2023-06-30-accounts

THE ROYAL ANGLIAN REGIMENT MUSEUM

(REGISTERED CHARITY NUMBER 1039930)

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR 1 JULY 2022 TO 30 JUNE 2023

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TRUSTEES' REPORT FOR THE YEAR 1 JULY 2022 TO 30 JUNE 2023

REPORTING STANDARD

1. In preparing their annual report and accounts for the year 1 July 2022 - 30 June 2023 the Trustees of the Royal Anglian Regiment Museum have generally followed the principles set out in the Charity Commission's 'Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard 102 (Charities' SORP (FRS 102) Second Edition)', even though the level of income received by the Charity is well below that where adherence to the SORP becomes compulsory.

OVERVIEW

1. The year saw the IWM Duxford and the Royal Anglian Regiment Museum fully recover from the effects of the Coronavirus pandemic and return to pre-pandemic operating norms and normal opening hours.

2. Unrestricted by Coronavirus measures the museum staff, trustees and volunteers were able to resume those lines of effort which had been paused during the pandemic. This included work to update the gallery and to rationalise the museum archives.

3. The IWM Land Warfare Hall is which the Royal Anglian Regiment Museum is located is due to close in June 2025. The IWM has offered the museum a new location in the Airspace Hall from 2028 on a 25 year lease. Separate storage and office space has also been offered. The Trustees intend to use the interim period following the closure of the Land Warfare Hall to fundraise and plan the new museum space.

STRUCTURE, GOVERNANCE AND MANAGEMENT

1. Governing Document . The Royal Anglian Regiment Museum is an unincorporated registered charity, Registration Number 1039930, the governing document of which is a Charity Commission Scheme dated 18 August 1998 as amended by a resolution dated 19 September 2013 as amended by a resolution dated 11 March 2015.

6. Trustees .

a. Trustees who served during the year were:

Lieutenant Colonel P G R Horrell TD DL Co-opted Trustee (Chairman) Colonel N H Kelsey OBE TD Co-opted Trustee Lieutenant Colonel A C E Marinos Co-opted Trustee Lieutenant Colonel A Powell MBE Co-opted Trustee Major T Dormer TD Co-opted Trustee Lieutenant Colonel A D W McArdle OBE TD Co-opted Trustee (From 20 Sept 22) Major S Card Co-opted Trustee (From 21 Mar 23) Captain P R Randall Co-opted Trustee Mr J M H Naylor Co-opted Trustee Lieutenant Colonel R C J Goodin OBE Ex Officio Trustee Major M L Peters Ex Officio Trustee (Secretary)

b. Co-opted Trustees serve for a period of 4 years but may be reappointed for further periods of 4 years. The power to appoint or reappoint Co-opted Trustees is vested in the Trustees for the time being. New Trustees are given individual briefings on the arrangements for the running of the Charity as required.

c. During the course of the reporting year Lt Col A D W McArdle OBE TD was appointed a Trustee on 20 September 2022 and Maj S Card was appointed a Trustee on 21 March 2023.

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d. Since the end of the reporting year Capt D Marsden was appointed a Trustee on 20 September 2023 and Capt P Randall resigned as a Trustee on 20 March 2024. In addition, Lt Col R C J Goodin OBE completed his tenure as an ex officio Trustee and was replaced by Lt Col J Wright on 8 January 2024.

7. Charity Commission Point of Contact .

a. The Trustees have appointed Lt Col ACE Marinos as their point of contact on all Charity Commission matters. His details are:

Lt Col A C E Marinos Fosters Lodge Duck Street Sutton Veny Warminster Wiltshire BA12 7AL Telephone: [phone]

Email: [e-mail]

1. Treasurer . Mr Mark Goldsmith, acted as Treasurer of the Charity. The Treasurer is not a Trustee and is not remunerated by the Charity.

