TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL (REGISTERED CHARITY NO: 1039997)
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30" JUNE 2025
INDEX
Page
==> picture [178 x 70] intentionally omitted <==
----- Start of picture text -----
||||||
|---|---|---|---|---|
|1/2|Trustees|Report|
|3|Independent|Examiners|Report|
|4|Statement|of|Financial|Activities|
|5|Balance|Sheet|
----- End of picture text -----
==> picture [278 x 71] intentionally omitted <==
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|6/11|Notes|to|the|Accounts|
|The|following|pages|do|not form|part of the statutory|accounts|
|12|Income|and|Expenditure|Account — General|(Detailed)|
|13|Income|and|Expenditure|Account —|Restricted|Funds|
----- End of picture text -----
1
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL CONSTITUTIONAL AND STATUTORY INFORMATION AND REPORT OF THE TRUSTEES
The trustees present their report and accounts for the year ended 30 June 2025.
Governing instrument
The Torbay and South West of England Festival was established in 1941 and is registered with the Charity Commission for England and Wales - number 1039997.
The charity's objects and regulations are regulated by the constitution dated 1941 as agreed by the then trustees (as amended by the 1993 Annual General Meeting, the 1994 Extraordinary General Meeting, and the 2002 and 2009 Annual General Meetings), and is constituted as an unincorporated association.
Recruitment and appointment of trustees
The trustees are eligible to appoint additional trustees under the terms of the constitution.
Introduction and training of trustees
New trustees are selected on the basis of the skills that they have to complement the existing committee. They meet with existing trustees and key volunteers to ensure that they feel comfortable with the organisation and are happy to become part of the team. Information packs are provided to new trustees giving details of their responsibilities under the Charities Act and background to the charity.
Objects of the charity, principal activities and organisation of work
The object of the charity and its principal activity continues to be to advance the education of the public in the Arts, and in particular Music, Speech, Drama, and Dance, in all their branches.
The charity is organised so that the trustees meet regularly to manage its affairs.
Summary of the main activities undertaken for the public benefit in relation to these objects
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
The focus of our activities remains the staging of an annual festival, in which every performance is professionally assessed and marked. This benefits the children, young people and adults by their participation in cultural activity, adding to their education in the arts, developing their self-confidence and increasing their social skills.
We welcome all children, young people and adults regardless of personal background, faith, gender or personal circumstances and we believe this philosophy of openness to all enriches everyone through the sharing of the talents, skills, aptitudes and life experiences of our children and young people aged from three to 18 and adults and volunteers.
Achievements this year and financial position
The Festival enjoyed another successful year in 2025.
As a responsible charity, we keep abreast of changes in legislation, child licensing, safeguarding and data protection, etc. We believe this is best achieved by maintaining close links with the British and International Federation of Festivals, particularly via its annual conference and biannual regional meetings, at which we share new ideas and best practice.
The financial result this year shows a marked improvement on the previous year. This follows a careful assessment of our finances and prudent action to return the Festival to a positive financial result. Our reserves remain buoyant and the Festival remains on a sound financial footing.
2
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
CONSTITUTIONAL AND STATUTORY INFORMATION AND REPORT OF THE TRUSTEES (cont’d)
| Principal | address |
|---|---|
| The principal address ofthe charity is: | |
| Torbay and SouthWest of England Festival | |
| 6 Thorne Park Road | |
| Torquay | |
| Devon | |
| TQ2 6RX | |
| Bankers | |
| The principal bankers ofthe charity are: | |
| HSBC Plc | |
| 7 Palace Avenue | |
| Paignton | |
| TQ33ED |
| Trustees | |
|---|---|
| The members | ofthe Executive Committee/Trustees ofthe Festival during the yearended 30 June 2025 were: |
| Jennifer Bald | |
| Mary Kathryn Bestwick | |
| Christopher Blurton | |
| Carolyne Clark | |
| Kenneth Dowell | |
| Linda Lear (Chair) | |
| Dianne Martin | |
| Catherine Serjeant | |
| KarenWalker |
The members of the Executive Committee (Trustees) are elected each year at the Annual General Meeting. Mrs Linda Lear chairs the Executive Committee.
Reserves policy
The total reserves held at year end are £45,522 (2024: £38,047). It is the policy of the trustees to maintain unrestricted funds to not more than the running costs of the charity for a two-year period and to transfer any surplus over and above this level to the designated funds.
