2021-03-31-accounts - High Wycombe Shopmobility

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HIGH WYCOMBE Shopmobility

2 NEWLANDS MEADOW, EDEN, HIGH WYCOMBE, HP11 2BZ 01494 472277

Trustees' Annual Report Year ended 31 March 2021

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2021.

Legal and Administrative Information

Registered Charity Number: 1040164 Chairperson: Alan Switalski Vice Chairperson: Simon Dormer Treasurer: Sarah Fismistr Trustees: Kathy Dix, Joe Austin, David Griffin, Jane White, Jennie Le Fevre, Cllr Lesley Clarke OBE. Secretary: Vacant

Registered Office:

2 Newlands Meadow High Wycombe Buckinghamshire HP11 2BZ

Independent Examiner : Umair Manir ACA

Bankers: Lloyds

27-31 White Hart Street High Wycombe Buckinghamshire HP11 2HL

Structure, governance and management

High Wycombe Shopmobility is a registered charity who is governed by a constitution; the constitution was adopted 18-4-1994, amended 07-06-1999, amended 30-7-2001, amended 16-6-2015, amended 25-6-2020.

The Charity is managed by a board The Executive Committee which consist of not less than eight members and not more than twelve members, following the rules as set out in the constitution. They meet five times a year.

The Charity is run by the trustees who all act in an honorary capacity. A new trustee would receive copies of the previous years' Annual Report and Accounts and advised to read the Charity Commission’s leaflet 'The Essential Trustee: What you need to know'.

Reserves Policy

High Wycombe Shopmobility has a reserves policy which is reviewed at the quarterly management meetings, its wording is;-

We the Trustees of High Wycombe Shopmobility intend to keep in reserve the sum of £70,000 which equates to approximately one years running costs of the charity.

Registered Charity No: 1040164

This money is to enable financial liabilities to be met should there be a shortfall of income in any financial year. It may also be used to meet any unplanned expenditure or special projects as agreed by the Trustees.

The money will be used to meet the costs of closing the charity should it become necessary.

This policy will be reviewed quarterly at the scheduled meeting of the Trustees and amended as required.

Manager’s reports

The manager presents a quarterly report to the Executive Committees quarterly meetings and an Operation Report to their AGM and attends their meetings to discuss any concerns raised. The most recent report is below;-

Our Mission Statement – Shopmobility is an independent registered charity offering the free daily loan of mobility scooters, manual and powered wheelchairs to access High Wycombe Town Centre. We aim to promote independence and enhance daily living for anyone with limited mobility whether temporary or permanent. Our opening hours are Monday to Saturday 9.30am to 16.45pm and on Sundays and Bank Holidays 12.00 to 15.45pm.

High Wycombe Shopmobility opened in April 1994 and became an independent registered charity on 24[th] October 1994 and we celebrated our 25[th] Anniversary in June 2019.

The Management Committee meets five times a year and consists of a Chairperson, Vice Chairperson, Treasurer and Secretary and up to nine additional committee members; these are to include a representative of Eden Management, The Buckinghamshire Council and two members who use the service. Elections are held at the Shopmobility AGM in June/July.

A dedicated team of six part-time staff and twelve volunteers manage and run the service. They are vital to the success of the service and have all made important contributions to the service, we would like to thank them for all their hard work and support over the past year.

In our fleet of vehicles we currently have 22 scooters, 4 power chairs and 17 manual wheelchairs.

2020 has been the most difficult year for us since we opened; we closed for nearly 10 weeks from 24[th] March to 31[st] May 2020. We then re-opened on reduced hours for a month; we were just getting back to our usual customer numbers when the second lock down happened in December. This time, as an essential service, we remained open two mornings a week to enable our customers who rely on our service to undertake essential tasks in a safe and timely manner. We did not open fully until April 2021.

Although it was a difficult year our equipment was still providing a vital service enabling our customers to remain independent.

	2020	2019	2018	2017
Total usage	3001	6369	6283	5928
Average users per week	71.5	123	121	114
Total spend	£270,498	£660,801	£572,707	£544,060
Average spend	£91.45	£103.75	£91.15	£91.78
New members	140	334	343	371

We were successful with a few grants; one enabled us to purchase a card payment system which has been very important to us in the current Covid-19 pandemic and has reduced our cash handling considerably.

Registered Charity No: 1040164

We did not purchase and new equipment in the financial year 2020/21 and we will be looking to decrease the amount of vehicles in 2021/2022.

We received a small grant from The Buckinghamshire Council, for which we are grateful; this is subject to a Service Level Agreement, we have been awarded the same amount for 2021/2022.

Eden Shopping Centre makes a generous revenue grant donation to help meet our annual running costs. We are most grateful not only for this financial support but also for all the other guidance and support given by their management team and staff; we would like to thank them for their continued support.

We have not been able to hold any fundraising events due to the Covid-19 pandemic. We have received £509.50 from our supporters of The Buckinghamshire Lotto and £1,584.09 from donations in our collection boxes.

Gift aid - we continue to record donations separately from our customers who have completed a gift aid declaration form. This enabled us to make a gift aid claim and GADS (Gift Aid Small Donations Scheme) for the sum of £2,072.84 for the financial year 2020-2021, this year’s claim will be a lot less.

