## Trustees' Annual Report For the period From (start date) 0 **1 0 4 2 1** to end date **3 1 0 3 2 2** **Section A Reference and administration details** Charity name Dorchester & West Dorset District Scout Council DWD District Scouts Other names the charity is known by 1 0 3 9 8 3 3 Registered charity number (if any) 1 0 0 0 2 5 1 3 HQ registration number Charity’s principal address 9 Stanier Road Weymouth Dorset Postcode D T 3 6 P D Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mr Dave Hillier District Commissioner
2 Mr Andrew Prowse Chairperson
3 Mrs Jen Wraight Treasurer
4 Mrs Sue Rawles Secretary
5 Mrs Ruth Young
6 Mrs Phillippa Davis Appointments Sec.
7 Mr David Ling DDC
8 Mrs Joy Edwards YL Administrator
9 Mr Jack Woodrow DDC
10 Mrs Gill Collier DDC
11 Mr Brian Cliffe Asset Manager
12 Mr P Jared Parkin
13 Mr Jeremy Edwards DESC
14 Mr Sam Robins Network
15
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Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address 1 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts|| |Type of governing document|The District's governing documents are those of the The| ||Scout Association. They consist of a Royal Charter, which in| ||turn gives authority to the Bye Laws of the Association and| ||The Policy, Organisation and Rules of The Scout Association.| |(e.g. trust deed, constitution)|| |How the charity is constituted|| ||The District is a trust established under its rules which are| ||common to all Scouts.| |(e.g. trust, association, company)|| |Trustee selection methods|The Trustees are appointed in accordance with the Policy,| |(e.g. appointed by, elected by)|Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The District is managed by the District Executive information, where relevant, about: Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District a) the induction and training of trustees; Commissioner, 3 Deputy District Commissioners and leader b) trustee' consideration of major risks representation and meets every 2 months. and the systems and procedures to manage them Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult 2 LT700001 (1st February 2017) Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. 3 LT700001 (1st February 2017) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Executive Committee has identifed the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identifed are:
Damage to the building, property and equipment. The
District would request the use of buildings, property and
equipment from groups within the District. Similar reciprocal
arrangements exist with these organisations. The District
has sufcient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from fundraising. The District does hold
a reserve to ensure the continuity of activities should there
be a major reduction in income. The Committee could raise
subscriptions to increase the income to the District on an
ongoing basis, either temporarily or permanently.
Reduction or loss of volunteers. The District is totally reliant
upon volunteers to run and administer the activities of the
District. Activities, in particular Fundraising activities, would
have to be reduced or curtailed until more volunteers could
be recruited.
The District has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments, including online banking, and
comprehensive insurance policies to ensure that insurable
risks are covered.| 4 LT700001 (1st February 2017) **----- Start of picture text -----**
||| |---|---| |Section C|Objectives and activities| |Summary of the objects of the charity|The Purpose of Scouting| |set out in its governing document|Scouting exists to actively engage and support young| |people in their personal development,| |empowering them to make a positive contribution to| |society.| |The Values of Scouting| |As Scouts we are guided by these values:| |Integrity -|We act with integrity; we are honest,| |trustworthy and loyal.| |Respect -|We have self-respect and respect for others.| |Care -|We support others and take care of the world in| |which we live.| |Belief -|We explore our faiths, beliefs and attitudes.| |Co-operation -|We make a positive difference; we co-| |operate with others and make friends.| |The Scout Method| |Scouting takes place when young people, in partnership| |with adults, work together based on the| |values of Scouting and:| |- enjoy what they are doing and have fun| |- take part in activities indoors and outdoors| |- learn by doing| |- share in spiritual reflection| |- take responsibility and make choices| |- undertake new and challenging activities| |- make and live by their Promise.| |Summary of the main activities in| |relation to these objects| **----- End of picture text -----**
Additional details of the objectives and activities (optional information but encouraged as best practice) **----- Start of picture text -----**
|||| |---|---|---| |You|may choose|to include further| |statements, where relevant, about:| |• policy on grantmaking;| |The District were pleased to support our 6 young people| |• contribution made by volunteers;|who are attending the World Scout Jamboree.| |Public benefit statement|The District meets the Charity Commission's public benefit| |criteria under both the advancement of education and the| |advancement of citizenship or community development| |headings.| **----- End of picture text -----**
5 LT700001 (1st February 2017) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|Gradual return to usual programme in line with the CoVid
restrictions. Maintenance of membership numbers.| |**Section E**|**Financial Review**| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**| |Quantify and explain any designations|The District's policy on reserves is to hold sufcient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Executive Committee considers that the group
should hold a sum equivalent to 24 months running costs,
circa £16000.
