**HOLY TRINITY PLAYGROUP (ASHBY DE LA ZOUCH) Charity Commission Annual Return September 1[st] 2020 - August 31[st] 2021** Submitted July 2022 Mrs S Raphael (Chairperson) Mrs H Thomas (Treasurer) REGISTERED CHARITY NUMBER 1039542 1 ## **CONTENTS** Accounts 2020/21 Accounts 2019/20 TREASURERS REPORT MANAGERS REPORT Independent Examiner’s Report 2 Hdy Trfnity ￿ay￿4) )) 1•2.85 T4iiie4#01•# TOT 24 47.91 4#.40 .10 PAYE IP4 io )•AJ Vl.12 561.74 E-lJ61 FINANaALSLWMKI S3 N(WFLNW TEbrnORA TOTALINCC&IE APENDITLRE rnr8 Ill4￿74) Fitr4Wj￿ CO.C*FLTrI SLfvfvERFPJR )WFAR TCIIS &W254 7m 29Xry) STJ¥F COSTS. WA(%S STWF COSTS. Fl￿(￿￿1¢&￿4w 62459 29&85 46x59 STAJ x&co 61a76 X43 22L43 TELEpWI￿NE1P￿lEj 294U 8397a 91764 $C￿Pn H4￿￿NT STAfFIRWtr F DBS COSTS EYPP/t p￿￿SE$ 917.64 J) )X4) ?85 147.42 LM75 oFFI￿CO5rs E(YJPRIENT sa(6 X14 53Yf6 T(XLmES DAY.iO.U4YrfMvnES&C 257.12 11410 63 7>63 73 STWF. oT￿R CO cowrtEECiW5 79 YL (o co 6(0 S7.(0 LNIFORM 722 lJ37.(4) (1140447 1141*74 Tfahsfets N¢t ll9 19 meTht ¢WrertPCw￿ ((Th11 Peitycagh 17.29L97 -44A93A2 Jts).24 .5%(iVIiD IQ11*18 I(IX24 2225 YXn•75 4Z 1101& Sthwykn(th210Th15n fkw i 248.44 ## **TRUSTEES REPORT – TREASURER 2020/2021** I am pleased to say that we have had a more typical year this year and that despite the challenges that Covid-19 continues to place on us, we have managed to stay on track and keep Holy Trinity Playgroup running without any financial concerns. Excluding fundraising, which I will cover shortly, our income this year is £152,673.21, which includes Furlough Grant totaling £5243.19, compared to last years’ income of £120,771.73. Our expenses were £136,129.32, compared to last years’ expenses of £114,186.74. This gives a surplus for 2020/21 of £16,543.89. As always, our aim is not to make a profit but to balance the income and expenditure to provide a secure future for the playgroup. Playgroup has been operating as close to normal as possible over the past year and this has been reflected in the full register and the positive bank balance at the end of the year. This has been helped by the EYFS funding being allocated for the Autumn term based on the previous January census numbers, which ensured that we received maximum funding even if some children had not yet returned to playgroup due to Covid-19 concerns. We also received a further £5243.19 in furlough grant. In addition to our usual income, we usually have several fundraising opportunities throughout the year. Unfortunately, due to Covid-19 we were unable to do any fundraising during the Spring and Summer terms, however, due to a very successful Christmas raffle, we were able to raise an amazing total of £952.50. We have also received a further £192.95 from additional fundraising such as cash back from Amazon Smile. We always use money raised from fundraising to directly benefit the children in the form of new play equipment, interior and exterior improvements, new technology and new experiences for the children. We would like to thank the fundraising team (committee and staff) and a HUGE thank you, as always, must go to parents and local supporters who always dig deep to help. In April the National Living wage rose to £8.91, which was slightly less than we had anticipated. Along with the rise to the staff on that wage, we were also able to implement pay rises across all pay bands, in line with our pay rise proposal agreed last year. The hourly rate for fees increased from £5 to £5.50, as agreed last year. We would normally expect to see an increase in hall rent from April 1[st] of each year, however, there has been no increase in 2021. This has further strengthened our financial position as the rent expense has not been as large as anticipated. Our forecasts for 2020/21 are not looking as favourable as they could. We will need to monitor the income versus expenditure closely to ensure that we are not left in a negative position at the end of the year. We are, however, in the fortunate position that despite the setbacks caused by Covid-19, we do have reserves in the bank, and should we need these to help make this year a success whilst we readjust to life after lockdown (fingers crossed!), we will be able to do that. We also have a mix of new and tried-and-tested fundraising ventures planned to enable us to raise money for the playgroup without having to rely on the typical Christmas and Summer fairs, which still may not be possible for this coming year. As always, the full accounts are available to review on request. This concludes my report. 