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2025-08-31-accounts

Pre-School, Breakfast, After School and Holiday Clubs

Annual Report 2024 - 2025

Registered Charity Number. 1039617 The Beehive Child Care Group, Eaton Parish Hall, Colman Road Norwich, NR4 7AW. Tel. 01603 259193

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2025

Trustees

M Blissett, Chair C Walker, Secretary K Tutt, Treasurer

Registered charity number

1039617 (England & Wales)

Principal office

Kinchen Hall, Colman Road, Norwich NR4 7AW

Accountants

GLX Accounting Ltd, 69-75 Thorpe Road, Norwich NR1 1UA

Manager

Tina Royal

SENDCO

Emma Ede

Administrator

Emma Emmerson

Fundraising Co-ordinator

Hannah Green

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2025

The Trustees present their annual report together with the financial statements of The Beehive Childcare Group for the year 1 September 2024 to 31 August 2025.

Objectives and Activities

a. Policies and objectives

The objects of the charity are:

b. Main activities undertaken to further the charity’s purposes for the public benefit

The academic year of 2024/2025 was a busy year for Beehive.

This year we made the decision to convert our outside classroom to a sensory room, replacing the sensory space that we had previously created in the Honeycomb. With a number of children in the setting who needed additional support this helped to make the space more accessible to all, and allowed us to invest in more sensory resources. We also introduced a new system to support the children in the setting who receive Special Educational Needs Inclusion Funding (SENIF), creating a timetable that allowed each of the children to be worked with on a daily basis to help reach their next steps.

In January we took on the services of Creative Car Parks to help us manage the use of the car park. This system stops people who aren’t part of the Beehive family from using the car park, ensuring it was always available for our families and making it a safer environment.

Staff continued to upskill and took advantage of free training that remained available through Early Years. This included safeguarding, Operation Encompass, fire safety, safer recruitment, oral health hygiene, introduction to English as an additional language, food allergies and intolerances, first aid, Safeguard Lead Practitioner/Designated Safeguarding Lead, and positive behaviour for wraparound settings. The staff were also able to access additional free training through the Early Years Alliance. Tina continued to attend regular Leaders and Managers meetings, and Emma Ede continued to attend the regular SendCo Networks, as well as communication hubs, neglect champion forums, and Early Boost sessions being regularly attended. Maria and Donna both completed their level 3 Early Years Practitioner qualifications, and Katelyn completed her level 2. Katelyn then enrolled for her level 3 qualification.

Throughout the year we continued to welcome our families in for different events, including a Christmas performance, a craft morning, den building, our Spring Fayre, sports day at Jubilee, an end of year family picnic, and for the school leaver’s Performance and Graduation at the end of the year. The children enjoyed many other activities throughout the year such as learning about bees for World Bee Day, visits from Evie’s Owls, and the local firemen with their fire engine.

Students from City College have continued to visit us on a regular basis to work with the children as part of their own studies. We have also supported two undergraduate students from the UEA with their studies, as well as providing work experience placements for four year 10 students, and five students from City College.

We have celebrated and acknowledged lots of different occasions throughout the year, with visits from our local vicar, Patrick, and some of our parents to read stories to the children during Storytelling Week, a Christmas party with a pantomime performed by some of the staff, a visit from Santa. We celebrated World Bee Day by learning about the importance of bees and how they pollinate. We held our own Festival of Culture, where parents came into the setting to share their own backgrounds and traditions with the children, and we also observed the silences for Remembrance Day and VE Day, as well as focusing on oral health during National Smile month. The

children in the Hive became published authors by entering the My First Poem/All About Me competition, where all submitted entries were collated into a book.

As a setting we continued to enjoy activities in our wider community by collecting donations for Harvest Festival, hosting a community art exhibition at Christ Church, making regular trips with small groups of children to the local library, and taking our school leavers on trips throughout the year, which included trips to Notcutts, Pets at Home, and the cinema. We continued to be part of the Holiday Activity and Food programme (HAF) providing support to the most vulnerable families over the summer and Easter holidays, by providing funded sessions and a packed lunch. We have also supported other charities this year. We raised money for Save the Children during our Christmas Jumper Week and donated food to the local food banks as part of our Harvest Festival celebrations.

Achievements and performance

Throughout the year 2024/2025 Beehive provided childcare for a total of 200 children across all of its provisions. This is broken down as follows: 101 pre-school children, 58 Breakfast/After School Club children, and 41 Holiday Club only families. Of our pre-school families 20 children were eligible for Early Learning 2-year funding, 13 children were eligible for the working family 2-yearold funding, and 19 families claimed the working family funding for 3–4-year-olds.