9. The Museum .

a. The Museum Gallery is located within the Land Warfare Hall of the Imperial War Museum (IWM) at Duxford, with 2 offices and 2 storerooms elsewhere on site, in Hangars 3 and 4. The premises occupied by the Museum is leased from the IWM for a term of 12 years (but determinable every 3 years) from 24 April 2013. An annual service charge, variable in accordance with the Consumer Prices Index (CPI), is paid to the IWM to cover the cost of utilities.

b. In July 2020 a supplementary agreement with IWM was signed (which has since been updated). This amplifies certain matters covered in the lease, regularises occupation of the 2 offices and 2 storerooms, and clarifies various day-to-day operating procedures. This agreement resulted from IWM's desire to rationalise relationships with its many partners on the Duxford site, which relationships were in a number of cases, though not in the case of the Charity, obscure.

c. The Land Warfare Hall is currently due to close in June 2025. The Museum has been offered a new location in the Airspace Hall in 2028 with separate office and storage space available from 2025.

d. The address of the Museum is:

The Royal Anglian Regiment Museum Duxford Airfield Duxford Cambridge CB22 4QR

Telephone: [phone]

Email: [e-mail]

d. The Museum is Accredited by Arts Council England (Accreditation No 1588). This qualification was last renewed on 5 October 2017 and was next due for review on 5 October 2022. However, because of the coronavirus pandemic Arts Council England 'paused' the scheme. The Museum will receive an invitation to renew its accreditation no earlier than June

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2024, with submission of the necessary documentation being required no later than 6 months after the invitation is issued.

e. The Trustees employ a full-time Curator, Miss M D Kozlenko, the only employee of the Charity. For this purpose, they receive a grant-in-aid from the Ministry of Defence (£22,973.92 per annum as at 30 June 2023). The Curator is responsible directly to the Chairman of the Trustees for the day-to-day management of the Museum.

10. Advisers .

a. Bankers . The Trustees have a bank account with Royal Bank of Scotland plc, Holt's Military Banking, 200 Fowler Avenue, Farnborough, Hampshire, GU14 7JP.

b. Payroll Services . The Trustees have engaged Ensors Chartered Accountants, Saxon House, Moseley's Farm Business Centre, Fornham All Saints, Bury St Edmunds, Suffolk, IP28 6JY, to provide payroll services.

c. Investment Advice . During the year under review the Trustees held longer-term investments in a Charity Authorised Investment Fund managed by Sarasin & Partners LLP, Juxon House, 100 St Paul's Churchyard, London, EC4M 8BU.

d. Independent Examiner . The Trustees have engaged Mr N M Heath ACA, 102 High Street, Landbeach, Cambridge, CB25 9FT, as Independent Examiner of the Charity's accounts.

e. Museum Mentor . To comply with Accreditation standards the Museum must have a Museum Mentor to provide the Trustees and the Curator with additional professional curatorial advice when required. The Trustees have appointed Mr I D Hook, lately Project Manager of the War Memorials Register at the IWM and formerly Curator of the Essex Regiment Museum, to this role on a pro bono basis.

11. Trustees' Business .

a. The Trustees normally meet formally every 6 months, in March and September, to conduct routine business. Between meetings matters are dealt with as required by email, telephone, or face-to-face contact. For some time, the Museum has had a system of Working Parties on particular subjects to facilitate the detailed management of the Museum and to coordinate action between the Trustees and the Curator, and this has proved very effective. Noting the impending move of the Museum within the IWM, the Trustees recently agreed to establish a new Fund Raising Working Party.

b. The Treasurer, the Curator and the Museum Mentor are in attendance at Trustees' meetings, as are the Regimental Sergeant Majors (or their representatives) of the 3 battalions of the Royal Anglian Regiment so that close liaison between the Museum and serving soldiers in the Regiment can be maintained.

OBJECTIVES, ACTIVITIES AND ACHIEVEMENTS

1. Objects of the Charity . The objects of the Charity as set out in the governing document can be summarised as being to provide a museum to tell the story of the Royal Anglian Regiment and its people. The Trustees recognise that although this can just be done in the traditional way, by providing a physical display in what is now termed the Museum's Gallery, there is an increasing expectation that items (particularly archives) will be available to view electronically, a concept referred to as the eMuseum.

13. The Gallery .

a. The Gallery, the public face of the Museum, situated in the Land Warfare Hall at IWM Duxford, is under normal circumstances open every day of the year (less 24-26 December) from 1000 hrs to 1800 hrs in summer and from 1000 hrs to 1600 hrs in winter. The Charity

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does not charge for entrance to the Gallery, but visitors have to pay normal admission charges to IWM Duxford. During the year the museum had 124,508 visitors.

b. The Gallery was opened in 1996. Following the news that the museum was to relocate to the Airspace Hall in 2028 following the closure of the Land Warfare Hall in 2025 and subsequent demolition, major improvements to the Museum’s gallery were put on hold and a more modest programme of improvements were initiated in 2018. Although this work was interrupted by the Coronavirus pandemic it resumed and largely completed during this reporting year. Specifically, a total of £6,642 was spent on the inclusion of the following new material into the display:

(1) A short Cold war video using subtitles.