6 ## **Tuesday 12th October 2021 MANAGERS REPORT** Good morning, and thank you for taking the time to join us today. I would just like to give you an overall view of the last 12 months. We returned in September 2020 with a full capacity of children but with Covid 19 rules in place. This meant that parents were asked to queue outside with social distancing in mind, wear masks and only enter the building a few at a time and exit through the side door. The drop off and collection process took longer as a result but the parents supported the guidance in place. Unfortunately we were again unable to hold our Christmas Fair but did have a raffle to help with fundraising efforts. It was a great success thanks to the support of the committee and we spent the funds on new resources for the playgroup including new scooters. This was followed by Christmas jumper week and a fun filled week of Christmas activities, including Christmas Bingo. After Christmas another lockdown began but with Early Years being able to open. We took the decision that we would change to drop off and collection being through the side door with no parents entering the building and the children sanitizing their hands. This did result in communication between staff and parents being very difficult even with the option of parents emailing or texting any concerns or queries. With this being said, on a positive note the feedback from parents suggested that this new system resulted in a quicker drop off and the children becoming more independent as there was less time for them to cling to parents. During this time two members of staff were shielding due to being clinically vulnerable which did affect our staffing numbers. All staff covered extra shifts to keep us open but this did mean that we were all exhausted from being stretched to our limits. Some parents did decide to keep their children at home which helped with the ratios but if a staff member was ill or self-isolating that put even more stress on the remainder of the team. During the spring term we had two staff who contracted Covid and other staff who had to self-isolate due to school protocols around sending children home. After the Easter break one shielding staff member returned which did ease the pressure for staff but more children also came back to the setting. During the Summer term we unfortunately had two members of staff leave. First Nicola Sterne, our Business Support in April and then Sophie Gardner in May. We advertised both positions but soon discovered that there was a national shortage of Early Years Practitioners and so we had no choice but to ask staff if they would temporarily take on Sophie’s hours, which thankfully they did. Our job advertisement for Administrator did have more success and we carried out three interviews and employed Beth Williams who shadowed Nicola for a few weeks before taking on the role of Administrator. She very quickly fitted into the team. Due to the Covid restrictions we could not hold our Summer Fair, School leavers trip or assembly as usual, but we tried to ensure that all the school leavers and their families had a special last week of term. This included a free childrens tombola, sports day, balloon model to take home and a fun Summer Fair during the session. All of the children and staff really enjoyed the activities and the parents told us how their children talked fondly of the fun they had. This special week is something that we would love to repeat in future years. 7 Even though it was a challenging year, staff ensured that the children’s care and education did not suffer. All areas of the Early Years Foundation stage were covered whilst following a topic led by the children’s interests. Firstly Dinosaurs then Under the Sea. We spoke about the different creatures, their size, their habitats, what they eat along with many new facts using a variety of activities. Please take the time to explore our display boards with further information about the topics. It has been another challenging year for us all but I feel that we have worked extremely hard as a team to ensure that Playgroup has supported our parents and their families through a difficult time. I would also like to thank the Committee for continuing to offer their support throughout by offering much needed advice and guidance. This concludes my report for this year. Thank You Jane Newborough Manager, Holy Trinity Playgroup 8 0*1 CHARITY COMMISSION I Independent examinerfs report on the FOR E￿LAND AND WALES I accounts Seetion A Independent Examiner 5 Report On •¢counts for th• ymr Cbartty no 31°Awt2021 1039542 Tr￿t? fw tr¢ 31M12021 b••h of rnport llho Acri uThJ8r se(kn1 145 ofthè 2011 Acl cwryry ¢xrt my •xamin•lKXI. I hwe l(kn•J tt* a￿￿9b1e gr¥en ty th• Chanty Commis* undèr 145(5Kbl oflhe Ad. Ind•p•nd•nt I h•b* ￿pIe1•y my ex￿8￿ l Ihal M*gr1￿ m•ttarn h cawe lo beltrrfe Ihal w). maten4 resF*d ofthe Charrtw Ad. or C(M￿em1r￿ Iha C￿1￿1 of accounts 5¢¢ wl In Ihe ChBritN the 10T*￿￿ be In thits rtyjort S*D•d: qu*lllk•tlonl•l or body 111 •nyl'. 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