**Trustees' Annual Report for the period** Period start date Period end date **From 1[st] April 2021 To 31st March 2022** ## Section A Reference and administration details **Charity name** Runnymede District Scout Council **Other names charity is known by** Scout Association Registration No 15407 **Registered charity number (if any)** 1039314 **Charity's principal address** 21A Abbey Road Chertsey Surrey KT16 8AL ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Penny Lympany|District Commissioner||County Commissioner| ||Carol Reeves|District Chair||District Commissioner| ||George Kerr|District Secretary||| ||Richard Mason|District Treasurer||| ||David Breakwell|District Explorer Scout
Commissioner||| ||Malcolm McGahan|District Network Commissioner|From 22.10.21|| ||David Kelly|District Scout Active Support
Manager||| ||David Moore|Group Scout Leader, 1stChertsey||| ||Tone Kelly|Assistant Cub Scout Leader
1stEgham Hythe|From 22.06.21|| ||Andrew Selwyn|District Quartermaster/Assistant
Cub Scout Leader 2ndNew Haw|From 22.06.21|| ## **Names and addresses of advisers (Optional information)** |**Type of adviser **|**Name**|**Address**| |---|---|---| |Bankers|Barclays Bank plc|Staines Group| ||COIF Charities Deposit
Fund|Senator House, 85 Queen Victoria Street,
London EC4V 4ET| ||Cambridge & Counties
Bank Ltd|Charnwood Court, New Walk,
Leicester LE16TE| 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scout Districts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The District is managed by the District Executive Committee. The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of her appointment. Members of the Executive Committee act collectively as charity trustees of the Scout District, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the District - Manage the District finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing Chairmen to lead the sub-Committees - Ensure that Young People are meaningfully involved in decision making at all levels within the District - Open, close and amalgamate Groups, Explorer Scout Units, Scout Network and Scout Active Support Units in the District as necessary. - Appoint and manage the operation of an Appointments Advisory Committee, including appointing an Appointments Committee Chairman to lead it. - Supervise the administration of Groups, particularly in relation to finance and the trusteeship of property. The Executive Committee also: - Appoints Administrators, Advisers, and Co-opted members of the Executive Committee - Approves the Annual Report and Annual Accounts after their examination by an appropriate auditor or independent examiner. - Presents the Annual Report and Annual Accounts to the District Scout Council at the Annual General Meeting; files a copy with the County Executive Committee; and submits them to the Charity Commission. - Maintains confidentiality with regard to appropriate Executive Committee business. 2 The District Executive Committee has identified the major risks to which it believes the District is exposed. These have been reviewed and systems have been established to mitigate them, by ensuring that all members of the District Team are aware of the importance and the correct procedure for carrying out risk assessments for District events and that Groups are also aware of their responsibilities regarding not only events but also their own Headquarters. The main area of concern that has been identified is: Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Association’s national accident insurance policy and maintains separate policies to provide additional cover for leaders and helpers. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objectives of the District are as a unit of The Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Subscriptions are charged for membership to cover the running costs of the District and these do not unduly restrict membership. The District follows the principle that no one should be excluded because of their inability to pay membership subscriptions. **Summary of the main activities undertaken for the** The District meets the Charity Commission’s public benefit criteria under **public benefit in relation to** both the advancement of education and the advancement of citizenship **these objects (include within** or community development headings. **this section the statutory declaration that trustees have** During the Covid-19 pandemic all District activities and events were **had regard to the guidance** subject to the varying government and Scout Association regulations and **issued by the Charity** guidelines. **Commission on public benefit)** |**issued by the Charity**
