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2023-08-31-accounts

Charity number: 1039449

St Mary’s Association (Wimbledon) Report and Accounts 31[st] August 2023

St Mary’s Association

Address

C/O St Mary’s Catholic Primary School Russell Road Wimbledon SW19 1QL

Trustees

Jin West Helena Cairns Louise Wong Min

Bankers

CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Independent Examiner

Liliya Lubczynska

St Mary’s Association

Trustees’ report

St Mary’s Association (SMA), the St Mary’s Catholic Primary School Parent Teacher Association (PTA), is a charity which is run by a committee (of which a number also act as trustees) elected annually or biennially at the Annual General Meeting. All trustees give their time voluntarily and do not receive remuneration or other benefits.

The Committee, as trustees of the charity, confirm that they have complied with their duty to conduct the affairs of the charity with due regard to the Charity Commission’s guidance on public benefit. The public benefit of the charity is outlined below.

The objectives of the PTA are to advance the education of the pupils by providing and assisting in the provision of facilities for education at the school (not normally provided by the local authority), to foster more extended relationships between the staff, parents, pupils and others association with the school and to engage in activities which support the school and advance the education of the pupils attending it.

In deciding which activities to run this year the trustees of the PTA have considered the guidance issued by the Charity Commission on public benefit. The trustees wanted to balance the need to have events that would raise funds for the charity to enable us to meet our objectives stated above.

The main activity of the PTA has been the organisation of fundraising and social events to further relationships between the pupils, teachers and parents. As the accounts below show, it has been another very successful year resulting with net fundraising income of £32,342 (2022: £31,274). Events in the year included:

A great contribution is made by members other than the trustees. We are very grateful for the many hours parents and staff have spent organising, running and attending events. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.

The money raised by the PTA over the last year has been used in a variety of ways, some examples of this are:

St Mary’s Association

The net result for the year was an excess of receipts over payments of £1,802 resulting in year-end funds of £46,424 (2022: excess of payments over receipts of £11,606 and year-end funds of £44,623). None of the funds have restrictions or designations on usage and are classified as unrestricted funds.

Signed on behalf of the Committee

Jin West Dated: 17/6/24

Louise Wong Min

St Mary’s Association

Independent examiner’s report on the accounts

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention

  1. Which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. To keep accounting records in accordance with section 130 of the Charites Act; and

  3. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Liliya Lubczynska

Date 03/6/24

St Mary’s Association

Notes Total Total
2023 2022
£ £
Current Assets
Cash 350 383
CommunityAccounts 35,835 34,101
Savings Accounts 10,239 10,138
Total Assets 46,425 44,623
Represented by:
Unrestricted Funds 46,425 44,623
Restricted Funds 0 0
Total Funds 46,425 44,623

Income and Expenditure Account for the year ended 31 August 2023

Notes Unrestricted Restricted Total Unrestricted Restricted Total
2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Net FundraisingIncome 2 32,342 31,274
Purchases for school 3 (30,639) (42,713)
Interest 99 (167)
Surplus/(Deficit) 1,802 0 0 (11,606) 0 0
Funds brought forward 44,623 0 44,623 56,058 170 56,228
Funds carried forward 46,425 0 46,425 44,623 0 44,623

Notes on the accounts

1. Basis of preparation

The accounts have been prepared in accordance with the receipts and payments basis of accounting as permitted by the Statement of Recommended Practice ‘Accounting by Charities’ issued by the Charity Commission for smaller charities.

St Mary’s Association

2023 2022
Income Expenses
Net		 Income Expenses
Net		 Income Expenses
£ £ £ £ £ £ £ £
Unrestricted
Summer Fair 15,839 (4,274) 11,565 12,005 (448) 11,557 2,907
Christmas Fair 16,910 (4,167) 12,743 13,498 (2,342) 11,156 16,029 (5,151)
200 Club 1,519 (330) 1,189 1,913 (270) 1,643 2,991 (430)
Amazon Smile 348 348 375 375 467
Theme night 2,368 (904) 1,464 756
Christmas Cards 1,209 1,209 3,730 (2,728) 1,002 4,483 (3,287)
Pumpkin Party 647 (70) 577 907 (91) 816
Calendar 0 870
Second Hand Uniform Sale 1,449 (96) 1,353 1,292 1,292 820 (90)
Christmas Trees 2,526 (1,885) 641 2,444 (1,784) 660 2,794 (2,186)
Giving Machine 85 85 85 85
Cake Sales 0
Easter Egg Hunt 1,926 (1,091) 835 1,602 (251) 1,352 822 (120)
Welcome Evening 874 (283) 590 846 846
End of Year 2,870 (2,872) (3) 2,124 (2,587) (463) 1,993 (945)
Other Events/Expenses 210 (464) (254) 1,035 (81) 954 1,301
Teachers funds 3,282 (3,256)
Total Unrestricted 48,779 (16,437) 32,342 41,855 (10,581) 31,274 39,515 (15,466)
Total Restricted - - - - - - - -
Total 48,779 (16,437) 32,342 41,855 (10,581) 31,274 39,515 (15,466)
Interest Received less Bank Charges 99 (167)
Net FundraisingIncomeplus Interest 32,441 31,107

St Mary’s Association

2023 2022
£ £
Unrestricted
Teachers Fund 2,550 3,000
Advanced Reader 97 7,965
Furniture 4,170 6,383
SmartyClub resources -00 1,424
Nursery 2,767 435
Wellbeing 2,508 785
DT resources 2,700
Classgifts 545
Computingequipment(Chrome books/iPad e t
7,229		 7,015
Outdoor expenses 1,179
SportsEquipment 1,000 2,184
Sunflower Fund 5,075 114
Books 1,383 4,641
Other 718 1,403
Water Filters 150 150
Maths & Science 675 3,799
Music 998
Insurance 140
Total Unrestricted 30,639 42,543
Restricted
Sports Equipment and Kit 170
Total Restricted - -
Total Purchases 30,639 42,713

4 Reserves Policy

The PTA reserve policy is to hold a minimum of £5,000 cash at bank, all of which is unrestricted, non-designated funds. The trustees will review their policy on reserves each year in the month following the AGM and at other times during the year should the need arise, particularly in the event of emergencies or unexpected drops in income.