Investment policy
In accordance with the constitution, the trustees have the power to invest in such investments as they see fit.
Grant-making policy Education grants
Education grants The trustees have agreed to provide small grants to competitors who have been placed in specialist training, in order to purchase essential items for their training. Junior teaching grants The trustees have agreed to provide grants for state schools for year 6 or below towards specialist teaching in the performing arts for the ensuing term, on condition that the school is situated in Devon and has a history of entering the festival.
Approved by the Trustees on 13 October 2025
Mrs L Dear Chairman, Executive Committee
:
3
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
| report to the charity trustees on my examination of the accounts of the charity for the year ended 30 June 2025 which are set out on pages4 to 9.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr M Young FCA Peplows Limited Moorgate House King Street NEWTON ABBOT DEVON TQi2 2LG—
Date: 13 October 2025
4
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30" JUNE 2025
==> picture [506 x 384] intentionally omitted <==
----- Start of picture text -----
|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|2025|2024|
|Unrestricted|Restricted|Unrestricted|Restricted|
|Notes|Fund|Fund|Total|Fund|Fund|Total|
|;|£|£|£|£|£|£|
|INCOME|
|Donations|-|5,000|5,000|-|-|-|
|Charitable|Activities|
|Admissions|27,652|‘=|27,652|25,580|=|25,580.|
|Entry|Fees|20,859|-|20,859|20,847|-|20,847|
|Sale|of Programmes|1,757|-|1,757|1,634|-|1,634|
|Advertising|in|Programmes|800|-|800|400|-|400|
|Sale|of Medals and|Lanyards|4,942|-|4,942|4,294|-|4,294|
|56,010|-|56,010|52,755|-|52,755|
|Investment|Income|493|-|493|276|-|276|
|Total|56,503|5,000|61,503|53,031|-|53,031|
|EXPENDITURE|
|Charitable|Activities|3|48,287|600|48,887|53,439|600|54,039|
|Other Costs|4|5,141|-|5,141|4,482|-|4,482|
|Total|53,428|600|54,028|57,921|600|58,521|
|Net Income/(Expenditure)|before Transfers|3,075|4,400|7,475|(4,890)|(600)|(5,490)|
|Transfer|between|Funds|:|cf|s|=|=|=|
|Net Movement|in|Funds|3,075|4,400|7,475|(4,890)|(600)|(5,490)|
|Total|Funds|brought forward|at|1st July|2024|27,847|10,200|38,047|32,737|10,800|43,537|
|Total|Funds|carried forward|at 30th June 2025|30,922|14,600|45,522|27,847|10,200|38,047|
----- End of picture text -----
5
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
BALANCE SHEET
FOR THE YEAR ENDED 30" JUNE 2025
| Notes | 2025 | 2025 | 2024 | 2024 | |
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| CurrentAssets | |||||
| Stock | 5 | 8,100 | 5,250 | ||
| Debtors & Prepayments | 6 | - | 84 | ||
| Cash | 41,410 | 38,483 | |||
| TOTALCURRENTASSETS | 49,510 | 43,817 | |||
| Liabilities: Amounts falling duewith oneyear | |||||
| Creditors and Accrued Charges | 7 | 3,988 | 5,770 | ||
| Net Current Assets | 45,522 | 38,047 | |||
| Net Assets | 45,522 | 38,047 | |||
| THE FUNDS OF THE CHARITY | |||||
| Unrestricted Income Funds | |||||
| General Fund | 12 | 30,922 | 27,847 | ||
| Restricted Income Funds | |||||
| Karen Collings Fund | 9 | 9,600 | 10,200 | ||
| Graham Collings Fund | 9 | 5,000 | - | ||
| 14,600 | 10,200 | ||||
| 45,522 | 38,047 |
Approved by the Board of Trustees and authorised for issue on 13 October 2025 and signed on its behalf by
==> picture [335 x 45] intentionally omitted <==
----- Start of picture text -----
MR C BLURTON......OGL re CHAIRMAN
----- End of picture text -----
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30") JUNE 2025
-
General Information Torbay and South West of England Festival is a charity registered with the Charity Commission in England and Wales (Registration number 1039997). It is governed by a constitution and managed by the trustees. The address of the registered office is given in the charity information on page 2 of these financial statements. The objects of the charity and its principal activities continues to be to advance the education of the public in the arts, and in particular music, speech, drama and dance in all their branches.
