## **Trustees Annual Report** ## **Charities Commission Year 2019-2020 (1.8.19 – 31.7.20)** ## **Queen’s Park Pre-School Group** East Way, Bournemouth, BH8 9PU ## **Charity No. 1039718** Charity structure: unincorporated organisation Constitution adopted 18[th] June 1994, as amended 14.7.94, 9.11.94,.4.2.03, 18.12.07 ## **_______________________________________________________________________________** ## **Structure, Governance and Management** List of trustees 2019-2020: Rosa Trout (chair), Sara Adeney, Chris Murphy, Rosemary Griffiths, Raf Frias Robles ## **1.0 Charitable objectives** To advance the education of children below compulsory school age by: - **1.1 Providing safe, stimulating and age-appropriate play experiences along with the support and help of adults to extend their social and emotional development and promote their physical and intellectual growth.** The Pre-School provided experiences for the children adhering to the statutory Early Years Foundation Stage Framework. ## **1.2 Helping to develop their confidence, self-esteem and independence which will enable them to move forward with ease into the infant school.** Transfer forms were shared with local feeder schools. Staff attended the annual local authority transition evening to discuss individual children. The majority of children had achieved the age appropriate level in personal, social and emotional development, ensuring that they were ready to successfully transition into their reception class. - **1.3 Recognizing that parents are the first and foremost educators of their children.** - Regular engagement took place with parents. Initial contact was made with parents/carers and ‘getting to know you’ records were completed. As a committee we complied with the charitable objectives ## **2.0 Financial Review** - **2.1** The Preschool aimed to maintain a 2% reserve from income in order to allow for role number variations. - **2.2** See also separate accounts. - **2.3** Following the financial irregularities reported in 2018, the Preschool has taken a cautious approach to rebuilding financial stability over the last 12 months. QPPSGAR1920 - **2.4** The treasurer and trustees have worked closely with the new manager and existing staff and have implemented much higher levels of financial scrutiny. During 2019, in order to closely track expenditure, the treasurer maintained financial control with all transactions and, other than petty cash, spending authority was removed from the pre-school manager and reduced to request level only. ## **3.0 Other** - **3.1** Staff continued to work hard to rebuild the confidence of the parents and community during 2019 and as a result, the number of children attending increased. - **3.2** Following recruitment of the new manager, in September 2019 the committee carried out induction and ensured that new financial measures were in place to reduce any further risk. - **3.3** Following the outbreak of Covid-19, in March 2020, Queens Park Preschool offered places to vulnerable children and those of critical workers, however, due to lack of take up, it was considered unviable to remain open. Staff continued to work from home and undertook online training and personal development. - **3.4** The preschool reopened in June 2020 following the national pandemic lockdown. Due to parental concerns relating to the spread of the virus, the number of children attending was significantly reduced. QPPSGAR1920 Queens Park Pre School Accounts For the Year Ended 31st July 2020 Blue Roof Accountants Throop Business Park Throop Road Bournemouth Dorset BH8 ODQ Queens Park Pre School For the Year Ended alst July 2020 Contents Page Statement of Profit and Loss Statement of Financial Position Independent Examiner's Report to the Trustees Queens Park Pre School For the Year Ended 31st July 2020 ststement of Profit and Loss 2020 2019 Income.. Funding Fees SMP Recovered Employment Allowance Other Income Insurance Proceeds 93,553 9,507 581 2,540 178 120,708 29,587 25,000 175,295 106.359 Less Expenses.. Resources Repairs and Renewals Agency Fees Refreshments Cleaning Gross Wages Pension Costs Employer Nl Contribution Payroll Fees Bank Charges Telephone and Internet Training Fees Clothing Advertising Rates Accountancy Fees Professional Fees Motor Expenses Subscriptions Consumable Fees Refunded 340 2,618 402 8,974 167 150 134,761 1,051 2,217 8,614 67,786 771 2.540 527 143 4,459 805 227 1,747 303 151 346 1,824 2,386 95 804 3,308 460 1,149 91,011 158,194 Net Surplus 15,348 17,101 Queens Park Pre School For the Year Ended 31st July 2020 Statement of Financial Posltlon 2020 2019 Current Assets: Lloyds Bank Natwest 26,159 395 20,164 983 26,554 21,147 Current Liabillties: Trade Creditors Uncashed Cheques Trustees Loan Outstanding Wages Accountancy Accrual Accountancy Accrual Blue Roof 2,017 1,430 5,524 2,669 2,167 5,968 5,524 8,489 1,074 499 804 12,444 23,721 Net Assets 14,110 2,574 Capital and Reserves: Opening Balance Prior Year Adjustment Net Surplus Less Misappropriated Funds 2,574 1,336 15,348 15,459 17,101 35,134 14.110 2,574 Queens Park Pre School For