CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st July 2022 Period stsrt date To 30th June 2023 Period end date Charity name: Rotsry Club of Bognor Hotham Trust Fund Charity registration number: 1039210 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its goveming document Para 1.17 To apply the capital and income raised to or for the relief of the poor and needy and to or for such other charitable purpose, institution, society, or objert as the Club shall in duly constituted rneeting from time to time direct. To raise funds by holding events and by providing services to the local community and the distribution of such funds raised to local, national, and international charities and other organisations or individuals as the Rotary Club of Bognor Hotham may decide. Summary of the main activities in relation to those purposes for the public uvi iefit, in parU￿Ul¢1r, ttriv activities, projects or ServI￿S identsfied in the accounts. Statement confirming whether the trustees have had regard to the guidan issued by the Chaiity Commission on public benefrt Para 1.17 and 1.19 Para 1.18 Trustees have had regard to the guidance issued by the Charity commission. Additsona! In￿rn￿ation !nntirtnAn You ma choose to indude further statements where relevant about: SORP reference Para 1.38 N/A Policy on grant making Para 1.38 Policy on social investment induding proqram related investment N/A Contribution made by Pwa 1.38 N/A "viui i&eers Other NIA Achievements and Perfomiance SORP reference Summary ofthe main achievements of the chanty. identifying the differen￿ the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 120 To raise funds by holding local events and by providing services to the local communty. The distribution of the such funds raised to local, national and intemational charities and other organisations or individuals as the Rotary Club of Bognor Hotham may decide. Additional information (optional) You ma choose to indude further statements where relevant about: Achievements against objectives set Pwa 1.41 Perfomiance of fundraising diliviu¢b <￿all-lbt objectives set Para 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the nod Statement explaining the policy for holding reserves stating why they are held Para 1.21 The charity is in a stsble financial position at the end of this period. Para 122 The reserves policy of the Rotsry Club of Bognor Hotham Trust Fund is to hold such cash reserves as are prudent for the effective rnaintenance of the principal fund-raising activities; to maintain a Disaster Relief Fund; and to ensure the distribution of all other funds in a timely and responsible fashion. £39,529 N/A Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any Un￿rtaIntieS about the charity continuing as a going concem Para 122 Para 122 Para 124 NIA Para 123 No financial uncertainties for at least next financial year. Additional Inforniation (optional) You ma choose to indude further stateffEnts where relevant about: The charitls principal sources of funds (induding any fundraising) Para 1.47 Investment policy and ObJ￿1veS induding any social investment policy adopted N/A A description of the principal risks facing the charity Para 1.46 N/A Other N/A Structure, Governance and Management Description of charity's trusts: Type of goveming document Pwa 125 Trust Deed How is the charitv constituted? unincor 1.25 Rotarv Club - unincorporated association. ra ri Trust￿ selection methods including detsils of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 125 Any member of the Rotary Club of Bognor Hotham can apply to be a trustee of the Charity at the Club's AGM or SGM. If they obtsin a simple majority of the vote, then they will become a Trustee. No person or body is entitled to appoint a trustee. Additional information (optional) You ma choose to indude further stateffEnts where relevant about: Policies and procedures adopted for the induction and training of trustees N/A Pwa 1.51 The charitys organisational structure and any wider network with which the charity works P*a 1.51 Works within Rotary International Britsin & Ireland and also Rotsry international. Relationship wrth any related parties Para 1.51 N/A Other N/A Reference and Administrative detsils Chari name Other name the charity uses istered cha number Charity's principal address Rota Club of Bo nor Hotham Trust Fund Rotary Club of Bognor Hotham 1039210 23 Whitelands. Felpham, Bognor Regis, West Sussex, P022 6PG Names of the charrty trustees who manage. the charity Dates acted If not for whole Trustee name Office (rf any) Name of person (or body) entitled toa int trustee ifan John Guy Holman Karen Lynn Holman Micheal Jean Burns Past President Whole Year Rotsry Club of Bognor Hotham Rotsry Club of Bognor Hotham Rotary Club of Bognor Hotham Rotary Club of Bognor Hotham Rotsry Club of Bognor Hotham President Whole Year Past President Whole Year Gavin Oclee-Brown Treasurer Whole Year Terry Farndell Past President Whole Year 10 11 12 13 14 15 16 17 18 19 20 rate trustees - names of the directors at the date the re Director name rtwasa roved N/A Name of trustees holding title to property belonging to the charity Trustee name Dates acted