Pangbourne Valley Playgroup Trustees’ Annual Report June 2021
Reference and Administration Details
Pangbourne Valley Playgroup (PVPG)
Kennedy Drive, Pangbourne, Berkshire RG8 7LB Tel: 0118 984 1661 enquiries@pvpg.org.uk
Registered Charity number: 1039967
Charity trustees responsible for managing PVPG during and since the end of the financial year.
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Rebecca Farr Chairperson – appointed 22/03/2022
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• Maebh Booth Treasurer • Carly Jackson Secretary • Olwen Grant Fundraising Officer – Appointed 11/11/2021 • Rachel Dwyer General Committee Member - Appointed 11/11/2021 • Jenny Kok General Committee Member - Appointed 11/11/2021 • Rebecca Durham General Committee Member - Appointed 11/11/2021 • Francesca Downey General Committee Member - Appointed 11/11/2021 • Kate Skelhorn Resigned - 11/11/2021 • Carrie-Anne Gadsby Resigned 22/03/2022
Senior Staff member : Emma Carney (Acting Manager)
Other information Ofsted Registration 110733 Data Protection PZ933890X
Pre-school Learning Alliance (Membership No 7224) The Fitzpatrick Building T. 020 7697 2500 188 York Way F. 020 7700 0319 London N7 9AD E. Info@pre-school.org.uk
Structure Governance and Management
The playgroup is “owned” by the families that use it. There are usually around 40 to 50 family members – the parents or guardians of all children who attend PVPG, however enrollments have been in decline, and we have been heavily impacted by COVID-19. As of June 2022, there has been a fantastic turnaround, and we are now at 39 families on the books, most of whom will continue with us next year, and a number of families due to join us in September. PVPG’s constitution is a standard Pre-school Learning Alliance pre-school constitution.
PVPG is run on a day-to-day basis by a team of staff including the Manager. Whilst the Manager is directly responsible for organising the staff, the PVPG Committee is in fact the employer for staff. Responsibilities for wages, job profiles and contracts fall to the committee.
The Management Committee members and senior staff undertake the recruitment of the staff jointly.
Committee members act as trustees for the charity and are appointed annually at the Annual General Meeting held each Autumn term. The AGM this year was held on November 11[th] 2021. The majority of the committee are parent volunteers.
PVPG operates in a purpose-built building in the grounds of Pangbourne Primary schools.
Objectives and Activities
Our objective continues to be to enhance the development and education of children under statutory school age. We have always aimed to offer local children aged 2 to 5 the chance to play, learn and develop through a wide range of activities and social experiences in a safe and happy environment.
During term time PVPG provides sessions from 9am until 3.15pm Monday to Friday. This was an extension to previous hours and was trialed from September 2021 and has proven to be extremely successful. The sessions are funded by a combination of government grants and parent’s fees.
Achievements and Performance
Staffing
Our new manager Zoe Poulton arrived in May 2021. By September 2021 our numbers had increased and we brought on a few more members of staff, and were also able to hire an apprentice who we are using as an extra pair of hands when needed.
In November, Zoe Poulton left and Emma Carney stepped back into the Acting Manager role, with Rachel Dwyer and Evelise Fernandez supporting as Acting Deputy Managers.
As of June 2022 we are currently recruiting for a new manager, and a level 3 position, and again looking at apprentice roles to enhance our team.
Our practice is constantly evolving in line with best practice and to reflect the children attending at any particular time. The playgroup continues to operate within the staff/children ratios as set down by Ofsted.
Regular parent/staff meetings continue as previously and offer an excellent chance for parents to be involved in their child’s early years care and development.
Financial Review Including Fundraising – see annual accounts
In the year from 1 September 2020 to 31 August 2021, the playgroup made a profit of £13,653 compared with a profit of £200 in 2020/2021.
We furloughed several staff during the first lockdown in March 2020, and had it not been for this income from the government we would have had to shut permanently. In September 2021 West Berks based funding on previous years attendance, which was a lifeline to keep us running as at that point we had only 7 children on the books and were only able to run a reduce session offering.
The committee and staff worked extremely hard to mitigate against the circumstances dealt by covid. A number of families who wished to attend, were not able, due to the government advice on attending multiple settings. As we are wrap around care for the pre-reception year, we were heavily impacted by this. A number of staff went on flexi- furlough from September, as we continued to react to lockdowns and closures. By April 2021 we had stabilized, and removed ourselves from the furlough scheme. In total we received furlough payments from the government of £ 4,020 during the financial year.
We ended the financial year with 22 children on the books. We spent the summer recruiting children, re-working the sessions we offer, and as of end of June 2022, we now have 39 children on the books, and are open 9-3.15pm every day.
Fees and Grant Income
Income from both fees and grants totalled £59,247 an increase from £56,117 in 2019/2020, but a decline from £68,652 in 2018/2019 and £83,096 in 2017/2018. The fall in fees and entitlement funding from West Berks was directly linked to the reduction in numbers of children attending due to COVID.
