Trustees' ' Annual Report For the period rovesseoo oT bE EEbm PE[PEP]
1st Southbourne Sea Scout Group
Section A
Reference and administration details
Charity name Other names the charity is known by [LY Registered charity number (if any) FERRER Charity’s principal address Scout Headquarters Prinsted Lane, Prinsted Emsworth, Hants Names of the charity trustees who manage|the charity restose fe fo | ol_alh |o_
Charity’s principal address
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| Additional governance issues (optional information but encouraged as best practice) | |
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|Trustee Name|Office|(if any)|Dales asad|i not|
|for whole year|
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|Section|A|Reference|and|administration|details|(continued)|
|Names|and|addresses|of advisers|(optional|information|but|encouraged|as|best|practice)|
|Type|of|advisor|
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Section B Structure, governance and management
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|raulrusts|of the charity’s|Trustee|selection|methods|(e.g.|appointed|by, elected|by)|
|The|Group's|governing|documents|are|those|of the|The|Scout|
|Type of governing|document|(e.g.|Association.|They|consist of a|Royal|Charter,|which|in|turn|
|trust deed,|constitution)|gives|authority|to|the|Bye|Laws|of the Association|and|The|
|Policy,|Organisation|and|Rules|of The|Scout Association.|
|The|Group|is|a|trust|established|under|its|rules|which|are|
|How|the|charity|is|constituted|common|to|all|Scouts.|
|The|Trustees|are|appointed|in|accordance|with|the|Policy,|
|Organisation|and|Rules|of The|Scout|Association.|
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(e.g. trust, association, company)
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You may choose to include additional information, where The Group is managed by the Group Trustee Board, the members relevant, about: of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, Keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; [The Board consists of 2 independent representatives, Chair, and b) trustee’ consideration of major risks Treasurer together with the Group Scout Leaders, individual and the systems and procedures to section leaders and parent’s representation and meets every 2 manage them months. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property: The raising of funds and the administration of Group finance; The insurance of persons, property and equipment: Group public occasions; Assisting in the recruitment of leaders and other adult support: Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities and fully documented. Dynamic risk assessments take place during activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee can raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. The next anticipated increase is in Sept.2026. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would
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have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of| progressive training, based on the Scout Promise and Law and guided by adult leadership.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include the monthly monitoring of accounts and comprehensive insurance policies to ensure that insurable risks are covered.
Summary of the main activities in relation to these objects
Section C Objectives and activities The objectives of the group are as a unit of the Scout Summary of the objects of the charity set} Association. out in its governing document
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Additional details of the objectives and activities (optional information but encouraged as best practice)
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|You|may|choose|to|include|
|further|statements,|where|
|relevant,|about:|
||policy|on|grant|making;|contribution|
|made|by|volunteers.|Public|benefit|
|statement|
|Section|D|Achievements|and|performance|
|Summary|of|the|main|achievements|of|
|the|charity|during|the|year|The|Group|meets|the|Charity|Commission's|public|benefit|criteria|
|under|both|the|advancement|of education|and|the|advancement|
|of|citizenship|or community|development|headings.|
|A|normal|year|of|activities|including|Summer|Camp,|District|
|camp,|Junior|Downsman,|Xmas|party,|Chilly camp|etc.|
|Attendance|is|at|the|Remembrance|Day|Parade|at|the|local|
|Church|and|St.|George's|day|in|Chichester.|
|Attendance|at camps|both|locally,|within|district,|nationally|and|
|internationally|both|for|land|based|and|water|based|activities.|
|Continued|growth|in|all|membership|for the|groups|with|waiting|
|list.|Upgraded|sailing|equipment/tents/paddleboards|etc.|
|Section|E|Financial|Review|
|Reserves|Policy|
|Brief|statement|of the|charity’s|policy|on|
|reserves|The|Group's|policy|on|reserves|is|to|hold|sufficient|resources|to|
|continue|the|charitable|activities|of|the|group|should|income|and|
|fundraising|activities|fall|short.|The|Group|Executive|Committee|
|considers|that the group|should|hold|a sum|equivalent|to|6|months|
|running|costs,|circa|£25,000.|
|The|Group|held|reserves|of approximately|£25,824|against|this|at|
