Scrutineer’s Report to the Trustees of the
10[th] ROYAL ELTHAM SCOUT GROUP
I report on the accounts of the Group for the year ended 31 December 2021.
Respective responsibilities of Trustees and Scrutineer
As the Group’s trustees you are responsible for the preparation of the accounts. You consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer’s Statement
In accordance with the directions given in the Group’s constitution, I have scrutinised the records and the accounts set out on pages 1 to 3.
Scrutineer’s Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
| Signature: | ……………………………………………………………………………………… Steven Symes (May 12, 2022 09:58 GMT+1) |
|---|---|
| Steven Symes | |
| Name: | ……………………………………………………………………………………… |
| 31 Newnham Close | |
| Address: | ……………………………………………………………………………………… |
| Loughton | |
| ……………………………………………………………………………………… | |
| Essex | |
| ……………………………………………………………………………………… | |
| IG10 4JG | |
| ……………………………………………………………………………………… | |
| 12/05/2022 | |
| Date: | ……………………………………………………………………………………… |
10th ROYAL ELTHAM SCOUT GROUP
TREASURER’S REPORT FOR YEAR ENDED 31 DECEMBER 2021
I am pleased to present the annual Group Financial Accounts for the year ending December 2021.
The Group ended the year of 2021 with a balance of £41,724. £3k of this is for Restricted use (see below) and £23,700 is the balance remaining from the COVID grants. There has been no opportunity for Group fundraising during 2021, however we signed up to the Co-op Community Fund which raised £2,700. We have been in receipt of over £17,000 in further COVID-19 support. This has left the accounts in a very strong position at the end of the current Financial Year.
Payment to District Council was £3,900 in 2021 (£65 per head, which is a £3.50 increase from 2020). This is partly offset by £1,480 paid to us in Gift Aid. The Group has moved all Subscription payments over to OSM from Jan 2022 and are encouraging all eligible parents/guardians to sign up to Gift Aid at the same time to boost this figure.
In 2021, as agreed with the Trustees, the Group were able to continue to ringfence £1,500 towards a minibus fund, and we plan to continue to do so annually should funds permit. A further £2,000 was added to this from the COVID-19 Grants in recognition of not being able to undertake fundraising during the year. The minibus will now need to be replaced by October 2023.
The valuation of our hut and equipment remains the same following the detailed inventory and increase last financial year. There is a security system installed in the hut, which reduces our insurance slightly. There is a small annual cost to maintain this system.
We still hold a ringfenced £3,000 from the Don Broome Trust. This was a grant awarded to use for a “development project” only. This money cannot be used for running costs, equipment, minibus purchase etc. It may, however, be possible to use these funds during 2022 if we secure storage facilities at Shrewsbury House. The Trustees will need to refer to the Don Broome Trust to ensure the use is appropriate and accounted for accordingly.
At the end of the financial year we were in the process of moving all members onto OSM (Online Scout Manager) for payments to start in January. The Treasurer has also provided instructions on how to input all events into the system so that payments are made direct. A simple record of events is included in the annual spreadsheet, but full information is stored and accessed by Leaders in OSM.
Most expense claims come in on an ad-hoc basis and it is appropriate for this process to carry on. However, if there is a preference to claim less frequently a reminder that Trustees
agreed that claims should not slip to more than termly, with Christmas being chased early on due to the end of our Financial Year in December. This allows the most accurate picture of funds available as we go into each next financial year. Cheques continue to be discouraged and should only be used in exceptional circumstances. Cash advances can exceptionally be made available for larger spends. These need to be accounted for as soon as possible after issue.
Further on expenses, as previously reported we do not have a clear approval process other than second signatory in the banking system. The Treasurer has had no reason to question any payment in particular but the Exec should be prepared to discuss any claim the Treasurer wishes to spot check in the absence of a more transparent process in place.
A scrutinised and signed copy of this report and financial statement are held by the Group Treasurer with all supporting documentation.
