| Risk and Internal Control |
|
|---|---|
| The District Executive Committee has identified the major |
|
| risks to which they believe the District is exposed, these | |
| have been reviewed and systems have been established |
to |
| mitigate against them. The main areas ofconcern that have | |
| been identified are: | |
| Damage to the building, property and equipment. The |
|
| District would request the use of buildings, property and |
|
| equipment from groups within the District. Similar reciprocal |
|
| arrangements exist with these organisations. The District |
|
| has sufficient buildings and contents insurance in place to |
|
| mitigate against permanent loss. |
|
| Injury to leaders, helpers, supporters and members. The |
|
| District through the capitation fees contributes to the Scout |
|
| Associations national accident insurance policy. Risk |
|
| Assessments are undertaken before all activities. |
|
| Reduced income from fund raising. The District is primarily | |
| reliant upon income from fundraising. The District does hold |
|
| a reserve to ensure the continuity ofactivities should there |
|
| be a major reduction in income. The Committee could raise |
|
| subscriptions to increase the income to the District on an |
|
| ongoing basis, either temporarily or permanently. |
|
| Reduction or loss ofvolunteers. The District is totally reliant |
|
| upon volunteers to run and administer the activities ofthe |
|
| District. Activities, in particular Fundraising activities, would |
|
| have to be reduced or curtailed until more volunteers could |
|
| be recruited. | |
| The District has in place systems of internal controls that |
|
| are designed to provide reasonable assurance against |
|
| material mismanagement or loss, these include 2 |
|
| signatories for all payments, including online banking, and |
|
| comprehensive insurance policies to ensure that insurable |
|
| risks are covered. |
| The Purpose ofScouting | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Summary | ofthe | objects ofthe | charity set | Scouting exists to actively engage and support | young | ||||||
| out in its | governing | document | people in their personal development, |
||||||||
| empowering them to make a positive contribution |
to society. | ||||||||||
| The Values ofScouting | |||||||||||
| As Scouts we are guided by these values: |
|||||||||||
| Integrity -We act with integrity; we are honest, |
trustworthy | ||||||||||
| and loyal. | |||||||||||
| Respect - We have self-respect and respect for others. |
|||||||||||
| Care - We support others and take care ofthe | world | in | |||||||||
| which we live. | |||||||||||
| Belief - We explore our faiths, beliefs and | attitudes. | ||||||||||
| Co-operation -We make a positive difference; |
we co- | ||||||||||
| operate with others and make friends. |
|||||||||||
| The Scout Method | |||||||||||
| Scouting takes place when young people, | in partnership | ||||||||||
| with adults, work together based on the |
|||||||||||
| values ofScouting and: | |||||||||||
| - enjoy what they are doing and have fun | |||||||||||
| -take part in activities indoors and outdoors | |||||||||||
| - learn by doing | |||||||||||
| - share in spiritual reflection |
|||||||||||
| -take responsibility and make choices |
|||||||||||
| - undertake new and challenging activities |
|||||||||||
| - make and live by their Promise. | |||||||||||
| Summary | ofthe main activities | in | relation | ||||||||
| to these objects | |||||||||||
| Additional | details | ofthe objectives | and activities (optional information but encouraged |
as | best practice) | ||||||
| You may choose to include | further | ||||||||||
| statements, | where relevant, | about: | |||||||||
| ~ policy on grantmaking; | |||||||||||
| ~ contribution | made by | volunteers; | |||||||||
| ~ | policy on investments. | ||||||||||
| Public benefit statement | The District meets the Charity Commission's | public benefit | |||||||||
| criteria under both the advancement ofeducation |
and | the | |||||||||
| advancement of citizenship or community |
development | ||||||||||
| headings. |
| Summary | Summary | ofthe main achievements of the charity during the year |
ofthe main achievements of the charity during the year |
ofthe main achievements of the charity during the year |
ofthe main achievements of the charity during the year |
ofthe main achievements of the charity during the year |
District activities have not been possible this year due to pandemic. Thanks to the leaders for all the organisation of |
District activities have not been possible this year due to pandemic. Thanks to the leaders for all the organisation of |
District activities have not been possible this year due to pandemic. Thanks to the leaders for all the organisation of |
|---|---|---|---|---|---|---|---|---|---|
| online meetings. | |||||||||
| Brief statement reserves |
ofthe charity's | policy on | Res ~es p | ||||||
| The Distnct's policy on reserves |
is to hold |
sufficien | |||||||
| resources to continue the charitable |
activities of | the District | |||||||
| should income and fundraising activities fall |
short. The |
||||||||
| District Executive Committee considers that |
the group |
||||||||
| should hold a sum equivalent to 24 months running costs, |
|||||||||
