Secretary and up to nine additional committee members; these are to include a representative of Eden Management, The Buckinghamshire Council and two members who use the service. Elections are held at the Shopmobility AGM in June/July. A dedicated team of six part-time staff and ten volunteers manage and run the service. They are vital to the success of the service and have all made important contributions to the service, we would like to thank them for all their hard work and support over the past year. In our fleet of vehicles we currently have 22 scooters, 5 power chairs and 17 manual wheelchairs. 2021 has been an unusual year for us, as an essential service, we remained open throughout the lockdowns and restrictions, sometimes on reduced hours. The team has had to adapt to different ways of working and it’s not always been easy. Although it was a difficult year our equipment was still providing a vital service enabling our customers to remain independent. ||**2021**|2020|2019| |---|---|---|---| |Total usage|**3497**|3001|6369| |Average users per week|**93.6**|71.5|123| |Total spend|**£314,456**|£270,498|£660,801| |Average spend|**£94.89**|£91.45|£103.75| |New members|**245**|140|334| We purchased one new scooter and one new wheelchair in the financial year 2021/22 and we had a powerchair donated which was added to our fleet. We will be adding three new ‘travel scooters’ to our fleet in 2022/2023. We received a small grant from The Buckinghamshire Council, for which we are grateful; this is subject to a Service Level Agreement, we have been awarded the same amount for 2022/2023 via Buckinghamshire Lotto. Registered Charity No: 1040164 Eden Shopping Centre makes a generous revenue grant donation to help meet our annual running costs. We are most grateful not only for this financial support but also for all the other guidance and support given by their management team and staff; we would like to thank them for their continued support. We re-started fundraising events on a slightly smaller scale in 2021 and we raised £1,163 in total. We have received £508 from our supporters of The Buckinghamshire Lotto and £3,799 from donations in our collection boxes. Gift aid - we continue to record donations separately from our customers who have completed a gift aid declaration form. This enabled us to make a gift aid claim for the sum of £507 and GADS (Gift Aid Small Donations Scheme) for the financial year 20202021, this year’s claim was a lot less due to the Covid-19 pandemic. We would particularly like to thank our Management Committee led by our Chairperson Alan Switalski, for their support over the last year and to our Treasurer Sarah Fismistr for all her support and hard work managing our accounts. Claire McMackin Manager – High Wycombe Shopmobility Approved by the trustees on 21[st] June 2022 Registered Charity No: 1040164 TthIFw Tcai YE31Wth2 YE 3110312021 3.1 2.8n 3T.C89 2.157 ¥1.261 ty*Y•#&GIftA ?J17 2.517 260 425 92.03 506 46.726 24 75 2Jl P&*doty 7$ 336 J.03P SJ 7$ 9,675 b•loThTrnn•fv 126M4 iy 137,507 1.275 IJU.77 130.770 T+XIIA•MM M7ffj 152. 1ST ..7LTrJ6 202 a. HIGH WYCOMBE SHOPMOBILITY NOTES TO THE ACCOUNTS 202112022 STATEMENT OF ACCOUNT14G POLICES These been pryed undwtl* htslc¥K￿ cost conNpntr)n vhth itern Tecogniryed at st or tran￿￿￿ Ydluè unless OtherW￿e stated in Ihe felevanl note($l to these ac£ounts. finan¢K81 stalernents ha¥e been swepa￿ uThJer Iha histryral c05t O￿Venty0n and are in 8ccordanc8 th• Slat•n*nt of Rthxmrnended Practic•. kn￿n11n9 ¥n¢J Rep￿ing by chant￿ proparing th•ii ac¢ounts in accordarKe th? F￿aTre￿I Rwting S￿arlI 8Wicabkn In the UK and FlepublK of I￿￿nd IFRS 1021 wued on 16 July 2014 arKI ￿th the Chanth•s N£t 2011. The chanty consbtu*s a publK befiefrt enbty as definad by FRS 102. The chmi I￿9 1ok•n advantw of Ihe in th• SORP fty ¢h¥th• •PPfyryry FRS 102 upd•te Bullebn 1 not Io Pf•pwr• • Si*wnent ol Cath Ftrjvs. These are induded In Ihe Statemthit of FinwrKial A¢lwrfie• y￿n.. the charity ?nts"l*d k* th• r•soure•8", it * mrye likety Ihan not that th¢ trustees re￿ the monetary ￿thje can bè nw8ur•J sJffiaent r•fiabilty. Exwndrtur• in lh• S*Mnl on ba•M IndusNe ol VAT. Liabilrties are recc4Jnts8d whwe rt ty more lthety than not that th•r• ts a or Co￿tr￿￿"Ve oblvjation eommrtknq the charty to out r•Mur¢ts