Our services are accessed by a variety of families with a diverse mixture of ethnicity and backgrounds. 24% of our children had English as an additional language which is 6% more than the previous year. First languages include Arabic, Tamil, Lithuanian, Albanian, Malayalam, Bengali, Portuguese, Nepali, Saudi, Shona, Trigain, Mandarin, Otihero, Latvian, Chinese, Fulani, Igbo, Sinhala, Ukranian, Greek, Bulgarian, Surbian, French, Korean, Croatian, Czech and Turkish.

The Manager and Room Leaders have continued to meet on a weekly basis to discuss any matters that arise and to continue to improve the setting. We have taken on a new, self-employed gardener to take care of Beehive, and Jacqui Webb has continued to be our self-employed bookkeeper. Throughout the year the Management Team have continued to review all policies and procedures, as well as financial matters. In April 2025 a fee increase was introduced to ensure that we remained financially viable as the minimum wage increased. In June we introduced a weekly uniform allowance payment to support staff with the purchasing of new uniform.

Kinchen Hall continued to be a venue available for the local community to hire, and although there were no elections this year, the hall was booked 7 times over the course of the year. Sadly, this is a 50% drop on last year as less people have hired the hall for birthday celebrations. The Management Team have continued to meet regularly with the Parish Council, to manage the hall and to liaise on repairs and improvements. This year we have repainted the fences and carried out some internal decoration. The Parish Council has carried out repairs to the flat roofs and guttering, as well as repairing the pot-holes in the car park. Improvements were made to the ventilation in the toilets to reduce the damp, and pipes were lagged. The PCC also contributed towards the floor in the Honeycomb being repaired, following a leak.

The Fundraising team had a good year raising a grand total of £1078, which was an increase of 31% on the previous year. The funds were raised through a variety of means, including pre-school photos, raffles, the spring fayre, Christmas card orders, pantomime performances, a cinema night, a quiz night, the selling of second-hand uniform and clothes, and an end of year party. This money went towards the sensory room conversion, and a new television and sound bar for activities in the main hall.

The trustees would like to thank all our staff for their hard work during the year. Also, many thanks to our volunteers for supporting us. As this 2024–2025 year ends, we look forward to another happy and successful year in 2025-2026.

M. Blissett CHAIR

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE BEEHIVE CHILDCARE GROUP

I report to the charity’s Trustees on my examination of the accounts of the charity for the year ended 31[st] August 2025.

Responsibilities and basis of report

As the Trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirement of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material aspect:

Signed:

Date:

Grant Miles ACA Institute of Chartered Accountants in England and Wales

On Behalf of GLX Accounting Limited 69-75 Thorpe Road Norwich NR1 1UA

THE BEEHIVE CHILDCARE GROUP

Balance Sheet - 31[st ] August 2025

Notes 2025 2024
Fixed Assets
Tangible Assets 11 12,700 17,054
Current Assets
Debtors 12
20,725
12,778
Bank Balances 99,992 126,450
______ ______
120,717 139,228
--------- ---------
Creditors: Amounts falling
due within one year 13 (24,700) (33,262)
--------- ---------
Net Current Assets 96,017 105,966
______ ______
Net Assets £ 108,717 £ 123,020
______ ______
Reserves
Total reserves 14 £ 108,717 £ 123,020
______ ______

The Notes on pages 3 to 10 form part of these Accounts

1

THE BEEHIVE CHILDCARE GROUP

Statement of Financial Activities for the year ended 31[st] August 2025

Notes 2024/25 2023/24
Unrestricted Restricted Total Total
Funds Funds Funds Funds
Income from:
Incoming Resources
Charitable Activities 2 152,788 266,111 418,899 411,387
Other Trading Activities 3 1,084 - 1,084 1,109
Investments 4 1,802 - 1,802 2,026
Other Income 5 8,987 - 8,987 9.545
_ _ _ _
Total Incoming Resources 164,661 266,111 430,772 424,067
_ _ _ _
Expenditure on:
Raising Funds 6 - - - -
Charitable Activities 178,964 266,111 445,075 442,058
Other - - - -
_ _ _ _
Total Expenditure 178,964 266,111 445,075 442,058
_ _ _ _
Net Income before other recognised gains
and Losses:
Net movement in funds (14,303) - (14,303) (17,991)
Reconciliation of funds:
Total fund brought forward 123,020 - 123,020 141,011
_ _ _ _
Total funds carried forward 108,717 - 108,717 £ 123,020
----------- ----------- ----------- -----------

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THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

1. Accounting Policies

(a) Basis of Preparation

The charity is a public benefit entity and therefore the financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

(b) Going Concern

The accounts are prepared on a going concern basis and there are no material uncertainties that make the going concern assumption doubtful.