| circa 816000. | |||||||||
| The District holds reserves of |
approximately | f25,000 | |||||||
| against this at year end. This is above the level required fo |
|||||||||
| operating expenses. However this |
can be explained by |
||||||||
| holding deposits for particular projects - e.g. |
supporting | ||||||||
| groups which need financial suport |
and the improvement o |
||||||||
| campsites managed by the District. |
|||||||||
| Quantify | and | explain any designations | k75,000 (Trom the sale oT The old notice savings account unti required |
Plu) is to be held in a to build a new Distric |
|||||
| HQ later in the year. | |||||||||
| Details ofany funds materially | in | deficit | |||||||
| (circumstances | plus steps to eliminate) |
| You | may choose to | may choose to | may choose to | may choose to | include additional | include additional | include additional | |||
|---|---|---|---|---|---|---|---|---|---|---|
| information, | where relevant, | about: | ||||||||
| ~ the | charity's | principal | sources | offunds | As it was not possible | to run the ScoutPost in 2020 the | ||||
| (including | any | fundraising); | reserve funds were used to support the payment of annual |
|||||||
| capitation. However several charitable grants were awarded |
||||||||||
| to the District to enable | the construction and |
fitting out of a | ||||||||
| new HQ building at the |
Scoutland camp site. |
|||||||||
| ~ investment policy and objectives |
The District's Income and Expenditure is small and as a |
|||||||||
| consequence does not |
have sufficient funds | to invest in |
||||||||
| longer-term investments |
such as stocks and | shares, The | ||||||||
| District therefore adopted a low risk strategy |
to the | |||||||||
| investment of its funds. |
All funds are held in cash using only |
|||||||||
| mainstream banks and |
building societies.The District |
|||||||||
| Executive regularly monitors the levels of bank balances |
||||||||||
| and the interest rates received to ensure the | group obtains | |||||||||
| maximum value and income from its banking |
arrangements. | |||||||||
| Occasionally this may involve using an account that |
||||||||||
| requires a period ofnotice before funds may | be withdrawn, | |||||||||
| before doing so the District Executive considers the cash | ||||||||||
| flow requirements. | ||||||||||
| ~ how expenditure | has supported | the | The new building will |
become the home of | 1st Beaminste | |||||
| kev obiectives | ofthe charitv; | Scout Group and will welcome other scout and guide groups | ||||||||
| to camp with enhanced | facilities. | |||||||||
| 0 ~ ~ ~ . ~ |
. ~ |
|||||||||
| Plans for future | periods | (details of any | ||||||||
| significant | activities | planned | to achieve | |||||||
| them) | ||||||||||
| ~ - . . ~ |
||||||||||
| The trustees declare that they have approved the trustees' report |
above | |||||||||
| Signed | on | behalf ofthe | charity's trustees | |||||||
| Signature(s) | ||||||||||
| Full | name(s) | Andrew Prowse |
Jennifer Wraight | |||||||
| Position | (eg | Secretary, Chair) | District Chair | Treasurer | ||||||
| Date | 1 | 7 0 6 2 1 |
| from | 01/04/2020 | To | 31/03/2021 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ~ | e | ~ | 9 e | ||||||||||
| 2020/21 | 2019/20 | ||||||||||||
| Payments | District Account |
Explorer Accounts |
Total funds | Total funds | |||||||||
| Charitable | Payments | ||||||||||||
| Youth programme | and | activities | 8,709 | 2,266 | 10,975 | 29,127 | |||||||
| Deveolpment/Group | Support | 16 | 16 | 1,460 | |||||||||
| Adult support | and | training | |||||||||||
| 275 | |||||||||||||
| BJCCampsite | 4,688 | 4,688 | 7,500 | ||||||||||
| Scoutland | |||||||||||||
| 31,240 | 31,240 | 857 | |||||||||||
| Little Britain | |||||||||||||
| 860 | 416 | ||||||||||||
| Insurance | |||||||||||||
| 88 | 555 | 277 | |||||||||||
| Repairs and Renewals | 20 | 20 | 1.209 | ||||||||||
| Licence 8 Professional | Fees | ||||||||||||
| 208 | 208 | 1,576 | |||||||||||
| District Admin | |||||||||||||
| 814 | |||||||||||||
| Trustee Expenses | |||||||||||||
| Charity Donations | (from | collections) | 261 | ||||||||||
| Sundry District/Unit |
Payments | 100 | 631 | ||||||||||
| District Events- | St | Georges Day -AGM | 832 | ||||||||||
| Badges | 625 | 625 | 4,958 | ||||||||||
| Young Leaders | 80 | 235 | |||||||||||
| Network | |||||||||||||
| 103 | |||||||||||||
| SAS | |||||||||||||
| 18 | |||||||||||||
| Equipment | |||||||||||||
| Out of District | Activities | + International | |||||||||||
| Sub | total | 47,825 | 2,354 | 50,179 | 52,042 | ||||||||
| Fundraising | expenses | ||||||||||||
| 100Club | 342 | 270 | |||||||||||
| Scout Post | 88 | 88 | 1,060 | ||||||||||
| Cash4Coins | |||||||||||||
| 163 | |||||||||||||
| Curry Lunch | |||||||||||||
| Sub | total | 430 | 1,493 | ||||||||||
| Total | Gross | Expenditure | 48,255 | 2,354 | 50,609 | 53,535 | |||||||
| Transfer to | Other Account | 5,000 | 5,000 | 17,881 | |||||||||
| Total payments | 53,255 | 2,354 | 55,609 | 71,416 | |||||||||
| Net ofreceiptsl(payments) | 89,903 | 4,638 | 94,541 | 2,679 | |||||||||
| Transfers between | funds | ||||||||||||
| Cash funds | last | year end | 60,863 | 6,393 | 67,256 | 64,548 | |||||||
| Cash | funds | this | year end | 150,767 | 11,032 | 161,799 | 66,835 |