ar￿ th• •rYhxnt ol the obl4•tb)n can b• m•Mur•d wlth r••soMblts certainty. Fi Fixed 35sets used by the Charity have be•n ¢opitall8ed Irf v81u•d at rTKJr8 than t5￿) on th• 14srd ol their higt¢xKal cost. Fixèd ¥swl8 ar• d8prKthd 0￿r the Idlowing p￿d8'. Vehides 4 yearn orrte Equiwr*nt 4 year Comwters 3 bwrs HIGH WYCOMBE SHOPMoBL￿y STATUS High ￿Trbe SIwKJblity hAs t¢en 89 a chffj Ihrotydhr￿t thè whL4• ot this accoun￿9 ￿n0d. GRANT8 This yw HvJh Wycunbe ShO￿l￿bIlIty recaved a grant frcffl Wycombe District Cwncil for £6 CQJ. a Due io the PandemK. Shopmoljlty were also received t3.778 via the HMRC Coronawrus Joti Retenkn sche￿￿. COLLECTING BOXES Thffj itK¢)rno B rafiMd through boxey plKed in ￿ arothl H4h W>rryth. and volunteers Out￿ atMxrt ￿ H¥h t¥>xes a￿ ￿￿tied aro banked we8kty. FUND RAISING This rd*s to inc(ffte T￿e￿all as a resutt fAfun&rw *lvth"es. hi the yew to 31 Marth 2021 2022 2021 Tab￿ Tcy Sales EastertsummeflXm# Dr•* Fund Railing E¥•rts 1.595 n7 338 508 2.142 222 510 2.873 I)ONATIONS 2022 20 Unr88trthd'. 1.436 ,200 814 36.2 Eden M Hibb•rt A Waul B Finth hm•zM Smile R Fr••man F•mty ol Mrs B*¥e 10 230 38281 IIIFEREST & GIFT AID 2022 2021 Nat￿￿￿￿ Builthrg S GrfiA 45 2,073 2.157 PAID EIAPLOYEES Th18 y￿r La•t year S•larl•• and wag•• Soclal #•curlty costs 45.258 P•n•lon co•ts Id•fln•d ¢¢)ntrfbutlon p•n•lon pl•nl 823 Tot•1 •tsff ¢o•t• 47.641 Av•r•g• h￿d In th• y••r The parts of the charlty In whlch the employees work Th1• y•*r Numb•r La•t y￿1 Num￿1 Fundraising Charitable A¢ii¥ltles Go¥ernanc? Other Totsl V•hkkn• T¢i•l f Aw12021 45.8Lh) 1.275 -2.429 I?￿10 19 at Ji Pknch 2Q22 44A 11517 4¢181 3t1Aw12021 Chwge y¢w 2S.741 7,947 .2J78 32J61 8.039 4831 at31 IA¥ch 2022 34312 36380 Net V•lu•• al 31 Mwch 2022 at 31 2021 10.334 17.059 1.$73 11,907 17,0S9 10. FUN08 tr"ThJs. •KI equatès * a￿o￿nIal* ¢Th yewolnmning costs dthe Chwty. Op•ntftg Bthnee Aprti C1081ng Balanc• In¢¢n￿￿j ¢WroJ IAar¢h 2022 Restrthd DesKJnaled UnrestrKted- Gwral 70,0( 70.000 82,934 1SS,834 150,750 RELATED PARnES None olthe trustees have FfjKI any refflU￿K)n ty receNeil any other benefits from an enWb)yn￿n* with tsir¢hanty iya related enbty. (HARITY (OMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to th• tru•t•ttl M¢m￿r$ of Hr6H WV On I￿1)Unts for the year •nd•d 31/03/aoz Charlty no Ill any) l oL*olbL Set on p*g•s memt*r to In• w numbers o. addrtionÈl ShèÈt5. I report lo tru8t¢¢8 cffl my exAminalh)n of lh8 occounl8 of tho above chwity I'th8 Tn*'l for ts >*ar errtled Zl 03 2ozi Re$pon•lbllitiM and b••l• of report A8 ts thariws Iwstees. ycw are re5[￿'bL* for the weparat￿n of the accLKinl8 wi •cc¢Kd•rKe wth thè rnquir•m•nl8 01 Charit￿$ Act 2011 A¢t'i. I report in re¥*¢t of my exwnrthn of the Trust's *)))unls carried out uThJ•r section 145 of the 2011 Act and in Carrying out my examination, I follo**J 411 the 8pplt•bltr Dire#KTh 9iv•n by IM Ch•rty Commhslon ur#Jer section 14515)Ib} of A¢t. Indop•nd•nt charity'$ gyo#s irw*w exc•eded £250,thJO 8nd l am quaIrf￿d lo •x•mln•rf¥ Statement uThSertake bein I have comp*ted my examination. I c4yffirni that no material mattern have come to my atlenlion in corffjection *ith ￿ examin•ts'on {other Ihan that disck)8ed bth") whith gr4eJ me cawè to believè that in, any material the acccuitry I￿re ncrt k¢tl in acc¢x(lanc• wth seth'on 130 oft￿ CharitN?8 Ac*.. or th• accounls awd V•ith fecord8.' or the xcourts did ntl c￿nplY Mth the applicatle r&Juirements concemiNJ the fonn Content of accounts set OLrt in the Charities (Accounts and Rewtsl R¢gulabons 2iJ)8 otr*r than any requirement that the account8 gNe a Irue aTra fair, view which M not a matter consi(lered as part of an indepen(knt examinalion I have no cortems aTrJ have come no other matters in conne¢tion with the examinalion lo whKh attentpJn should ￿ drawn in ths report in 0￿r lo enatJ18 a proper ￿lerstar￿ling of the aeCQLtnt8 to te reached. ' Fle8se delele Ihe words n the brackets if they do not apply. /io/zo?z Nam•: Relevant professl¢)n•l qu•llfiutl¢nl•l or body ILAE IER Oct 2018 Ilf any): Addrov: piz Section B Disclosure Only complete rf the examiner needs lo highlight material rnatters of concern (see CC32. IrKleFendent examinati￿ of charity accounts.. dYection$ *xl gu•Jan¢e lor examiners). Glve here brlef details of any Items that the •xarnin•r wl•h•• to dl¥clos•. /VIA IER O¢t2018