A significant portion of our income was specific grants to endure and recover from COVID namely the Early Years Sustainability Grant of £5,802 from West Berkshire and Restricted Corona Grant of £5,804. We also received £2,000 from Pangbourne Council. In addition we raised significant funds in fundraising, more than 5 times our usual amount.
Towards the middle of the year as we started to stabilize, the committee recognized that to ensure the viability of the setting in the long term, the outdoor space needs an overhaul adding in sensory areas for the increasing number of children arriving with SEND needs. The latter part of the year was geared towards fundraising for this, with quotes of £45,000 plus VAT as a likely target. As part of this fundraising effort we received £335 Grants from the Co-Op, £3,000 from the Peter Baker Grant.
A significant number of children attending this year were 2 year olds, and were paying the new fee of £5.80. Our morning sessions they attend we altered to be a 3 hours session resulting in a higher minimum spend for these children.
Fundraising Report
Fundraising in 2020/2021 raised a total of £6,932 which was much higher than previous years. The concentrated effort for our outdoor garden project attracted a huge amount of support from the village. Our fundraising events changed to react to covid, and instead of the usual fete we had a very successful Scarecrow Trail which was a much-needed distraction for the village during lockdown.
The committee recognises that as our income has declined, and costs have increased fundraising becomes ever more important for the charity and are being actively addressed by using new initiatives to raise much needed money for the charity.
The main fundraising events were:
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Scarecrow Trail - £1,000
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Donated goods from the village – sold at a village sale, car boot sales, on Ebay etc. £1,921
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West Berkshire Lottery – £262
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Fund matching on the good exchange of which £2,352 was paid out in this financial year.
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PANGBOURNE VALLEY PLAYGROUP
Charity Registered Number - 1039967
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST AUGUST 2021
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PANGBOURNE VALLEY PLAYGROUP
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2021
INDEX
| Page | |
|---|---|
| 3 | Statement of Financial Activities |
| 4 | Balance Sheet |
| 5 | Independent Examiners' Report |
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PANGBOURNE VALLEY PLAYGROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2021
| Income Fees Grants Specific grants CJRS grant Donations Net fundraising Bank interest Other income Expenditure Wages and NIC Training Staff uniforms Membership and registrations Milk and food Business rates & water Lighting and heating Cleaning Insurance Admin costs Sundry expenses Repairs and maintenance IT costs Equipment, toys and consumables Printing, postage and stationery Telephone and internet Advertising Building and garden depreciation Net (Loss) / Profit |
£ £ 14,454 18,929 15,721 4,020 302 5,711 - 110 59,247 39,360 450 450 171 - 297 366 507 1,553 393 176 339 221 529 63 755 (36) (45,594) 13,653 2021 |
£ £ 19,260 30,823 - - 52 1,126 27 4,889 56,177 48,212 209 150 476 117 214 743 703 1,567 112 368 1,134 139 184 88 816 169 576 (55,977) 200 2020 |
£ £ 19,260 30,823 - - 52 1,126 27 4,889 56,177 48,212 209 150 476 117 214 743 703 1,567 112 368 1,134 139 184 88 816 169 576 (55,977) 200 2020 |
|---|---|---|---|
| 56,177 (55,977) |
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| 200 |
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PANGBOURNE VALLEY PLAYGROUP
BALANCE SHEET AS AT 31ST AUGUST 2021
| Tangible fixed assets Building at cost Accumulated depreciation Garden area and equipment at cost Accumulated depreciation Toys and equipment at cost Accumulated depreciation Current assets Debtors Bank Building society Petty cash Current liabilities Creditors Accruals - wages Net current assets Net assets Reserves Unrestricted general fund brought forward Surplus/(Deficit) for the year Building re-instatement |
£ £ 42,000 (42,000) - 13,920 (13,920) - 3,807 (3,807) - - 2,324 63,746 - 46 66,116 4,240 3,923 8,163 57,953 57,953 42,750 13,653 56,403 1,550 57,953 2020 |
£ £ 42,000 (42,000) - 13,920 (13,920) - 3,807 (3,807) - - 5,199 19,867 26,346 12 51,424 120 7,004 7,124 44,300 44,300 42,550 200 42,750 1,550 44,300 2020 |
£ £ 42,000 (42,000) - 13,920 (13,920) - 3,807 (3,807) - - 5,199 19,867 26,346 12 51,424 120 7,004 7,124 44,300 44,300 42,550 200 42,750 1,550 44,300 2020 |
|---|---|---|---|
| - 13,920 (13,920) |
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| - 3,807 (3,807) |
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| - - |
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| 44,300 | |||
| 66,116 | 51,424 | ||
| 4,240 3,923 |
120 7,004 |
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| 8,163 | 7,124 | ||
| 44,300 | |||
| 42,550 200 |
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| 42,750 1,550 |
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| 44,300 |
Note 1 Building and garden depreciated over the remaining term of the lease. Note 2 Toys and equipment depreciated at 25%.
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| Onaccountsfortheyear | 31August2021 | Charityno | 1039967 |
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