The District holds reserves of approximately £25,000
against this at year end. This is above the level required for
operating expenses. However this can be explained by
holding deposits for particular projects - e.g. supporting
groups which need fnancial suport and the improvement of
campsites managed by the District.
£75,000 (from the sale of the old HQ) was held in a notice
savings account and contributed to the overall cost of new
building.| |Details of any funds materially in defcit|| |(circumstances plus steps to eliminate)|| 6 LT700001 (1st February 2017) Further financial review details (optional information) |You**may choose**to include additional|| |---|---| |information, where relevant, about:
• the charity’s principal sources of funds|
The ScoutPost scheme came back into operation in 2021.| |• investment policy and objectives
(including any fundraising);|Funds again were used to support the eveyday running of
the District.
The District's Income and Expenditure is small and as a| |• how expenditure has supported the|consequence does not have sufcient funds to invest in
longer-term investments such as stocks and shares. The
District therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks and building societies.The District
Executive regularly monitors the levels of bank balances
and the interest rates received to ensure the group obtains
maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the District Executive
considers the cash fow requirements.
The new building was completed and became the home of| |key objectives of the charity;|1st Beaminster Scout Group and now welcomes other scout
and guide groups to camp with enhanced facilities.| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any|| |signifcant activities planned to achieve|| |them)|| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Andrew Prowse Jennifer Wraight Position (eg Secretary, Chair) _District Chair Treasurer_ Date 2 9 0 9 2 2 7 LT700001 (1st February 2017) 8 LT700001 Ilst February 2017) 9 LT700001 Ilst February 2017) Dorchester & West Dorset District Scout Council Receipts and Payments Account Scouts -_ Forth• 0110112021 To 3110312022 2021122 2020121 R•c•ipts Dirtrfrt Account Explornr Account Tol•l lunds Total fund• Don•tlon•. l•y¢l•• •nd •lmllar Incom• Membership subs¢nption$ 31,693 3,370 30.989 Les5 Membffottlp •ubicnp¢ion• paid In 26,748 9.316 34,4rd Net membqrBhip •uhcfiplhins rflzinad 7.797 1.01• 3.433 Don•tknni 257 GRMT6 COVIO Gift ￿J￿ 9,2M 32.181 Sundrf•¥ 30 Sub totsl 17M73 19.212 4.410 30.002 Bldg 1.451 D•wlopwVGroup Support 472 472 iTrt•rniiion•l Young L••dor• 160 Yo(rth Pr¢gr•mm• $ 1&111 1,261 11.229 Rfrt incrffi• lioffl Cry•rt 5.851 440 clo￿r• of Savings A¢¢tsunts JJ,019 33.81• 68.623 100.000 Sub io¢•l 22.543 113700 Fundrnl•lng1gro•1l 100 Club 780 Scout Post 6,886 51¥ Cuity Lunch Explor•r Sub tolal 7.7M 7,758 1.295 Inv••trnwrt Incom• Bank IBuilding S￿lty Iniw•¢t CAF 12 month Sav•r Sub totil S.153 Total Gross Income 103.308 146.717 1 LT701X4)3 Dorchester & West Dorset District Scout Council Receipts and Payments Account For the year from 0110412021 To 31M>312022 2021122 2020121 Payments Explornr Accourbts Account Totsl fund• Talal lund• ¢h•rllabl• Paym•ffl• Youth programm•Jnd actmt 31.621 18 10.975 DwwipmenvGroup Support 10 16 Adult 5UPPOrt and trnir*ing C C•myrt• 117 2.179 •0.679 ScouU4nd 31,240 Ldtl* Bn¢•in Insur•n¢• 1.066 sss Repair4 •nd R•nthY•ls 20 Li¢•ThM & Proltsiional F• 206 Di*fi¢iAdmin 728 Tru¥1•• EKp•n Ch•nty Oonalion* IITOM coll•th¢￿> Sundry El•tncVUnil PlyM￿tI 269 1c￿) ¥1110 Ewnl•- St G•oi9w D•y- AGM 4,$77 625 Young LeDd•Fs Nth*rk Equiprn•nt Out L>f Diilnci ActNrtiw + Intsrnlt￿I Sub tèf*l •JJ17 121.707 50,179 Fundrnl•lng •xp•nM• 100 Club 437 342 Scout Post cash4C￿nI Curry LuD¢h 8ub to1•1 430 Tot41 Gross E¥pendknrn gSA27 123.787 Trnnsf•rto S•¥lnp Account 175,427 28.360 203,787 55.609 Alet of reCeIpts/(payn￿tsJ Trnnsf•rn b•twe•n lunds 96.121 427 11)D.399 94,541 Ca•h fund• la*t y￿r •nd Cash funds this )earend 150.767 11.032 181.799 58.791 87.2 161,799 2 LT700003 Statement of assets and liabilities at the end of the year 2021122 2020121 Totsl fund• Total funds Ca8h lund• BanK cuirenl •¢¢ounl 68.791 161.799 Ban% d•posrt accourt 12.