(c) Income

Income is recognised in the Statement of Financial Activities (sofa) when:

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). The charity has received government grants in the reporting period

(d) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. The charity has incurred expenditure on support costs.

All expenditure is inclusive of irrecoverable VAT.

(e) Tangible fixed assets and depreciation

Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. These are capitalised if they can be used for more than one year, and cost at least £1,000. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Office equipment 25% reducing balance Property improvements 10% straight line

(f) Interest Receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity, this is normally upon notification of the interest paid or payable by the Bank.

(g) Operating Leases

Rentals under operating leases are charged to the Statement of Financial Activities on a straight-line basis over the term of the lease.

3

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

(h) Debtors

Trade and other debtors are recognised as the settlement amount after any trade discount offered. Subsequently, they are measured at the cash or other consideration expected to be received. Prepayments are valued at the amount prepaid, net of any trade discount due.

(i) Cash at Bank in Hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition, or opening of the deposit, or similar account.

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event. It is probable that a transfer of economic benefit will be required in settlement and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The discount is recognised within interest payable and similar charges. The charity has creditors which are measured at settlement amounts less any trade discounts

(k) Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.

General funds are unrestricted funds which are available for use at the discretion of the Trustees, to further the general objectives of the charity and which have not been designed for other purposes.

Restricted funds are funds to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

4

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

  1. Income from charitable activities
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2025 2025 2025 2024
£ £ £ £
Early Years Funding - 266,111 266,111 266,873
Non-Funded Fees 152,702 - 152,702 144,232
Nursery Milk Scheme 86 - 86 282
______ ______ ______ ______
152,788 266,111 418,899 411,387
______ ______ ______ ______
3.Fundraising Income
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2025 2025 2025 2024
£ £ £ £
Fundraising and Donations 1,084 - 1,084 1,109
______ ______ ______ ______
4.Investment Income
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2025 2025 2025 2024
£ £ £ £
Bank Interest 1,802 - 1,802 2,026
______ ______ ______ ______
5.Other Income
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2025 2025 2025 2024
£ £ £ £
Hall Bookings 1,041 - 1,041 2,545
Other Grants Received 7,946 - 7,946 7,000
______ ______ ______ ______
8,987 - 8,987 9,545
______ ______ ______ ______

5

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

6. Analysis of Expenditure by Type

nalysis of Expenditure by Type
Other Total Total
Staff Costs Costs Funds Funds
2025 2025 2025 2024
£ £ £ £
Expenditure on Raising
Voluntary Income - - - -
______ ______ ______ ______
Cost of Generating Funds - - - -
Early Years Childcare
(notes 7&8) 370,705 74,370 445,075 442,058
______ ______ ______ ______
______ ______ ______ ______
Total 2025 370,705 74,370 445,075 442,058
______ ______ ______ ______
  1. Direct Costs
Total Total
2025 2024
£ £
Hall Licence Fee 27,198 23,930
Outings and Activities 101 757
Paper, Paint and Materials 7,909 14,276
Milk and Groceries 1,591 1,408
Wages and Salaries 346,321 341,218
National Insurance Contributions 18,335 18,384
Pension Costs 6,049 5,426
______ ______
407,504 405,399
______ ______

8. Support Costs

2025 2024
£ £
Legal and Professional Costs 6,760 6,590
Insurance 2,554 2,376
Rent and Utilities 6,422 5,690
Premises Maintenance 7,513 4,006
Telephone and Computer Costs 5,484 4,678
Printing and Photocopying 1,055 1,154
Other Payments 2,025 6,132
Depreciation 4,355 4,573
Governance Costs 1,403 1,460
______ ______
37,571 36,659
______ ______

6

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

9. Net Income/(Expenditure)

This is stated after charging:

2025 2024
£ £
Depreciation of Tangible Fixed Assets:
- owned by the charity 4,355 4,573
Independent Examiner’s Fees 1,300 1,308
Advisory Fees 103 152
______ ______

During the year, no Trustees received any remuneration (2024-Nil). During the year, no Trustees received any benefits in kind (2024-Nil). During the year, no Trustees received any reimbursement of expenses (2024-Nil).