Lynne Nazer (May 17, 2022 22:39 GMT+1)
Lynne Nazer Group Treasurer
10th Royal Eltham Scout Group Receipts and Payments Account
Year start date
Year end date
----- Start of picture text -----
For the year
1-Jan-21 31-Dec-21
from
Receipts
2020
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Membership, activities and other
income
Membership subscriptions 8,342 0 8,342 7,366
Less : Membership subscriptions paid on to
(3,900) 0 (3,900) (3,875)
District Scout Council
Net membership subscriptions 4,442 0 4,442 3,491
retained by Group
Explorer Unit contribution 2019 & 2020 800 0 800 1,520
Scout funds in (agreed April 2020) 0 0 679
Gift Aid 1,481 0 1,481 1,671
RBG COVID Grants 17,050 0 17,050 11,334
Youth activities / Equipment 620 0 620 208
Miscellaneous receipts 460 0 460 68
Sub total 24,852 0 24,852 18,971
Fundraising
Fundraising by Group 0 0 0 0
Other fundraising * 2,707 0 2,707 33
Sub total 2,707 0 2,707 33
Total Receipts 27,560 0 27,560 19,004
----- End of picture text -----
*** Other fundraising**
Easyfundraising / Co-op Community Group etc
----- Start of picture text -----
Payments
2020
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Youth Activities / Equipment 4,432 0 4,432 4,170
Subscriptions / Website 582 0 582 467
Purchase of minibus / trailer 0 0 0 0
Transport / Minibus maintenance 1,122 0 1,122 468
Minibus Insurance 931 0 931 968
Sub total 7,067 0 7,067 6,073
Headquarters running costs
Facility Hire 1,631 0 1,631 1,615
Hut and Equipment insurance 678 0 678 1,235
Hut Maintenance 216 0 216 1,251
Misc 266 0 266 249
Sub total 2,791 0 2,791 4,350
Total Gross Expenditure 9,858 0 9,858 10,423
Net of Receipts / (Payments) 17,701 0 17,701 8,581
Funds as at 1 Jan 2021 24,024 0 24,024 15,433
Funds as at 31 Dec 2021 41,725 0 41,725 24,024
----- End of picture text -----
Statement of assets and liabilities
----- Start of picture text -----
2020
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Cash funds
CAF Bank cash account * 7,721 0 7,721 8,412
plus COVID Grants balance 23,698 0 8,648
CAF Bank membership account 7,305 3,000 10,305 6,962
Scouts Bank Account (closed) 0
Cash/Floats 0 0 0 0
38,724 3,000 41,724 24,022
Other monetary assets
Bag pack / BBQ / Explorers not paid in 0 0 0 0
Rent outstanding 0 0 0 0
Funds available for Group
38,724 3,000 41,724 24,022
use
Other Assets
Hut for insurance valuation 60,000 0 60,000 60,000
Equipment for insurance valuation 60,000 0 60,000 60,000
Minibus 6,788 0 6,788 7,542
Trailer 1,960 0 1,960 2,178
Total 128,748 0 128,748 129,720
----- End of picture text -----*
*** Restricted funds**
£3,000 Restricted - allocation of funds from Don Broome Trust
The above Receipts and Payments Account and the Statement of Assets and Liabilities were approved by the trustees
| The above Receipts and Payments Account and the Statement of Assets and Liabilities were approved by the trustees | The above Receipts and Payments Account and the Statement of Assets and Liabilities were approved by the trustees | The above Receipts and Payments Account and the Statement of Assets and Liabilities were approved by the trustees |
|---|---|---|
| on and signed on their behalf by Signature Martin Hall Chairman Lynne Nazer Treasurer |
||
| Martin Hall | Chairman | |
| Lynne Nazer | Treasurer |
Registered Charity No. 1039184
Scrutineer’s Report to the Trustees of the
10[th] ROYAL ELTHAM SCOUT GROUP
I report on the accounts of the Group for the year ended 31 December 2021.
