2024-03-31-accounts

Independent Examiner's Report to the Trustees of the

1st SOUTHBOURNE SEA SCOUTS GROUP SCOUT COUNCIL

| report to the trustees on my examination of the accounts of the 1S Southbourne Sea Scouts Group for the year ended 31 March 2024 which comprise the summary of receipts and payments and the statement of assets and liabilities

Responsibilities and basis of report

As the charity trustees of the 1* Southbourne Sea Scouts Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the 1% Southbourne Sea Scouts Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the 1** Southbourne Sea Scouts Group as required by section 130 of the Act; or

2. the accounts do not accord with those records.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Edward Ba lis

Name: Edward Baylis

Qualification: ..FCCA

Address: 63 St Asaph Road, London, SE4 2EB.

Date: 6 May 2024

1st Southbourne Sea Scouts Group Receipts and Payments Account

Receipts and Payments AccountAccount
Year start date	Year end date
2022/23	2023/24
Unrestricted funds	Unrestricted funds
£	£
Receipts Donationslegacesandsimfarincome STSd’	«Td
[es menbetipabictonspadon(etonacomy/areroare)	__e58s]
Ponatonsa SE Oe
Sub total 32699	30875
ns re: a SE a
Subtotal 500 1335 Fundraisers) dC
BeteTa evensatended 88 PetaTsFalrandequipmentnre
Sub total 13478	16161
SN
Renkinteresecehed a PEi Tre scoutAssocationshortTermiwesmentsewee OE]	Prperyrentincome
TotalGrossIncome 670s	48634
Asset and investment sales,etc. -	“
Totalreceipts ; 46703	48634

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1st Southbourne Sea Scouts Group Receipts and Payments Account

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||||||| |---|---|---|---|---|---| |Year|start|date|Year|end|date| |from| |2022/23|2023/24| |Unrestricted|funds|Unrestricted|funds| |£|£| |Payments| |(Charitablepayments|Td? CL|[CCd]| |Adu|supportandtraming|Cd|TTCSdYCdLC| |Ss Oe|CM| |CT| |lectricty andgas|8S] Ct| |a| |EC)|a|2)| |Repasandrenewas—SSSSCSCSC~C~CSCSCSSC‘“‘(;éS| |SCS| |SSCS| |[Contribution|tocampcosts|SSCS SRYSSC—Ci| |Ce| |expenses| |AGM and|trustee|ee|Os| |Waterbasedactvites———=S=S~SC~SCSC~~~C~*~«| |lOther|costs detail|CCC|CLC| |=i| |CS| |Sub|total|CO38146|36,573| |Fundraisingexpenses_—SSSCSCSC~C~—‘—‘—‘CSCSCS| |SSCSC~CSCSFCWEL|[SCS]| |lOtherfundrasingcostsaes oren)| |Sub|total|SCCM.|SF|5515|SSCSFSSCOLL_TSCS6,263| |Total|Gross|Expenditure|43661|42,836| |Asset|and|investment|purchases,etc.|-|-| |Total payments|43661|42,836| |Net of receipts(payments)|3042|5,800| |Cash|funds|last|year end|29759|32,801| |Cash funds|this year end|32801|38,601|

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31st March 2023 31st March 2024
Unrestricted funds Unrestricted funds
£ £ a Ss
ESA Cs
Total cash funds 32801 38,601
en fea
CF
Sub total
fnvestmentasse® fnvestmentpropery=set
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Contingent liabilities and future obligations

‘The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 07/04/2024 and signed on their behalf by

Signature

Print Name

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Trustees’ t Annual Report For the period roowmseeo oT DEEP bem PE TP EE 1st Southbourne Sea Scout Group Section A Reference and administration details Charity name Registered charity number (if any) sof aol 2c} a] |_| Charity’s principal address Scout Headquarters Prinsted Lane, Prinsted Emsworth, Hants Names | roseane fo fo | aol lh Jo of the charity trustees who manage the charity _