-
Accounting Policies
a) Basis of Accounting The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reperting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 — issued in October 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), and the Charities Act 2011.
The accounts are prepared in Sterling and rounded to the nearest £.
Torbay and South West of England Festival meets the definition of a Public Benefit Charity under FRS102 The Committee believes that the Charity has sufficient resources to continue for the foreseeable future and hence the financial statements have been prepared on a going concern basis.
b) Income Recognition Alllegallyincomingentitledresourcesto the incomeare includedafter any in theperformance Statementconditio of Fina n cials have Activitiesbeen met, (SoFA)the amoun when t hecan charitybe is measured reliably and it is probable that the income will be received.
- c) Donations and Voluntary Income Donations and voluntary income are accounted for gross when received.
d) Grants Payable
Grants payable are accounted for when the Charity is committed to paying them.
e) Allocation of Costs Costs are allocated between direct charitable and other expenditure according to the nature of the cost. Where items involve more than one category they are apportioned between the categories according to the nature of the cost. Costs include any irrecoverable VAT.
- f) Investment Income This and any associated tax credits are included in the accounts when receivable.
g) Fund Accounting
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purpose and are available as general funds. Restricted funds are to be used for the specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management costs.
h) Stocks Stocks are valued at the lower of cost and net realisable value on a FIFO basis.
- i) Debtors and Creditors Receivable/Payable Within One Year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
7
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 304 JUNE 2025 (Cont'd)
j) Donated Services The Charity benefits greatly from the involvement and enthusiastic support of its many volunteers. In accordance with the Charity SORP the economic contribution of general volunteers is not measured in the accounts.
k) Financial Instruments
The Charity holds the following financial instruments: e Short term trade and other debtors and creditors; and e Cash and bank balances.
All financial instruments are classified as basic. The Charity has chosen to apply the recognition and measurement principles in FRS102.
Financial instruments are recognised when the Charity becomes party to the contractual provisions of the instrument and derecognised when in the case of assets, the contractual rights to. cash flows from the assets expire or substantially all the risks and rewards of ownership are transferred to another party, or in the case of liabilities, when the Charity’s obligations are discharged, expire or are cancelled.
Basic financial assets comprise short term trade and other debtors and cash and bank balances. Basic financial liabilities comprise short term trade and other creditors and bank loans.
Such instruments are initially measured at transaction price, including transaction costs, and are subsequently carried at the undiscounted amount of the cash or other consideration expected to be paid or received, after taking account of impairment adjustments.
- Charitable Activities
| Charitable Activities | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Fund | Fund | 2025 | 2024 | |
| £ | £ | £ | £ | |
| Grants: Grants paid to Individuals & Institutions | 1,740 | 600 | 2,340 | 5,936 |
| Adjudicators’ Fees and Expenses | 8,295 | - | 8,295 | 8,925 |
| Accompanist Fees | 75 | > | 75 | 180 |
| Printing, Stationery& Postage | 2,862 | - | 2,862 | 3,885 |
| Hire ofTheatreand Pianos | 26,824 | - | 26,824 | 25,878 |
| Medals, Cupsand Lanyards | 3,332 | - | 3,332 | 2,260 |
| Catering | 2,964 | - | 2,964 | 3,557 |
| PayPal & Card ReaderCharges | 579 | - | 579 | 636 |
| Travel and Subsistence | ‘521 | - | 521 | 208 |
| AGM and Meeting Expenses | 180 | - | 180 | 220 |
| Donations | 50 | - | 50 | 400 |
| Miscellaneous | 865 | - | 865 | 1,954 |
| 48,287 | 600 | 48,887 | 54,039 | |
| OtherCosts | ||||
| Unrestricted | Restricted | Total | Total | |
| Fund | Fund | 2025 | 2024 | |
| £ | £ | £ | £ | |
| Federation and Conference Expenses | 1,488 | - | 1,488 | 1,615 |
| Accountancy Fees forIndependent Examination | 1,128 | - | 1,128 | 1,094 |
| Insurance | 420 | - | 420 | 350 |
| Federation Subscription& Copyright Fees | 521 | - | 521 | 464 |
| Account Charges | 68 | - | 68 | 71 |
| Website Development& Maintenance | 1,516 | - | 1,516 | 888 |
| 5,141 | - | 5,141 | 4,482 |
Other Costs
8
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30° JUNE 2025 (Cont'd)
| 5. | Stock | 2025 | 2024 |
|---|---|---|---|
| £ | £ | ||
| Stocks ofMedals, Lanyards& Labels | 8,100 | 5,250 | |
| 6. | Debtors | 2025 | 2024 |
| £ | £ | ||
| Other Debtors | —— | ___84 | |
| 7. | Creditors: amounts fallingduewithin one year | 2025 | 2024 |
| £ | £ | ||
| Other Creditors Accruals |
2,860 1.128 |
4,696 1,074 |
|
| 3,988 | 5.770 |
8. Trustees’ and key management personnel remuneration and expenses
No trustee or connected person received any remuneration either directly or indirectly. A total of £2,118 (2024: £1,965) for festival expenditure was reimbursed to seven trustees during the year. At the balance sheet date £0 (2024: £189) was due to Trustees for reimbursement of festival expenditure and included within Creditors.
