## **Trustees’ Annual Report for the period** ## **From 1 Jan 2022Period start date To 31 Dec 2022 Period end date** ## **Charity name: LLANDYFAELOG & DISTRICT AGRICULTURAL & HORTICULTURAL SOCIETY** ## **Charity registration number: 1039280** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 Advancement of Agriculture and
purposes of the charity Horticulture for the benefit of the
as set out in its public by holding an annual show
governing document
Summary of the main Para 1.17 and Holding the annual Agricultural &
1.19
activities in relation to Horticultural show
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees continue to take
whether the trustees regard of the guidance issued by
have had regard to the the Charity Commission regarding
guidance issued by the public benefit
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Volunteers have assisted in
Para 1.38 raising funds for the charity and
Contribution made by in organising the annual show.
volunteers
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Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
By organising the Annual show,
the standards have been raised
in the Agricultural & Horticultural
Summary of the main sectors of the district; and the
Para 1.20
achievements of the general public have been made
charity, identifying the more aware of the contribution of
difference the charity’s these industries to the
work has made to the community.
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The main objective for the year
has been achieved.
Achievements against Para 1.41
objectives set
The high level of local
contributions to the charity’s
Performance of funds has been sustained
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The annual show’s loss of £3,055
financial position at the meant that the accumulated
end of the period funds totalling £57,778 had been
depleted similarly but not to a
level of concern.
Statement explaining Para 1.22 82% of the society’s accumulated
the policy for holding funds are held in interest earning
reserves stating why accounts.
they are held
Amount of reserves held Para 1.22 £47,518 in Saving accounts
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Donations.
Entry money to annual show
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
As above, the majority of the
society’s accumulated funds are
Investment policy and held in interest earning accounts
objectives including any Para 1.46
social investment policy
adopted
Cancellation of annual show at
the last minute after preparations
A description of the Para 1.46 have been completed.
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s Nil
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated society
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Annual vote at AGM
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name LLANDYFAELOG AND DISTRICT AGRICULTURAL AND
HORTICULTURAL SOCIETY
Other name the charity LLANDYFAELOG SHOW
uses
Registered charity 1039280
number
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||Charity’s principal
address|THE SHOWGROUND OFFICES, CARMARTHEN SA33
5DR|| |---|---|---|---| ||||| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Edwin Atkinson Chair
2 Roy Richards
3 Philip Johnes
4 Peter Francis
5 Philip Davies
6 Richard Thomas
7 Roger Thomas
8 Colin Jones
9 Bethan Jenkins
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** ## **N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
N/A
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## **Funds held as custodian trustees on behalf of others** Description of the assets Nil held in this capacity Name and objects of the Nil charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements Nil for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** N/A **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** EDWIN ATKINSON **Position (eg** CHAIR **Secretary, Chair, etc)** **Date** 20 JULY 2023 Lland aelo Show Accounts 2022 Openlng Balance 1,828.82 £5,000 transferred from Deposlt account to Bank account for prlze money Income Donations Adverts Packages Sponsors Trade Stands Entrles Gate Bar Raffle Children's Entertalnment Caterlng Rights Pr12e Money Returned Floats Stockjudging Bank Refund Total Income Ex endltur Sundry Payments Show Jumplng Children's Entertainment NFU Insurance Proprint Honorarium Hire of Showground Castell Howell Bar First Ald Donations Caterlng Prize Money Floats Hlre of Hall 1¢ stockJud8ing Total Expendlture 3112,00 3365.00 1200.00 2335.00 725.00 2279.10 3939.00 939.80 620,00 507.00 750.00 1948.50 1415.00 125.00 75.00 23335.40 2421.96 930.00 1085.00 290.47 3470.60 3500.00 3840.00 454,57 610.00 150.00 820.00 6933.50 1415.00 133,00 336,50 26390.60 Total Income Total Expenditure Total Show Day Deflclt 23,335.40 26,390.60 3,055.20 Entertalnment Income Entertalnment Expendlture Total Entertalnmerit-Proflt 1729.50 779.83 949.67 ¥¥:*.. :" Entertalnment Expendlture 779.83 Total Show Deficlt , 2,105.53 Closlng balance, 4675.36 c￿￿kLI,- & A rL 20Kk l-£b IOL3 cikj I Lla el Show Accounts B lance Sheet 2022 2021 2020 5,584.50 5,584.50 5,584.50 4,675.36 1,828.82 943.82 424.26 5,421.78 5,421.22 47,093.50 47,043.37 47,043.37 Entertalnment Show Depoosit Tracker Accumulated Funds 57,777.62 59,883.15 58,992.91 Tracker Interest Deposit Interest 45.35 2.48 4.68 0.56 41.30 2.34 Entertainment Profit Entertainment Deficit 949.67 16.00 Show Profit Show Deficit 885.00 3,055.20 543.64 Overall Profit Overall Deficit 890.24 2,105.53 516.00 Accountscheckedandagreed Qs 20Fk i-£E 20L3 Signed: Date D.H.Davies Retired Bank Manager