(2) Revised TA/Reserves display boards.

(3) A ‘Regimental Story’ video.

(4) A motorcycle, involved in insurgent operations, captured by 2 R ANGLIAN whilst on operations in Mali together with a newly acquired mannequin of a soldier dressed for operations in this theatre.

(5) The medals of the benefactor whose legacy was used to make these improvements will be placed on display together with a photograph and a short biographical note.

14. The eMuseum .

a. Noting the need to improve its digital profile and following the exploration of several options, including the Paradata System used by the Airborne Forces Museum (also based at IWM), the Trustees agreed to support the Royal Anglian Regiment digital muster project in which the Royal Anglian Regiment and Royal Anglian Regiment Museum websites would be hosted on the same overall website.

b. It was proposed that the new combined website would host a member’s area and allow users to upload new content. At the time of writing the new website has been established with a transitional museum section included with a link to the existing museum website active. Significant progress has been made in its development.

15. Standards and Administration Working Party .

a. Having successfully moved the reserve collection from the Chelmsford City Council storage facility at South Woodham Ferrers to the newly refurbished space in Hangar 3 at Duxford the Standards Working Party started the lengthy process of auditing the reserve collection in order to fully update MODES records. This activity absorbed much of the effort of the curator, the working party and the museum’s volunteers.

b. With the timescale for re-accreditation closing but still unknown documentation procedures were reviewed periodically during the year so that they would require minimum amendment once the museum was invited to submit its re-accreditation proposal.

c. Throughout the year the Working Party has endeavoured to maintain efficient working within the Museum and improve arrangements where possible.

16. Acquisitions, Loans and Disposals .

a. As usual, during the year various minor items were donated to the Museum by individuals whilst the working group continued to scan online markets for items of interest and relevance. These included:

(1) A decision was made to bid for the medals of Capt Cookson which were up for sale by auction with a reserve price between £300 to £400. Although they are not

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a particularly impressive set of medals (GSM(NI) with and MID, the ACSM and an LS&GC) they did tell an interesting Royal Anglian story. A limit of £450, assessed to be a realistic value was agreed although disappointingly they finally sold for £1600.

(2) Whilst not an acquisition, conservation work was carried out a homemade flag of the Irish Republican Socialist Party which had been identified amongst the museum’s exhibits. It is made from an old sheet and shows an outline of names that are believed to be former prisoners in Long Kesh during the riots of 1970. The museum was approached by the Fitzwilliam Museum in Cambridge for the loan of this flag to form part of an upcoming exhibition. The loan was agreed and it was displayed from the end of October 2022 until January 2023.

17. Archives .

a. During the year various donations of archive material were received, as usual, and various books purchased for the library.

b. Overseen by the Data Working Party the audit of the archive boxes in the Museum store, commenced in 2021 by 2 longstanding volunteers, continued, with a lot of work being done on resolving the numerous anomalies discovered.

c. In addition, the material, moved from South Woodham Ferrers to Duxford in the previous reporting year had to be moved to the Museum office due to the closure of its storage location in the IWM.

18. Outreach .

a. Supported by its core of volunteers, the Museum continued to participate vigorously in the 2 Duxford airshows and expanded programme of ‘flying days’ throughout the year, generally by providing an outdoor display near the Hangar 4 office.

b. During the year the Museum hosted visits from approximately 8 ACF and CCF groups, totalling 567 cadets.

c. The Museum also received a notable visit from the brother of Captain David Hicks MC who was killed in action whilst serving with 1 R ANGLIAN in Helmand Province, Afghanistan on 11 August 2007. A visit was also received from veterans of the Malayan Emergency Campaign.

d. As circumstances allowed, 6 volunteers gave very good service throughout the year, particularly in support of the flying days.

1. Public Benefit . The Trustees are aware of their duty to ensure that the activities of the Charity further its charitable objectives and that these activities are for the purpose of public benefit. They consider that the activities and achievements set out in Paragraphs 13-18 above, and in particular those covered in Paragraphs 13 and 14, amply demonstrate that the Charity is being run very much for the public benefit.