**Commission on public**
**benefit)**|guidelines.| |---|---| ||The District, which covers the Borough of Runnymede, has 11 Scout| |You**may choose**to include
further statements, where
relevant, about:|Groups comprising 1 Squirrel Scout Drey (4-6 years old), 12 Beaver
Scout Colonies (6-8 years old), 14 Cub Scout Packs (8-10½ years), 10
Scout Troops (10½-14 years), 3 Explorer Scout Units (14-18 years), 1
Scout Network, 2 District Active Support Units and a District Team.| |policy on grantmaking;|| |policy programme related
investment;|At the annual census there were 809 young people in membership and
207 adult leaders, making 1,016 members in all. In addition, there are
nearly 200 non-uniformed administrators, parent helpers and fundraisers.| |contribution made by|All the adults involved are volunteers without whom the District could not| |volunteers.|function.| 3 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** The Covid-19 pandemic continued to affect in varying degrees Scouting activities during the year. However, as soon as the green light was given District section events restarted with Beaver Scouts camping at Birchmere, Cub Scouts on fun days at Earleywood and Scouts camping at Walton Firs. In total 371 young people enjoyed these activities alone. Our three Explorer Scout units also had full programmes and work is in progress to rejuvenate the District Scout Network with students at Royal Holloway College. The new water activities Active Support Unit held two intensive canoe courses in the autumn and spring for 16 Scouts and Explorers drawn from Runnymede and Woking Districts, as well as providing taster sessions for a further 77 Cubs, Scouts and Explorers. Our thanks go to the Addlestone Canoe Club for hosting these activities. Continuing on a water theme, 147 Cubs took part in the Cubs District Big Splash at Woking Pool in the Park. Adult leader training has again been to the fore during the year. As well as the usual mandatory training including first response training, the District has supported through our Michael Patrick fund attendance at courses in narrow boating, archery, shooting, fencing, canoeing and minibus driving. The District team has been enlarged with the appointment of Malcolm McGahan as Network Commissioner, Victoria Coombs as Deputy Network Commissioner and Katie Griggs as Assistant District Commissioner (Activities). The post of District Youth Commissioner remains unfilled at present. The annual census showed an increase in youth membership of 19% on the previous year, with the largest increase being in the Beaver Scout section where numbers were up 36%. We also welcomed the District’s first Squirrels Drey for 4 to 6 year olds at 1[st] Chertsey. 4 young people will represent Runnymede at the 25th World Scout Jamboree in Korea in 2023 with 5 adults in the International Service team. A number of adult leaders, supporters and administrators have received awards during the year; the District Executive offers its congratulations to all the recipients. . . 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The District’s policy on reserves is to hold sufficient funds to maintain continuing Explorer and Network Scout activities, to help meet and underwrite the costs of Scouts going to World Jamborees every four years, support our Groups by providing temporary loans and in the event of a Group having to close protect the good name of The Scout Association by paying off any reasonable debts. The District held reserves of £68,036 against this at year end. The balance in the Michael Patrick Fund, an expendable endowment fund set up in 2007 from former District Commissioner, Michael Patrick’s legacy, was £46,978. The purpose of the fund is the development of Scouting in Runnymede. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The District’s income and expenditure are small and as a consequence the District does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only banks which are members of the Financial Services Compensation Scheme or with the Charities Official Investment Fund. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. The District Executive acknowledges the continued support received from members and officers of Runnymede Borough Council, in particular grants totalling £1,500. ## **Section F Other optional information** The principal targets for the coming year are set out in the District Development Plan. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** _**[Richard Mason ] George Kerr**_ George Bertram Kerr **Full name(s)**[Richard Graham Mason ] District Treasurer District Secretary **Position (eg Secretary, Chair,etc)** **Date** 10 May 2022 5 Charity Number 1039314 Rurmwmede District Sc(xrt COU￿11 Statement of financial activities 2021122 2020121 Total Total In¢oming resources InGomlng resowc86 from 9ww*od nwy Incty 1,576 10,025 7,198 8,774 10.025 12,244 3.375 412 718 884 15,516 Olfer Incomln9 resources Total in¢omlng rnsouyces Resources expended Costs of G8n8rafjng FurwJ8 665 19Y3 14.678 412 35,033 18,204 Fundrasing Itwthrvj ¢x 8,669 10.908 Charttablo actlvlli8S 11,011 Governa￿e costs 19ATT 11.011 32.443 11.381 3.667 1,951 1,443 Gross transfers bgtween funds 1,951 5,618 21,613 Zl.231 2,590 6,823 Totalfunds f(¥wanl 42.390 48,421 112.424 105,601 Total funds carried fofward 46.978 115,014 112,424 Runnymede District Scout Council Financial statements for the year ending 31st March 2022 Balance sheet 31st Ma￿h 2021 31st March 2022 Totsl Total Fixed assets Tangible assets Other fixed assets Totsl r￿fjd assets Current assets St¢xk Debto Short terni investments Cash at l)ank and in hand Total Current assets 4.330 2.183 31,050 6,862 44,425 4.330 28.514 72,570 13,740 119,154 5.837 32,644 67,558 9,253 115,292 qo 1,275 19,598 6,878 27.751 25.056 21.922 11 12 46.978 Creditors: amunts tdllong due within on¢ year 13 3.620 520 4,140 2,868 40,805 27.231 46,978 115.014 112424 40.805 27.231 46.978 115014 112,424 Creditors: amounts falling due after one year 13 Provisions for liabilities and charyes 40.805 27,231 46,978 115,014 112,424 Funds of the Charity Unrestricted funds 40.805 40,805 27.231 46.978 42.390 21,613 48,421 Deslgnated funds Endowment funds 14 27.231 14 46.978 Total funds 27.231 46,978 115,014 112,424 Date 10 May 2022 Srgnthre Print Name 6eorye Kerr District Secretary Notes to the accounts Note 1 Basis of preparation 1.1 Basls of accounthig These accounts have been on the basis of htstorr c05t In with: the current Charibes SORP., and Accounting Standard5 . and ￿th the Charities Act 2011. 1.2 Change in basis of accounting There ha5 been no dwige to the accountiTrJ poI￿leS (Yaluatijn nHes and rnett￿￿s of accounting) since last year. 1.3 Changes to previous accounts No changes have been made to the &counts for prevu)us years. Note 2 INCOMING RESOURCES Accounllng policies related expendiluro Grants and donations and gifts Glfts In kind am¢y￿rt acbJalty realised. distr1t￿rted ty the thaity. Donatgd services and tdcllltleg expended) where the beneft to the tsity is reason* quantffiable, meesu￿b￿ and material. Voluntoer halp Invgstm8nt Income EXPENDITURE AND LIABILITIES Llablllty recognition abiliiies are rwvsal a5 SO￿ as there is a ¥ Orconstructi￿ obltgation committing the the yearthe event lakes FI￿1. Governance costs Grants ASSETS Tangible fixgd assets for use ThvAe are caPtaI￿ed rftw ￿ be used for mLYe fkn one year, and cost at ￿st £4,000. by ¢haTity FUNDS Designated funds unrestr1d￿l frarn￿r￿ by the lJustees Part￿ular wrpjses. received the late IAi(thael Patrrx" the purpc6e ofthe fund ts fDrthe development of 10 Note 3 Anatysis of incoming resources 2021122 2020121 Voluntary income Memtershi subscri ns Less". Membership subs¢ripbons pard on to Headquarters alld Coun Net membershi sUb￿ri tions ￿trIfted Donations and tants Note 7 Gift ald tax claim 29,837 -29.496 5.754 35.591 -29.496 6,095 1,731 948 8.774 31.521 10,116 1,500 628 12,244 341 1,231 5.754 500 1,576 7,198 Activities for generealing funds Special collections Bad e sales Scout Shop sale5 Equi ment hire Increase decrease 3.473 8.059 3.473 8.059 1,052 2,593 in stocks -1,507 10.025 -1,507 10,025 270 3,375 Total Interest COIF Charities Deposf( Fund Cambridge & Counties Bank 1st Chertsey Loan Account 20 21 417 280 718 19 454 411 131 280 412 306 Incomlng resources from eharltsbte activities Youth Pr General Jamboree Beaver Scouts Cub Scouts Scouts lorer Scouts Arche Club Water activities Shootin ramme and activrtse5: 249 249 1,375 2.205 3.480 1.972 4.211 131 1.763 130 15.516 430 1.375 2,205 3,480 1.972 323 175 4,211 131 1,763 11 130 8.036 Totol 7,480 939 Adult su rt and trainin Scout Fellowshi Active Su Netsvork Scouts Trainin rt Unit 97 Total 97 Other incoming resources DC & ADC Beavers retirement collec￿Tr 665 665 Note 4 Analysis of resources expended 2021r22 2020121 Costs of genorating voluntary income Total Fundraisin trddin Lotteries Act f urchases Scout Sho 20 2.251 6,398 8.669 20 2,251 6.398 8.669 20 780 2,111 2,911 Total Charitable activities Youth ro ramme and actlvities General Jamboree Beaver Scouts Cub Scouts Scouts Explorer Scouts Arche Club Water activtbes Shootin 141 141 397 1,583 2.71 1,831 1.583 2,706 1,831 9,065 100 1.357 30 16,813 323 434 9,065 100 1.357 1,855 41 30 6.291 10.522 3,050 Adult support and trainin Scout Fellowshi IActs"ve Su Netsvork Scouts Trainin and literature ort Unit 1.855 1,855 