(*S4 12.ofA 41,776 m￿mOth Scc 75.C 75.000 Total u•h fund• 1J7,090 6,755 143,846 203,575 Oth•r mon•t•ry •sMt• TDX c￿lM D•bt8 du•from thè CountylArutsstiicVGroup Insurnnc• Sub totst Inv••tm•nt a•Mt* Inv•51menl prop•rty- 4*•11 Othlf InV•JtM￿1￿- ¢Jel•il Sub t¢)t*l Non mnotlry a•••t• for ¢harW• own u 202 4,202 Shop stock Other iloc* L•tyd ind fAJ￿￿hnl• M￿or v•hi¢ 17S.W) S￿￿n9 •4UIpm￿C fumrtui• •tc 6.200 Othw Sutstot•i 369.452 360,462 185.452 Lhbllltl•• Accoun15 not yot in¢urr*J but in¥¢it•d Suhenptsons not y•t p•id 31.390 21.143 Lo8n- Ll*ail Oth•r Ii•bilrtFe8 Sub totil 31.39 31,390 24.243 Th• abov• rqc•lpts and account and statement al aM•ts •nd IlablNtl•• w•rn apprnv•d by th• Tru•tw• on 29.09.2022 and •lgn¢d on th•lr b•hll by Sigm Prlnt N• Chair Jon Wrnlght Treasurer 3 LT7(MX4)3 Irdependent Examiner's Report to the Tnistees of the DORCHESTER a WEST DORSEf SCOUT DisTrIcf SCOUT COUNCIL Charity No. 1039833 I report on the aCcoL￿t$ of the District for the yeor ended 31.03.2022. which comprise the Statement of Financiol Activities. the Sheet related notes. This report is made s¢lely to the trusfee5 In o¢¢ordonce with Section 145 of the Charities Act 2011. My work has been UNl¢rtaken $0 th¢tt I mght state to the chority's trustees those matters I am required to stote to them in on It)dependent Exorniner's report for no other purpose. To the full¢st extent perrnitted by low. I do not accept or as9Jme resFonsibility to (￿Yone other thon th¢ ¢hority ond the charitys trustees for my examinotion work. Respective responsibilities of T￿￿1￿ arKI E¥amiMr The District's trustees are responsible for the preF*Jrntion of the accounts. cons¢der thot on ￿dif Is not required for this year (under Section 144 of the thartties Act 2011 (the Charities Act)) and that on independent examination Is needed. It Is rny re￿onsIbility to". Exomine the a¢¢ounts (under Section 145 of the Charities Act).. To follow the procedures loid dowm In the 6eneral Directions given by the Chority Commissioners (under S¢¢tlOh 145(5)Ib) of th¢ Chartties Act).. and To stat¢ whether particular matters hove come to ry attention. 8osis of IrK4ependent Exominer's ryrt My ¢xominat¢on wa$ carried tyJt in occordance with the 6enerol Directions given by the Chority Comrnissioners. An examination Includes a rewew of the occountirg records kept by the District and a cornporison of the accounts presented with those records. It olso includes consideration of ony unusual items or disclosures in the accounts and se¢kiNJ ¢¥ploMtions f rorn you as trustees ¢on¢erniNJ any such matters. The procedures undertoken do not provide all the ewd¢nce that would be required in an ¢iudit. and consequently no opinion is given as to whether the accounts present a Yrue and fair, view. tjnd the report is limited to those matters set out In the stateTh￿t below. Independent E￿miner'S ststement In connection with my examination. no motter hos to my attention {other thon that disclosed below ').' which gives me reasonable to beli¢ve that in. 4rry material respett. the requirements to keep aCcO￿tir9 records in accordance with Section 130 of the a)orities Act." ond to prepore accounts which accord with the occounthr9 re¢ords ond ￿mplY with the ac¢ounti requirements of the Chorities Act hove ntst been fflet.. or 2. to whi¢h. In my opinion. attention should b¢ drown In order to enable a proper understandir9 of the occounts to be reached. N￿rne.. Qualification.. Address.. t)ate'.