Respective responsibilities of Trustees and Scrutineer
As the Group’s trustees you are responsible for the preparation of the accounts. You consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer’s Statement
In accordance with the directions given in the Group’s constitution, I have scrutinised the records and the accounts set out on pages 1 to 3.
Scrutineer’s Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
| Signature: | ……………………………………………………………………………………… Steven Symes (May 12, 2022 09:58 GMT+1) |
|---|---|
| Steven Symes | |
| Name: | ……………………………………………………………………………………… |
| 31 Newnham Close | |
| Address: | ……………………………………………………………………………………… |
| Loughton | |
| ……………………………………………………………………………………… | |
| Essex | |
| ……………………………………………………………………………………… | |
| IG10 4JG | |
| ……………………………………………………………………………………… | |
| 12/05/2022 | |
| Date: | ……………………………………………………………………………………… |
10th ROYAL ELTHAM SCOUT GROUP
TREASURER’S REPORT FOR YEAR ENDED 31 DECEMBER 2021
I am pleased to present the annual Group Financial Accounts for the year ending December 2021.
The Group ended the year of 2021 with a balance of £41,724. £3k of this is for Restricted use (see below) and £23,700 is the balance remaining from the COVID grants. There has been no opportunity for Group fundraising during 2021, however we signed up to the Co-op Community Fund which raised £2,700. We have been in receipt of over £17,000 in further COVID-19 support. This has left the accounts in a very strong position at the end of the current Financial Year.
Payment to District Council was £3,900 in 2021 (£65 per head, which is a £3.50 increase from 2020). This is partly offset by £1,480 paid to us in Gift Aid. The Group has moved all Subscription payments over to OSM from Jan 2022 and are encouraging all eligible parents/guardians to sign up to Gift Aid at the same time to boost this figure.
In 2021, as agreed with the Trustees, the Group were able to continue to ringfence £1,500 towards a minibus fund, and we plan to continue to do so annually should funds permit. A further £2,000 was added to this from the COVID-19 Grants in recognition of not being able to undertake fundraising during the year. The minibus will now need to be replaced by October 2023.
The valuation of our hut and equipment remains the same following the detailed inventory and increase last financial year. There is a security system installed in the hut, which reduces our insurance slightly. There is a small annual cost to maintain this system.
We still hold a ringfenced £3,000 from the Don Broome Trust. This was a grant awarded to use for a “development project” only. This money cannot be used for running costs, equipment, minibus purchase etc. It may, however, be possible to use these funds during 2022 if we secure storage facilities at Shrewsbury House. The Trustees will need to refer to the Don Broome Trust to ensure the use is appropriate and accounted for accordingly.
At the end of the financial year we were in the process of moving all members onto OSM (Online Scout Manager) for payments to start in January. The Treasurer has also provided instructions on how to input all events into the system so that payments are made direct. A simple record of events is included in the annual spreadsheet, but full information is stored and accessed by Leaders in OSM.
Most expense claims come in on an ad-hoc basis and it is appropriate for this process to carry on. However, if there is a preference to claim less frequently a reminder that Trustees
agreed that claims should not slip to more than termly, with Christmas being chased early on due to the end of our Financial Year in December. This allows the most accurate picture of funds available as we go into each next financial year. Cheques continue to be discouraged and should only be used in exceptional circumstances. Cash advances can exceptionally be made available for larger spends. These need to be accounted for as soon as possible after issue.
Further on expenses, as previously reported we do not have a clear approval process other than second signatory in the banking system. The Treasurer has had no reason to question any payment in particular but the Exec should be prepared to discuss any claim the Treasurer wishes to spot check in the absence of a more transparent process in place.
A scrutinised and signed copy of this report and financial statement are held by the Group Treasurer with all supporting documentation.
Lynne Nazer (May 17, 2022 22:39 GMT+1)
Lynne Nazer Group Treasurer