## Trustee Annual Report (September 2021 – August 2022)
Charity Name: Modbury Preschool Registered Charity Number: 1039616 Address: Barracks Road, Modbury, Devon PL21 0RF
## **Chairman’s Report, September 2020-August 2021**
## **Trustee Names**
|**Trustee Names**|||
|---|---|---|
|**Role**|**Name**|**Action**|
|Chairman|BeckyPhelan||
|Treasurer|KateMiller||
|Secretary|BeccaPepperell||
|Manager|KatePorter|Until Dec2021|
||LauraHanrahan|Dec21-June22|
||DanielleLight|July22-present|
Hello, my name is Becky Phelan and I have now been Chairman of the Modbury Preschool Committee for 4 years. Kate Miller has now been Treasurer for 3 years, Becca Pepperell joined us in November 2020 as Secretary and Fundraising Lead.
As you know, there have been some management changes over the last year. The longstanding former manager, Kate Porter, left in December 2021, with Laura taking her place. She then left us in June, with Danielle taking on the role of Acting Manager, and Kim as Acting Deputy Manager. They have both performed wonderfully and the committee are delighted. We were all so please when Danielle interviewed for and was appointed in the substantive role in early September, and is so far so fantastic!!
The academic year of September 2021 and August 2022 has seen the recommencement of some fundraising events. The annual Christmas Grotto was able to take place in late November, which is always a wonderfully festive occasion. Hopefully as the local community gradually feels braver with bigger social events, we can look forwards to bigger and better events than ever.
As you are all aware, the Preschool’s biggest improvement this year is the garden. Becca and her team of helpers worked tirelessly over the summer months and it really is a site to behold. I hope it is as fun as it looks and the children are enjoying it. Thank you to everyone involved in its creation.
I know I say it every year, but we could not be nearly as successful without the lovely staff. We’ve got Veronika and Emma well under way with their qualifications and we look forward to having them as fully fledged preschool workers. The children think the world of them all and so do I, so thank you to each and every one of you. Nell needs to be recognised again for her continued behind the scenes work. She is a vital part of the smooth running of the business and I know she is a great support to both Danielle and the rest of the staff. Keep up the good work everyone!
It is strange to think that this is my last AGM. I joined the committee when my now 9-year-old was 2. Initially as a basic member, then as secretary and then as Chair. I feel very personally about it, and very proud of how it has weathered the storms the last few years have thrown at us. Ade, please take care of it for me! Preschool, I think you are in good hands.
If anyone is interested in finding out more about joining of helping the committee, we are always looking for new members. As you know, we are particularly looking for a Treasurer and Secretary. We are really keen to get an enthusiastic team of volunteers together to properly get going with fundraising events throughout the academic year. It can be anyone with a link to a preschool child – not only mothers!! There is a bit of official paperwork to complete, but we can guide you through that. Please ask any one of us if you would like to find out more.
Thank you for coming this evening and do let me know if you have any questions.
Becky Phelan, Chairman Modbury Preschool – November 2022
#
|Proft and loss and balance sheet for Modbury Preschool|Proft and loss and balance sheet for Modbury Preschool|Proft and loss and balance sheet for Modbury Preschool||
|---|---|---|---|
|Proft and loss report||||
|INCOME||EXPENDITURE||
|Grants|77640.43|Rents, Rates, Utilities|4845.35|
|Session Fees|44878.29|Wages|112130.69|
|Vouchers|3947.75|HMRC|6487.50|
|Donations|7798.42|BT
Insurance, PLA|959.18|
|Sundries|1209.49|Ofsted, NEST
Books, Computer|8747.29|
|Interest|3.77|Supplies, Shopping
Repair|8802.89|
|||Maintenance|381.60|
|Treasurer 2 accou|3868.35|Training|1343.76|
|||Travel outings|641.10|
|||Marketing|2148.15|
|||Petty Cash|50.00|
|||Sundries|1130.00|
|||Fundraising|7819.13|
|||Fundraising account|593.49|
|||EYPP|48.29|
|||Treasurer 2 account|5511.45|
|Total|139346.50|Total|161639.87|
|Proft/Loss|||-22293.37|
|1st September 2020 - 31st August 2021|1st September 2020 - 31st August 2021||
|---|---|---|
|Balance sheet|||
|ACCOUNTSOpening cash position||100343.88|
|Proft/loss||-22293.37|
|Closing cash position||78050.51|
|BANK|**2021**|**2022**|
|TREASURER ACC|68126.06|47472.02|
|FUNDRAISING ACC|2160.82|517.72|
|RESERVE ACC|15999.81|16001.81|
|CONTINGENCY ACC|14057.19|14058.96|
||100343.88|78050.51|
|Two green fgures should be the same|||
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Modbury Pre-school
**On accounts for the year** 31[st] August 2022 **Charity no** 1039616 **ended (if any) Set out on pages** 2
2 (remember to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]. _Delete_ [ ] _if not applicable._
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
> **Signed:** Nicola Hooper
**Date:** 23/10/2022
**IER**
1
**Name:** NICOLA HOOPER
**Relevant professional qualification(s) or body (if any):**
MAAT
**Address:** 21 CHERRY TREE CLOSE EXETER DEVON EX4 5AT
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)
**IER**
2
**Give here brief details of any items that the examiner wishes to disclose** .
**IER**
3