The Charity does not have any employees.
9
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
NOTES TO THE ACCOUNTS.
FOR THE YEAR ENDED 30°4 JUNE 2025 (Cont'd)
9. Grants payable
| Balanceat | Income | GrantsPaid | Transferbetween | Balance at | |
|---|---|---|---|---|---|
| Restricted | 30/06/24. | Funds | 30/06/25 | ||
| Karen Collings Fund | 10,200 | - | (600) | - | 9,600 |
| Graham CollingsFund | - | 5,000 | - | - | 5,000 |
| Total | 10,200 | 5,000 | (600) | - | 14,600 |
Unrestricted Funds
Total grants of £1,740 were made from unrestricted funds.
Purpose of Grants
The purpose of the grants made from unrestricted funds are two-fold:
-
a) Education Grants — to make small grants to help with the costs of training for performers who have obtained a place ai a principal school of music, drama or stage dance.
-
b) Junior Teaching Grants — grants made to state primary schools for Year 6 and below towards specialist teaching in the performing arts.
The purpose of the Karen Collings Fund is to provide annual small grants for performers embarking on dance training within vocational schools.
The proposal for the Graham Collings Fund is to organise Dance Masterclasses, in which training will be offered in classical dance and/or musical theatre over a two-day period.
==> picture [154 x 22] intentionally omitted <==
----- Start of picture text -----
Total grants payable: Institutions
Individuals
----- End of picture text -----
==> picture [98 x 60] intentionally omitted <==
----- Start of picture text -----
2025 2024
£ £
1,740 5,336
600 600
2,340 5,936
----- End of picture text -----
- Charitable Activities The Charity had only one principal activity.
11. Support Costs
| Support CostsCosts | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| Federation & Conference Expenses | 1,488 | 1,615 |
| Governance Costs—Independent Examination | 1,128 | 1,094 |
| Insurance | 420 | 350 |
| Subscriptions | 521 | 464 |
| AccountCharges | 68 | 73, |
| Miscellaneous | 1,696 | 1,108 |
| 5,321 | 4,702 |
10
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
NOTES TO THE ACCOUNTS.
FOR THE YEAR ENDED 30" JUNE 2025 (Cont'd)
12. Funds Analysis
==> picture [500 x 360] intentionally omitted <==
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Balance at|Income|Expenditure|Transfers|Gains /|Balance|at|
|01/07/2024|(Losses)|30/06/2025|
|UNRESTRICTED FUNDS|£|£|£|£|£|£|
|General Fund|27,847|56,503|(53,428)|-|-|30,922|
|TOTAL UNRESTRICTED FUNDS|27,847|56,503|(53,428)|-|-|30,922|
|RESTRICTED FUNDS|
|Karen Collings Fund|10,200|-|(600)|-|-|9,600|
|Graham|Collings Fund|-|5,000|-|-|-|5,000|
|TOTAL RESTRICTED FUNDS|10,200|5,000|(600)|-|-|14,600|
|TOTAL FUNDS|38,047|61,503|(54,028)|-|-|45,522|
|Balance at|Income|Expenditure|Transfers|Gains /|Balance|at|
|01/07/2023|(Losses)|30/06/2024|
|UNRESTRICTED FUNDS|£|£|£|£|£|£|
|General Fund|32,737|53,031|(57,921)|-|-|27,847|
|TOTAL UNRESTRICTED FUNDS|32,737|53,031|(57,921)|-|-|27,847|
|RESTRICTED FUNDS|
|Karen Collings Fund|10,800|-|(600)|-|-|10,200|
|Graham|Collings|Fund|-|-|-|-|-|0|
|TOTAL RESTRICTED FUNDS|10,800|-|(600)|-|-|10,200|
|TOTAL FUNDS|43,537|53,031|(58,521)|-|-|38,047|
----- End of picture text -----
Fund descriptions
Unrestricted funds
These are the general funds raised by the charity for use in pursuance of the charities objectives.