rf not forwhole N/A Funds held as custodian trustees on behalf of others Descripkn"on of the assets held in this capacity None Name and objects of the arity on whose betriay the assets are held and how this falls within the custodian charity's objects N/A Details of arrangements for safe custody and segregation of such assets from the chaiity's own assets N/A Additional inforniation (optional) Names and addresses of advisers (Optional infomiation) Type of Name Address ddviser N/A Name of chief executive or names of senior stsff members (Optional inforniation) Exemptions trom (iisclosure Reason for non-disdosure of k rsonnel details Other o tional inforniation fvjA Declarations The trustoos declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secrntary, Chair, etc) Karen Holman Gavin Odee-Brown President Treasurer Date ## **Rotary Club of Bognor Hotham** Club No 1702 District No 1145 & **Rotary Club of Bognor Hotham Trust Fund** Registered Charity No 1039210 Club and Trust Fund Accounts For Year Ended 30 June 2023 Examined by Nigel Neville, Hon Accounts Examiner 2022-2023 ## BOGNOR HOTHAM ROTARY CLUB RECEIPTS AND PAYMENTS FOR THE YEAR TO 30 JUNE 2023 ## **Receipts** |**Receipts**|| |---|---| |Balance B/F|2756.77| |Subscriptons|1440.00| |Rafe|716.00| |Transfers|760.00| |Sundry|60.00| 5732.77 ## **Payments** |RIBI Subs
District Subs
Rafe Prizes
District Sports
Donatons
Transfers
Presidents Gifs
Presidents Expenses
Sundry
Total
Balance C/F|1470.00
0.00
386.12
25.00
140.00
40.00
125.43
36.58
112.99
2336.12
3396.65| |---|---| ||5732.77| ## COMBINED ROAD RACE, BENEVOLENT AND CHRISTMAS FLOAT FUNDS RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 JUNE 2023 |Receipts
Balances B/F
Race Entries
Sponsors
Concessions
Sundry
Wishing Well
Foundaton donatons
Polio donatons
Float Takings|Road Race
Benevolent
Xmas Float
24444.25
1034.71
15716.95
34441.64
1150.00
115.00
164.00
4084.93
24.52
507.99
610.00
220.00
10884.14
60314.89
6457.63
26625.61|Total
Payments
41195.91
34441.64
Donatons
1150.00
Race costs
115.00
Wishing Well
4273.45
Sundry
507.99
Barn costs
610.00
Float costs
220.00
10884.14
BalancesC/F
93398.13|Road Race
Benevolent
Xmas Float
13062.59
3250.00
11055.00
24642.01
17.98
86.72
765.43
889.33
22610.29
3102.93
13915.85
60314.89
6457.63
26625.61|Total
27367.59
24642.01
17.98
86.72
765.43
889.33
39629.07| |---|---|---|---|---| |||||93398.13| ## BOGNOR HOTHAM ROTARY CLUB ## DONATIONS 2022-23 |Legs Africa
Chestnut Tree House
Extra Cover
Tone zone
Tone zone
Frame of Mind
Mercy Ships
Water Aid
Ripple efect
Every Child
Shelterbox
Rotary - Ukraine
Extra Cover
Shelterbox
Rotary Benevolent Acc
Regris Road Runners
Faith & Football
Mine notces - Ukraine
Riding for Disabled
Homes for Heros
Life Centre - Chichester
Rotary Foundaton
Rotary Polio Plus
Girl Guiding Bognor West
Bognor Regis food Bank
Friend of Nyewood
Tracey Paget
Bognor Regis Town FC -Boys
My sisters House
Bognor Scouts
Kids Cancer
West Sussex Coastal
Bognor Lions
4Sight
Bognor Regis RC
Bognor Regis Town FC - Girls
Ntewood School
RAYCA
Wheelchair Bateries
Edward Bryant School
Berstead Parish Council
Salvaton Army|Club
Road Race
Benevolent
Xmas Float
Total|Club
Road Race
Benevolent
Xmas Float
Total| |---|---|---| ||140.00
13062.59
3250.00
11055.00|27507.59| ||250.00
100.00
1000.00
1647.00
3100.00
1000.00
300.00
300.00
300.00
300.00
1000.00
300.00
1000.00
1180.00
685.59
150.00
450.00
40.00
100.00
250.00
500.00
1250.00
1250.00
300.00
1000.00
1000.00
250.00
650.00
1000.00
1000.00
500.00
500.00
750.00
920.00
350.00
400.00
150.00
350.00
260.00
600.00
1000.00
75.00|| Indé endent examiner's re ort to ine Trustees or: Rota Club of Bo nor Hotham Trust Fund I report to the Trustees on my examination of the Receipts and Payments acuunts of the Rotary Club of Bognor Hotham Trust Fund for the year ended 30° June 2023 Responslbilities and basis of report: As the charity Trustees of the Trust you a￿ responsible for the preparation of the •J*V4e41 •n+ ••* i• i OIW•Vi uunce Wiii i 11 ir iryuiiriiiri Iii of the Ci Idl Ill¥J LU I l ("tfié ALI"). You are saknsf￿d that your charity is not required by charity law to be audited and you have chosen instead to have an independent examinabon. I report in respect of my examination of the Trust's accounts carried out under f •)n4 4 or145 0, Att,. Iri K*aiiyiiiy vui exaiTrifi£iuuiI I tiave foiiuvvvu ali tne applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act Independent examinerf6 StatemenL' I have completed my examination. I confimi that no matenal matters have come to my attention in connection with the examination giving me cause to believe that in any matenal respec(" 1. Accounb"ng records were not kept in respect of the Trust as required by section 130 of the Act; or 2. The accounts do rK)t accord with those records; I have rK> concerns and have come across no other matters in connethon with the examinaLithI to which attention should be drawn in inis report in or(ier to enable a proper understanding of the accounts to be reached. Signed: Name: Nigel J Neville (non professional examiner as pemiitted by the Charitses Art) Address: Solutions Business Consultancy 200 Aldwick Road Bognor Regis West Sussex P0212YQ Date 30" I 2023