the Year Ended 31stJuly 2020 Independent Examiner's RÈporttotheTrustees We report on the accountsforthe yearended 31stJuly 2020 which a￿ set out on pages l and 2 ive Res nsibiltlies ofrTrustees and Examln The Trustee5 of the Charity are re5ponsibleforthe preparation of the accounts. The Trustees of the Charity consider that an audit is not re￿uIred for thi5 year, under section 43121 of the Charities Act 1993 and that an independent examination 15 required. It is our responslbilityto., Examine the A¢¢ounts lundersettion 43131 lal of the 1993 Act) for the Year Ended 31st July 2020 Tofollow the prottdure5 laid down in the General Dirertion5 given bythe Charity Commissioners (under Section 4317llbl of the 1993 Act) and To state whether particular matters have come to our attention. Basi5 of Inde endent Ex miner's Re Ourexarnination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes the review of the accountin8 records kept bythe Charity and a comparison of the accounts presented with those records. It also includes consideratlon of any unusual items or disclosures in the accounts, and seekin8 explanations from you as Trustees concernin8 any such matters. The procedures undertaken do not provide all the èvidente that would be required by an audiL and consequently we do not Èxpress an auditopinion on the view given bythe accounts Inde enden Exami tatement We are satisfied that the Trustees have tsken the approprlate steps to protett the Pre School in the future. We also confirm that in our belief the prÈpar2tion of accounts and the accounting records ¢¢mply with the accountina requiremeftt of the 1993 Act. Blue Roof Accountants Throop Business Park Throop Road 8ournemouth Dorset 6H8 ODQ 30th March 2021 Queens Park Pre School Accounts For the Year Ended 31st July 2020 Blue Roof Accountants Throop Business Park Throop Road Bournemouth Dorset BH8 ODQ Queens Park Pre School For the Year Ended alst July 2020 Contents Page Statement of Profit and Loss Statement of Financial Position Independent Examiner's Report to the Trustees Queens Park Pre School For the Year Ended 31st July 2020 ststement of Profit and Loss 2020 2019 Income.. Funding Fees SMP Recovered Employment Allowance Other Income Insurance Proceeds 93,553 9,507 581 2,540 178 120,708 29,587 25,000 175,295 106.359 Less Expenses.. Resources Repairs and Renewals Agency Fees Refreshments Cleaning Gross Wages Pension Costs Employer Nl Contribution Payroll Fees Bank Charges Telephone and Internet Training Fees Clothing Advertising Rates Accountancy Fees Professional Fees Motor Expenses Subscriptions Consumable Fees Refunded 340 2,618 402 8,974 167 150 134,761 1,051 2,217 8,614 67,786 771 2.540 527 143 4,459 805 227 1,747 303 151 346 1,824 2,386 95 804 3,308 460 1,149 91,011 158,194 Net Surplus 15,348 17,101 Queens Park Pre School For the Year Ended 31st July 2020 Statement of Financial Posltlon 2020 2019 Current Assets: Lloyds Bank Natwest 26,159 395 20,164 983 26,554 21,147 Current Liabillties: Trade Creditors Uncashed Cheques Trustees Loan Outstanding Wages Accountancy Accrual Accountancy Accrual Blue Roof 2,017 1,430 5,524 2,669 2,167 5,968 5,524 8,489 1,074 499 804 12,444 23,721 Net Assets 14,110 2,574 Capital and Reserves: Opening Balance Prior Year Adjustment Net Surplus Less Misappropriated Funds 2,574 1,336 15,348 15,459 17,101 35,134 14.110 2,574 Queens Park Pre School For the Year Ended 31stJuly 2020 Independent Examiner's RÈporttotheTrustees We report on the accountsforthe yearended 31stJuly 2020 which a￿ set out on pages l and 2 ive Res nsibiltlies ofrTrustees and Examln The Trustee5 of the Charity are re5ponsibleforthe preparation of the accounts. The Trustees of the Charity consider that an audit is not re￿uIred for thi5 year, under section 43121 of the Charities Act 1993 and that an independent examination 15 required. It is our responslbilityto., Examine the A¢¢ounts lundersettion 43131 lal of the 1993 Act) for the Year Ended 31st July 2020 Tofollow the prottdure5 laid down in the General Dirertion5 given bythe Charity Commissioners (under Section 4317llbl of the 1993 Act) and To state whether particular matters have come to our attention. Basi5 of Inde endent Ex miner's Re Ourexarnination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes the review of the accountin8 records kept bythe Charity and a comparison of the accounts presented with those records. It also includes consideratlon of any unusual items or disclosures in the accounts, and seekin8 explanations from you as Trustees concernin8 any such matters. The procedures undertaken do not provide all the èvidente that would be required by an audiL and consequently we do not Èxpress an auditopinion on the view given bythe accounts Inde enden Exami tatement We are satisfied that the Trustees have tsken the approprlate steps to protett the Pre School in the future. We also confirm that in our belief the prÈpar2tion of accounts and the accounting records ¢¢mply with the accountina requiremeftt of the 1993 Act. Blue Roof Accountants Throop Business Park Throop Road 8ournemouth Dorset 6H8 ODQ 30th March 2021