Restricted funds
Karen Collings — Donation of £12,000 received in 2022 to be used as a yearly education fund for students of the Further Dance Training
Graham Collings — Donation of £5,000 received in 2025, to be used for a proposed two days of masterclasses in classical dance and/or musical theatre.
11
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
NOTES TO THE ACCOUNTS.
FOR THE YEAR ENDED 30™ JUNE 2025 (Cont’d)
13. Summary of Net Assets by Funds
==> picture [85 x 22] intentionally omitted <==
----- Start of picture text -----
|||
|---|---|
|Net|Current Assets|
|Net Assets|
----- End of picture text -----
==> picture [207 x 57] intentionally omitted <==
----- Start of picture text -----
||||
|---|---|---|
|Unrestricted|Restricted|
|Fund|Fund|Total|
|£|£|£|
|30,922|14,600|45,522|
|30,922|14,600|45,522|
----- End of picture text -----
All support costs are met from unrestricted funds.
14. Related Party Transactions and Ultimate Controlling Party
The Charity has no ultimate controlling party.
There have been no related party transactions, other than those relating to Trustee expense reimbursements.
12
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
GENERAL (DETAILED) INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 3074 JUNE 2025
==> picture [481 x 519] intentionally omitted <==
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|2025|2024|
|£|£|£|£|
|INCOME|
|Donations|-|
|Admissions:|Dance,|Music and|Drama|27,652|25,580|
|Entry|Fees:|Dance|14,335|13,774|
|Music|4,199|4,924|
|Drama|2,325|48,511|2,149|46 427|
|Sales|of Programmes|1,757|1,634|
|Advertising|in|Programmes|800|400|
|Sale|of Medals|and|Lanyards|4,942|4,294|
|Deposit &|Building|Society|Interest|493|276|
|56,503|53,031|
|Less|Expenses|
|Grants|1,740|5,336|
|Adjudicators’|Fees,|Travel|&|Accommodation|8,295|8,925|
|Accompanists|75|180|
|Federation|and|Conference|Expenses|1,488|1,615|
|Printing|and|Stationery|2,862|3,885|
|Accountancy|1,128|1,094|
|Hire|of Theatre|and|Pianos|26,824|25,878|
|Medals,|Cups and|Lanyards|3,332|2,260|
|Catering|2,964|3,557|
|Insurance|420|350|
|Federation|Subscription|and|Copyright|Fees|521|464|
|Miscellaneous|1,045|2,174|
|Website|1,516|888|
|Travel|and|Subsistence|521|208|
|Account|and|Card|Reader|Charges|647|707|
|Donation|50|53,428|400|57,921|
|(DEFICIT) OF INCOME OVER EXPENDITURE|3,075|(4,890)|
----- End of picture text -----
This page does not form part of the statutory accounts
13
|
TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL
RESTRICTED FUNDS INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30" JUNE 2025
==> picture [463 x 310] intentionally omitted <==
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2025|2024|
|£|£|
|KAREN|COLLINGS|FUND|
|INCOME|
|Income|received|During|Year|-|-|
|LESS:|EXPENSES|
|Grants|600|600|
|(DEFICIT) OF INCOME OVER EXPENDITURE|(600)|__(600)|
|GRAHAM|COLLINGS|FUND|
|INCOME|5,000|-|
|LESS:|EXPENSES|
|Grants|-|-|
|SURPLUS|OF|EXPENDITURE|OVER INCOME|5,000|:|
|TOTAL SURPLUS/(DEFICIT)|RESTRICTED|FUNDS|4,400|(600)|
----- End of picture text -----
This page does not form part of the statutory accounts