|year end.|This|would|be|required|for|operating|expenses.|
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Quantify and explain any designations
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Details of any funds materially in deficit (circumstances plus steps to eliminate)
| Further financial review details (optional information) | You may choose to include additional information, where Investment | “th reve nee ffund The | He COACIy S PORCI
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| You may choose to include | |
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| additional information, where | Investment Policy (Specimen 1) |
| “th reve neenee ffund He COACIy S PORCIPELSOMless Or TUNES ( |
TheGroup's IncomeandExpenditure issmallandasa consequence doesnothavesufficientfundsto invest in longer term investments such as stocks and shares. The Group has |
| therefore adopted a low risk strategy to the investment of its | |
| funds. All funds are held in cash using only mainstream banks or | |
| building societies. | |
| The Group Trustee Board regularly monitors the levels of bank | |
| balances and the interest rates received to ensure the group | |
| . * howexpenditure has supported the key objectives of the charity; |
obtains maximum value and income from its banking arrangements. |
| * investment policy and objectives | |
| Plans for future periods (details ofany | |
| significant activities planned to achieve | |
| them) |
Section G Declaration The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
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| Full name(s) Kate JARWS
Date
03; 06 DbI¢
Section F Other Optional Information
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1st Southbourne Sea Scouts Group Receipts and Payments Account
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Year start date Year end date
from
2023/24 2024/25
Unrestricted funds Unrestricted funds
£ £
Receipts
Donationsiegacesandsimfaricome
| Sd) «Ld
fe rerbesir cipionpaton(atoaVGawnvare/Barey [stag
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T2504
Sub total 30875 36952
a
YC Lr
Mamterancegens Oe
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Sub total 1335 0
SS
a
folendewipmerenre
Pears 0
Td Ld
fmvestmentincome Sub total 16161 14428
SN
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A
Y
P roperyrentcome
Stherinvestmentincome Ed
Sub total 264 378
Total Gross income 48634 51757
Asset and investment sales,etc. - S
Total receipts 48634 51757
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1st Southbourne Sea Scouts Group Receipts and Payments Account
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|Year|start|date|Year end|date|
|01/04/2024|31/03/2025|
|from|
|Receipts|and|Payments|
|2023/24|2024/25|
|Unrestricted|funds|Unrestricted|funds|
|£|£|
|Payments|
|Charitable payments|eS fs|
|Youth|programme|and|activities|19381|10260|
|Adult support|
|and|training|—7|
|A|
|———SSSSSCSSOCSY|
|Waterandsewerage|Pe|2|
|Electricity|Te|
|and gas|Es|ee)|
|3359|
|Repairs|and|renewals|4139|
|[photocopying]|
|Printing|[and]|ee|
|[Contribution|to camp costs__——S—S—SSOSTTY|OS|T5030|
|CS|a|
|AGM|
|and|trustee expenses|eS|
|Other costs|detail|1|- Water|based|activities|1305,||2192]|
|Other costs|detail|2|- Sundry/Harbour dues||)|i)|
|Other|costs|detail|
|3|ee|
|Sub|total|36575|38830|
|Fundraising expenses|ee|eee|
|Fundraising expenses coffee shop|3557)|||[ s38811]]|
|Events attended and|other expenditure|2706|||~~|
|a)———:1585)|
|Other fundraising|costs|rr)|
|Sub|total|6263|5396|
|Total Gross|Expenditure|42838|44226|
|Asset and|investment|purchases,|etc.|-|-|
|Total payments|42838|44226|
|Net of receipts(payments)|5800|7531|
|‘Cash|funds|last year end|32801|38601|
|Cash funds|this year end|38601|46131|
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31st March 2024 31st March 2025 Unrestricted funds Unrestricted funds a 224 AsocetonshonTerminestmentseves The souk || «dL en Total cash funds 38601 46131 a Count/eaPomwevemue Debi efron freuenceclim Sub total td PT Sub total . Ronmonetaryastetsforchar'sownuse Td [td a 0 ( a OO ( oo] CSS pre Co ( Sub total a EY ecounisnotyetwas CO SS | | Sobsciptonsnotyetpad i oo Ty
Sub total
Contingent liabilities and future obligations
.The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 07/04/2025 and signed on their behalf by
Signature
Print Name
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Independent Examiner's Report to the Trustees of the
1st SOUTHBOURNE SEA SCOUTS GROUP SCOUT COUNCIL
| report to the trustees on my examination of the accounts of the 1° Southbourne Sea Scouts Group for the year ended 31 March 2025 which comprise the summary of receipts and payments and the statement of assets and liabilities
Responsibilities and basis of report
As the charity trustees of the 1% Southbourne Sea Scouts Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the 1%* Southbourne Sea Scouts Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 1*t Southbourne Sea Scouts Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Edwara Baylis
Name: Edward Baylis
Qualification: .FCCA
Address: 63 St Asaph Road, London, SE4 2EB.
Date: 3 June 2025