We would particularly like to thank our Management Committee led by our Chairperson Alan Switalski, for their support over the last year and to our Treasurer Sarah Fismistr for all her support and hard work managing our accounts.

Claire McMackin

Manager – High Wycombe Shopmobility

Approved by the trustees on 20[th] July 2021

Registered Charity No: 1040164

HIGH WYCOMBE SHOPMOBILITY

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

		Unrestricted	Restricted	Total Funds	Total Funds
Note		Funds	Funds	YIE 31/03/2021	Y/E 31/03/2020
		£	£	£	£
Income and Expenditure
Incoming Resources
Grants	3	45,440	827	46,267	8,549
Collecting Boxes	4	1,690		1,690	5,581
Fund Raising Activities	5	2,873		2,873	8,785
Donations	6	37,099		37,099	48,582
Interest & GiftAid	A	2,157		2,157	2,030
Hire Charges		1,528		1,528	2,870
Profit on Sale of Fixed Assets		425		425	1,835
Total Incoming Resources		91,212	827	92,039	78,232
Resources Expended
Co-ordinators’ & Assistants Salaries	8	46,726		46,726	46,930
Staff Expenses (mileage, phone, etc)		0		0	253
Volunteer Expenses		46		46	292
Training Expenses		75		75	225
Building Repairs, Maintenance & Cleaning		786		786	1,057
Equipment Purchase		222	827	1,049	796
Equipment Repairs & Maintenance		1,309		1,309	1,202
Printing Stationery Postage		0 36 0		0 36 0	0 256 0
Telephone		905		905	615
Insurance		1,808		1,808	1,733
WDC Rates		0		0	1,562
Publicity		75		75	130
Subscriptions		379		379	356
Provision for Depreciation		9,675		9,675	8,627
Loss on Sale of Fixed Assets				0	0
Total Resources Expended		62,043	827	62,869	64,036
Net Incoming/(Outgoing) Resources
before Transfers		29,169	0	29,169	14,196
Transfers		0	0	0	0
Purchase ofVehicles with Restricted Funds		0	0	0	0
Net Incoming/(Outgoing) Resources		29,169	0	29,169	14,196
for the Year
Balances broughtforward at 1 April 2020		123,764	2,900	126,664	112,468
Balancescarriedforwardat31March2021		152,934	2,900	155,834	126,664

The notes on pages ..3.. to ..6.. form part of these accounts

BALANCE SHEET AS AT 31 MARCH 2021

	Note	2021		2020
		£		£
Fixed Assets
Tangible Fixed Assets	9	17,059		24,330
Current Assets
Cash at Bank		138,775		99,929
Prepayments		0		2,405
Current Liabilities
Sundry Creditor
Net CurrentAssets		138,775		102,334
Total Assets less Current Liabilities		155,834		126,664
NetAssets		155,834		126,664
Funds
Unrestricted Restricted	10	152,934 2,900		123,764 2,900
		ER AS aMR 155,834	leah a ee	i ia bl 126,664
		0		0

The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of the surplus or deficit for the year then ended. In preparing these financial statements, the Trustees are required to select suitable accounting Policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

th Z In: Approved by the Board of Trustees on 2D. Judy 20x! and signed on its behalf1 Py {BOF Chairman

The notes on pages ..3.. to ..6.. form part of these accounts

HIGH WYCOMBE SHOPMOBILITY

NOTES TO THE ACCOUNTS

2020/2021

1. STATEMENT OF ACCOUNTING POLICIES

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared under the historical cost convention and are in accordance the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of lreland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 update Bulletin 1 not to prepare a Statement of Cash Flows.

Recognition of incoming resources

These are included in the Statement of Financial Activities when:

3 the charity becomes entitled to the resources; : it is more likely than not that the trustees will receive the resources; : the monetary value can be measured with sufficient reliability.

Expenditure

Expenditure is included in the Statement of Financial Activities on an accruals basis inclusive of VAT.

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Fixed Assets

Fixed assets used by the Charity have been capitalised (if valued at more than £500) on the basis of their historical cost. Fixed assets are depreciated over the following periods: Vehicles 4 years Office Equipment 4 years Computers 3 years

2. HIGH WYCOMBE SHOPMOBILITY STATUS

High Wycombe Shopmobility has been operating as a charity throughout the whole of this accounting period.

3. GRANTS

This year High Wycombe Shopmobility received a grant from Wycombe District Council for £6,000, a Buckinghamshire Council Covid-19 Business Grant of £25,000, and a Heart of Bucks grant for £850. Due to the Pandemic, Shopmobility were also received £14,417 via the HMRC Coronavirus Job Retention Scheme.

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COLLECTING BOXES

This income is raised through collecting boxes placed in and around High Wycombe, and by volunteers when out and about in High Wycombe. The boxes are emptied and banked weekly.

FUND RAISING

This relates to income received as a result of fund-raising activities. In the year to 31 March 2021 money was raised from the following activities:

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|||||| |---|---|---|---|---| |Unrestricted:| |2021|2020| |£|£| |Table|Top|Sales|2,142|1,935| |Easter/Summer/Xmas|Draw|222|2,441| |Fund|Raising|Events|-|2,857| |Wycombe|Lotto|510|1,552| |2,873|8,785|