1,855 Developmenl of Scouting Equi ment Scarveslunifomis 524 470 994 524 470 994 Support and services to the movement Adminislratior5 & insuran Bourne Co se DC & ADC Beavers rets"rement 2,439 2.439 2,952 2.439 1,654 10.908 2.439 1,673 23,774 3,618 1,797 8A70 Grants and donations Note 7 19 11.011 Totsl Governance costs Annual eneTrl meelin Trustees e enses T¢)tal 12 Note 5 No payments wete Inade to tnjstees or to third wties for exp￿nseS ￿￿rred by trusiees during the year or prevDus year, other than reimbursements for purchases maje on behalf of the charty ￿ the nomial course of its operats)ns. 5.2 Independent Exaniner fees No fees have been pad during the Sear￿ the We￿U$ year. Note 6 Paid employees There are no p2KI empwes. Note 7 Grants and donalions The charity r￿1ve￿I the folkA¥ing grants and donations durÉng the year Donor Totsl amount of rants received £ 1.500 231 1.731 Runn Other ede Boro h Council Tofal grants and donkn.ons rants arKI d(￿atrOn$ duri the The chari made the follown Names of institutions Purposo RBC grant {tent drying 5y5tern) RBC rant secu ate RBC grant (HQ renovatK)ns) Scout Sho rebates wreath Total amount of rants aid£ 154 1st Egham Hythe 1 sV4th Addlestone 2nd New Haw Scout Grou s in District R al Brit"sh L ion 524 406 570 19 73 Note 8 Tangible fixed assets The Insuran￿ value of ElS1￿t equi￿ is £16.540. with 39 yeats unexptr&J. It no ￿Ue. Note 9 Investment a￿15 13 Note 10 Analws of debto Amounts falling due within one year 31st PAar¢h 3151 Marth 2022 2021 Amounts falling due after more than one year 31st March 31st Mar¢h 2022 2021 Explorer Scouts subscriptions outstanding Debts due from Groups Other debtors Other debtor¥: Gift Aid tax refund Prepayments and accrued Income 20.000 25,000 862 278 177 2.896 1,605 Total Note 11 Analysis of deposits Short temi investments 31st March 2022 31st March 2021 COIF Charities Deposit Fund 27.570 27.558 Cambrldge & Countles Bank Totsl 45.000 .57 40,000 7.55 Note 12 Analysis of deposits Cash at bank and in hand 31st March 2022 31st Illareh 2021 Bank Current a¢¢ount Cash in hand 13,724 16 13.740 9.237 16 Total Note 13 Analysis of creditors Creditors and accruals Amounts falling due withln one ear 31st MaTch 31st Mavch 2022 2021 Amounts falling due after more than one ear 31st March 31st March 2022 2021 Loans and overdrafts Subscriptions Debts due to County and Groups other creditors Accruals and deterred income 3,620 4.140 1,794 Totsl 14 Note 14 Note 14.1 EFHlowment Fund During the financial year 2006-07 the charity set up an expendable endowment fund from the legacy received from the late Michael PatridL The purpose of the fund is for the development of Scouting in Runnymede. Movements during the year were" und balancg brought forward un Gains and losses balance carried fornard In¢oming Outgoing Transfus Michael Patrick Fund 48.421 412 1,855 1,443 46.978 Note 14.2 Designated Funds Movements on designated funds during the year were: Fund balance brought forvrard Fun balance Carried forward Gains and losses Incoming Outyoing Transfers lorer Scouts Jamboree Fund Network Scouts Fellowshi SASU Arche Club Water activities Dc's Discretiona Cubs Resetve Beavers Reserve Scouts Reserve Total 10,792 5.680 219 466 971 236 315 1.301 1,633 10.848 1,625 -9,084 -999 1.500 765 3,125 11,557 8.805 219 466 570 1.357 128 406 642 315 2,051 2,233 100 27,231 Fund 750 600 100 1,951 750 600 100 5,618 21,613 14.678 11.011 Transfers to and from unrestricted funds and DeS￿nated FurKls a￿ to build up reserves to meet future costs of events or as a Contribution towards Section adivrtEes. Note 15 None Transactions with related parties Note 16 None Additional Disclosures 15 We repart on the ￿nts ofthe D*irt forts yw 31 2022, ¥thich are set oul on p4es 7t0 15. R98￿CtIVe re6ponslblllll•8 of In*tog6 al￿ examlner consider that an •JYit is not rEquied for this y* under ￿￿)n 144(2) ofthe chariti￿ kt 2011 It is ¢)ur respws*ibtyto: eThnine the aCC￿nts 145 olthe 2011 P¢ to follcrtl the p¥ocedu￿ lawa ¢kn•m in the ger￿Tal Direct*M given by thft Charity Commiss•x unthr sectim 14515)(bl ofthe 2011 Art and Our ex8minalK￿ was out in •3JJrdance ¥￿th the generat Direct*￿S gNen by the Charty commiss￿)n. An VAamirEation includes a reviv4V of the armunting f￿rdS kept by the charity and unusual items or dthufes in the aeoxtnts. and seeking explanations from you a5 trustees conceming any such matters. The prr￿lures undertaen (kn not Fffovhje all ￿ evKlen(* that below. lo prepare actounts èttord the aco)unting [g￿rdS arKI o)mpty with the have not been nrt or ofthe accountsto be re&aied. 201612 1 FULLER SPURLING & CO CHAR TEREDACCOUNfANfs& REQST&IEDpJnr MIU Housè 58 Gtsildford Street SurTÈy. Kf16 98F