FINANCIAL AND ASSOCIATED MATTERS

20. General .

a. The Trustees acknowledge their responsibilities under the Charities Act 2011 which require them to prepare financial statements for each financial year which give an accurate view of the Charity's financial activities during the year and of its financial position at the end of the year. In preparing these statements the Trustees follow best practice and:

• (1) Select suitable accounting policies and apply them consistently.

• (2) Make judgements and estimates that are reasonable and prudent.

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(3) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.

(4) Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

b. The Trustees also acknowledge their responsibility for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity at any given time and enable them to ensure that the annual financial statements comply with the applicable laws and regulations.

c. The Trustees acknowledge their responsibility for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

d. In accordance with Charity Commission guidance the Trustees prepare the accounts and the annual financial statements on a receipts and payments basis and not on an accruals basis.

21. Internal Controls .

a. Electronic banking has been in full use by the Charity throughout the year under review and has delivered significant benefits in efficiency.

b. A simple and robust system for authorising claims and expenses is in place: claims by volunteers, which follow set rates, are authorised by the Curator; claims by the Curator are authorised by her line manager; all other claims and expenses are authorised by the Trustee responsible for that particular aspect of Museum business.

c. The Trustees last revised their direction regarding the signing of cheques and setting-up or amendment of standing orders on 18 August 2015. The Treasurer applies the same rules when making electronic payments.

d. The Treasurer carries out a full bank reconciliation each month, which is inspected by the Regimental Secretary of the Royal Anglian Regiment who is one of the Museum's Ex Officio Trustees, and from time to time one of the Co-opted Trustees carries out a random check on the accounts.

1. Fundraising Policy . The Charity does not at present actively raise funds but does accept donations. This is likely to change in the future as the Trustees consider how best to fund the move to the new location in the IWM.

23. Risk Management .

a. For some time, the Trustees have considered that the greatest risk facing the Charity revolves around the move of the Gallery from the Land Warfare Hall to a new location within IWM Duxford at some point in the future; the IWM would have to find suitable space, and there would be a significant cost to fit out that space.

b. As mentioned earlier in this report further clarity has recently been brought to this matter and there is considerable confidence that Gallery will move into the AirSpace Building when it opens in 2028. Basic Terms of Occupation for both the Gallery and office space have been received, reviewed, approved and returned by the Trustees. The terms of the lease are favourable and are for 25 years with a 7 year break clause.

c. The move will involve significant relocation cost, and subsequent annual rent in the region of £18,000. Given the current financial climate fundraising is likely to be difficult, and the Trustees recognise both the need to husband the Charity’s current resources and the effort

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THE ROYAL ANGLIAN REGIMENT MUSEUM

RECEIPTS AND PAYMENTS YEAR ENDED 30 JUNE Incoming Resources Donations Regular donations Other donations Gift Aid tax recovered Sub-total Activities for generating funds Investment income Bank interest Sale of ephemera Other Income Sub-total From charitable activities Grant-in-aid Other grants Sub-total Total incoming resources Resources Expended Charitable activities Curator salary and pension Curator expenses Volunteer expenses Acquisitions Conservation IT Website development and digitisation General office and maintenance expenses Service charge IWM Gallery refurbishment project Masterplan project Professional body fees Sub-total Governance costs Independent examiner's fees Accountancy and book-keeping Insurance Trustee meetings Sub-total Investments purchased Total resources expended Net change in resources Other recognised gains and (losses) Realised Unrealised Net movement in funds Funds brought forward Total funds carried forward	2023 £ 741 429 238 1,408 14,429 65 0 360 14,854 22,918 1,055 23,973 40,235 31,381 573 463 30 875 2,177 0 292 2,179 926 6,330 0 45,226 400 968 1,895 436 3,699 0 48,925 (8,690) 0 438 438 (8,252) 518,664 510,412	2022 £ 986 625 127
		1,738
		14,562 6 0 0
		14,568
		22,305 299
		22,604
		38,910
		28,316 283 795 141 1,349 657 0 8,259 0 9,749 0 0
		49,549
		0 144 1,607 80
		1,831
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		51,380
		(12,470)
		0 (39,204)
		(39,204)
		(51.674) 570,338
		518,664

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