10. Staff Costs

2025 2024
£ £
Wages and Salaries 346,321 341,218
Social Security Costs 18,335 18,384
Other Pension Costs 6,049 5,426
______ ______
370,705 365,028
______ ______

The average number of persons employed by the charity during the year were as follows:

2025 2024
Manager 1 1
Supervisor 1 1
Assistants 21 21
Administrators 2 2
Cleaner 1 1
______ ______

26
26
______ ______

No employee received remuneration amounting to more than £60,000 in either year.

7

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

11. Tangible Assets

Tangible Assets
Property
Equipment Improvements Total
£ £ £
Cost - 1.9.24 22,952 37,060 60,012
Additions - - -
______ ______ ______
Cost - 31.8.24 22,952 37,060 60,012
______ ______ ______
Depreciation - 1.9.24 20,353 22,605 42,958
Charge in the year 649 3,706 4,355
______ ______ ______
Depreciation - 31.8.25 21,002 26,310 47,313
______ ______ ______
Net Book Value - 31.8.25 1,950 10,750 12,700
Net Book Value - 31.8.24 2,599 14,455 17,054
12.Debtors
2025 2024
£ £
Trade Debtors 6,900 10,009
Other Debtors 13,825 2,769
______ ______
20,725 12,778
______ ______
13.Creditors:
Amounts falling due within one year
2025 2024
£ £
Trade Creditors 494 233
Other Taxation and Social Security 6,041 4,200
Other Creditors 7,032 18,311
Accruals 2,655 2,415
Deferred Income 8,478 8,103
______ ______
24,700 33,262
______ ______

Income has been deferred in 2025 because fee income relating to the year ended 31[st] August 2026 was received in advance. This income will be recognised in September 2025.

8

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

14. Statement of Funds

Statement of Funds
Total
Balance Funds Balance
1.9.24 Income Expenditure 31.8.25
£ £ £ £
Unrestricted Funds:
General Fund 123,020 164,661 (178,964) 108,717
______ ______ ______ ______
Restricted Funds:
Early Years Funding - 266,111 (266,111) -
Staff Funding - - - -
______ ______ ______ ______
266,111 (266,111) -
______ ______ ______ ______
Total of Funds 123,020 430,772 (445,075) 108,717
______ ______ ______ ______
Statement of Funds - prior year
Balance at Funds Balance at
1.9.23 Income Expenditure 31.8.24
£ £ £ £
Unrestricted Funds:
General Fund 141,011 157,194 (175,185) 123,020
Restricted Funds:
Early Years Funding - 266,873 (266,873) -
Staff Funding - - - -
______ ______ ______ ______
- 266,873 (266,873) -
______ ______ ______ ______
Total Funds 141,011 424,067 (442,058) 123,020
______ ______ ______ _

9

THE BEEHIVE CHILDCARE GROUP

Notes to the Accounts for the year ended 31[st] August 2025

15. Analysis of net assets between funds

Unrestricted Restricted Total
Funds Funds Funds
2025 2025 2025
£ £ £
Tangible Fixed Assets 12,700 - 12,700
Current Assets 120,717 - 120,717
Creditors due within one year (24,700) -
(24,700)
______ ______ ______
108,717 - 108,717
______ ______ ______
Analysis of net assets between funds - prior year
Unrestricted Restricted Total
Funds Funds Funds
2024 2024 2024
£ £ £
Tangible Fixed Assets 17,054 - 17,054
Current Assets 139,228 - 139,228
Creditors due within one year (33,262) - (33,262)
______ ______ ______
123,020 - 123,020
______ ______ ______

16. Pension Commitments

The charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension costs charge represents contributions payable by the charity to the fund and amounted to £6,049 (2024-£5,426). Contributions totalling £746 (2024 - £623) were payable to the fund at the Balance Sheet date and are included in creditors.

17. Operating Lease Commitments

At 31[st] August 2025 the total of the Charity’s future minimum lease payments under non-cancellable operating leases were:

2025 2024
£ £
Amounts Payable:
within one year 16,224 16,224
between 2 & 5 years - -
later than 5 years - -
______ ______

18. Related Parties

The charity does not have any transactions with related parties that require disclosure.

19. Controlling Parties

The charity is controlled by the trustees.

20. General Information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Kinchen Hall, Colman Road, Norwich, NR4 7AW.

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