## **Trustees’ Annual Report for the period** ## **From 01/01/2025 To 31/12/2025** **Charity name: Llandyfaelog & District Agricultural & Horticultural Society** ## **Charity registration number:1039280** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Advancement of Agriculture &**
**Horticulture for the benefit of the public**
**by holding an annual show**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Annual Show held on 14 September**
**2024 at Carmarthen Showground**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have made every**
**endeavour to meet the Charity**
**Commission’s requirements and**
**guidance**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**By holding the Annual show, the**
**Society has enhanced the knowledge**
**and awareness of the public in local**
**agriculture and horticulture.**
**The inclusion of Young Farmers and**
**Children’s Sections plus young**
**handlers’ classes has added a further**
**bonus to the achievement of the**
**Society’s aims.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Noting the Independent examiner’s**
**satisfactory report, the Society’s**
**Trustees and AGM accepted the**
**Financial accounts [as attached]**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held as per Charity**
**Commission guidelines. Due to the**
**small size of the Charity, these are only**
**held in the form of a Bank Deposit**
**Account to cover exceptional cash flow**
**requirements and to take care of any**
**unusual deficits incurred by running the**
**Annual Show**| |Amount of reserves held|Para 1.22|**£59,241.88 as at 31/12/2025**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution adopted on 22/11/1993**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Annual election**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Trustees agree to and sign Trustee Eligibility declaration annually** Policies and procedures adopted for the induction Para 1.51 and training of trustees ## **Reference and Administrative details** |Charity name|Llandyfaelog & District Agricultural & Horticultural Society| |---|---| |Other name the charity uses|Llandyfaelog Show
Landyfaelog Agricultural and Horticultural Society| |Registered charity number|1039280| |Charity’s principal address|Pant y Crug
Kidwelly
Carmarthenshire SA17 5AN| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Llinos Jones|Chair 2025||Society’s AGM| ||Mary Francis-
Jones|Secretary||| ||Jennifer Jones|Treasurer||| ||Rheinallt Jones|Trustee||| ||David Ryan James|Trustee||| ||Rev PhilipJohnes|Trustee||| ||Peter Francis|Trustee||| ||Colin Jones|Trustee||| ||PhilipDavies|Trustee||| ||Edwin Atkinson|Trustee||| ||Richard Thomas|Trustee||| ||Bethan Jenkins|Chair 2026||| ||Bethan Knott|Trustee|As from 10 March 2026|| ||Kristopher Owen|Trustee|As from 10 March 2026|| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Nil** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|LLINOS JONES
[Signed on Original on file]|BETHAN JENKINS
[Signed on Original on file]| |---|---|---| ||LLINOS JONES|BETHAN JENKINS| ||
CHAIR 2025|CHAIR 2026| ||3 JUNE 2026|| ||3 JUNE 2026|| LLANDYFAELOG SHOW BALANCE SHEET 2025 |INCOME|2025|2024|EXPENDITURE|2025|2024| |---|---|---|---|---|---| |OPENING BALANCE|9672.47|6651.96|||| |Income pre June 2024||10508.29|Expenses pre June 2024||12790.67| |Income pre 15-03-25|2142.28||Expenses pre 15-03-25|5544.60|| |Packages|400.00|400.00|Show ground Hire|3000.00|2701.20| |Adverts|1300.00|1050.00|Catalogue print & Tickets|93.60|259.60| |Collection Books|3008.00|2785.00|Insurance Show & Trustee|504.67|504.67| |Donations|1410.00|1190.00|Banners/Rosettes/Trophies|645.95|| |Catering|520.00|575.00|Catering|713.00|869.00| |Indoor Stands|807.00|870.00|Geraint James Announcer||| |Outdoor Stands|980.00|815.00|Vet (Equine)||280.00| |Sponsors|5712.00|2870.00|Medical cover|560.00|560.00| |Stockjudging raffle|63.00|59.00|Stock Judging prizes + catering|281.00|313.00| |Entries|1701.85|1786.42|Sundry payments|1609.61|1560.95| |Bar & selling stock|2835.87|2238.53|Bar sundries|1171.21|1105.10| |Gate|2927.72|3503.19|Honorarium x 2|3000.00|| |Prize Money Returned|3178.50|3297.00|Prize monies|7347.00|7310.00| |Floats|2095.00|2335.00|Floats|2095.00|2335.00| |Raffle|505.00|326.00|Bands|150.00|150.00| |Slate refund|185.50||Repayments|35.00|113.00| |Childrens' Entertainment|231.00|217.00|Kids Entertainment||| |Other Income|1337.30||Website||422.40| |Bottle Stalls Boxes||93.00|Hall Hire|153.75|247.50| |Funds transfers in||10000.00|Funds transfers back||10000.00| ||||Treasurer Expenses||218.08| |2024 Show Gift Aid|1235.03||Secretary Expenses||157.75| ||||Counterfeit money|41.00|| |Total Income|32575.05|44918.43|Total Expenditure|26945.39|41897.92| |Total Income|32575.05|44918.43|||| |Total Expenditure|26945.39|41897.92|||| |Show Loss / Profit|5629.66|3020.51|CLOSING BALANCE|15302.13|9672.47| Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to th• trust••s THE LLANDYFAELOG AND OISTRICT AGRICULTURAL AND HORTICULTURAL SOCErY On accounts for th• y••r 31112r2025 Charlty no 111 any) 1039280 S•t out on p•g•• Atta￿￿1 to thly rgF I rep￿ to If* tnMle8s on my examinati(￿ ol the accounts of the atM)ve ¢￿a￿ty (Ihe TnMI"I for the year ended As the ch8ftty's trustses. you are responsible for the preparation of the accounts in gccudarKe wrfh Ihe requirements of the charit￿s Act 2011 rthg Acr). Ro8pon8lbl1lll￿ •nd bas1$ of rnpixl I rewt in resF*cI ol rny examinat#)n of the Trusvs accounts carried tyjt under sedion 145 of tho 2011 Act and in carying out my examination. I have followed all the applicable DirectK￿$ gvan by the Charity Commission under section 145151{b) of the ACL Independent ￿ charity's gross incoff* exceedeij £250,OW and l am qualif￿ to examlnerfs stalement urKlertake the examination by being a qualified member of [Insert name of applKable listed bodyll. Delele I l rfnot apF4icaL48. I have completed my exarninatM)n. l Lxnfinn that no material matters have me lo my attention in connection with the examination (other than that disclosed below") which gives me Gause to believe Ihal in. any matenal respect." the accounting records were not kopt in accordance wth section 130 of the Charilies Act.. or the accL)unts r￿1 accord with the aC￿unting records.. or the accounts did rK)t comply with the applicable reqUI￿rnents cnrK*ming the form and content of accwnts set out in the Charities (Accounts aThl Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf wew which is not a matter ¢￿sIdered as part of an independent examination. I have no C￿cernS and have ￿rne across rK) Other matters in connection with the examinab'on lo which attention should be drawn in this report in ler lo enable a proper understanding of the accounts to be reached. ' Please delete th6 s in the brackels rfthey (lo not appty. 813126 Slgned: A ISAAC Name: ANGELA ISAAC Relevant professlonal BANK MANAGER IER Oct 2018