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Trustee Name Office (if any) Dates acted if not
for whole year
seen
eevee
[vec
acer
a
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Section A Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor
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Section B Structure, governance and management
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aerusts of the charity's Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Typent eedof ‘conelitution)erning‘ document eo(e.g. Association.gives authorityTheyto theconsist Bye Lawsof a Royal of theCharter, Associationwhich. andin Theturn Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are How the charity is constituted common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

(e.g. trust, association, company)

Additional governance issues (optional information but encouraged as best practice)

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You may choose to include additional information, where The Group is managed by the Group Executive Committee, the relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; |The Committee consists of2 independent representatives, Chair, b) trustee’ consideration of major risks and Treasurer together with the Group Scout Leaders, individual and the systems and procedures to section leaders and parent’s representation and meets every 2 manage them months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support: Appointing any sub committees that may be required: Appointing Group Administrators and Advisors other than those who are elected. Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities and fully documented. Dynamic risk assessments take place during activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee can raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. The next anticipated increase is in Sept.2023. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would

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have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include the monthly monitoring of accounts and comprehensive insurance policies to ensure that insurable risks are covered.

Summary of the main activities in relation to these objects

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Section C Objectives and activities
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The objectives of the group are as a unit of the Scout Summary of the objects of the charity set] Association. out in its governing document

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Additional details of the objectives and activities (optional information but encouraged as best practice)

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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |You|may|choose|to|include| |further|statements,|where| |relevant,|about:| |*|policy|on|grant|making;«|contribution| |made|by|volunteers.|Public|benefit| |statement| |Section|D|Achievements|and|performance| |Summary|of|the|main|achievements|of| |the|charity|during|the|year}The|Group|meets|the|Charity|Commission's|public|benefit|criteria| |under|both|the|advancement|of|education|and|the|advancement| |of citizenship|or community|development|headings.| |A|much|more|normal|year|of|activities|since|Covid.| |Attendance|is|at|the|Remembrance|Day|Parade|at|the|local| |Church|and|St.|George's|day|in|Chichester.| |Attendance|at|camps|both|locally,|within|district,|nationally|and| |internationally|both|for|land|based|and|water|based|activities.| |Continued|growth|in|all|membership|for the|groups|with|waiting| |list.|Upgraded|sailing|equipment/tents/paddleboards|etc.| |Section|E|Financial|Review| |Reserves|Policy| |Brief|statement|of the|charity’s|policy|on| |reserves|The|Group's|policy|on|reserves|is|to|hold|sufficient|resources|to| |continue|the|charitable|activities|of|the|group|should|income|and| |fundraising|activities|fall|short.|The|Group|Executive|Committee| |considers|that the|group should|hold|a sum|equivalent|to|6|months| |running|costs,|circa|£15000.| |The Group|held|reserves|of approximately|£15,157|against|this|at| |year end.|This|would|be|required|for|operating|expenses.|

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Quantify and explain any designations

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Details of any funds materially in deficit (circumstances plus steps to eliminate)

Further financial review details (optional information)

You may choose to include additional information, where	Investment Policy (Specimen 1)
“th eenanal ffund ne¢ arity’s principal sources OF TUNGS (	TheGroup'sIncome andExpenditure issmallandasa
	therefore adopteda low riskstrategy tothe investment of its funds. All funds are held in cash using only mainstream banks or
	building societies orThe ScoutAssociation's ShortTerm
	Investment Service.
	The Group Executive regularly monitors the levels ofbank
; balances and the interest rates received to ensure the group *howexpenditurehassuppanted the key	obtainsmaximumvalueand incomefrom itsbanking objectives ofthe charity, arrangements. Occasionally thismay involve using an account that requires a period of notice before funds may bewithdrawn, before doing sotheGroup Executive considers the cash flow
	requirements.
+ investment policy and objectives
Plans forfuture periods (details ofany
significant activities planned to achieve
them)

Section G Declaration The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Full	name(s)	Katie	TAQAKNS
	Date	- DoOk	— Lewy -
SectionF		OtherOptionalInformation

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