## **St Peters C of E (Aided) Primary School PTA, Henfield**
## **Report from the Treasurer, 1[st] August 2021 to 31[st] July 2022**
## Treasurers Update
Unlike the last two academic years, 2021-22 has seen a full return to the usual PTA fundraising activity and this is reflected in our financial performance.
This year was our first year taking card payments and using online platforms for the sale of tickets or other items. These payment methods have been a big positive step forward for our fundraising events but do come at a cost. Our most cost effective method is our card machines where we have taken £4,000 of sales at a transaction cost of £40 (effectively 1%). Use of Lets Localise and Parent Pay have attracted far higher fees.
The other consideration with regards to the online platforms is the actual receipt of money raised. The PTA have not yet been able to add their own bank details to the platforms and so all money raised has gone direct to the school. In most cases this has then been credited to the PTA the timing of the credit has been slow and, in some cases, rolled over into the next academic year (£509 from Disco advanced ticket sales). Advanced ticket sales from the Fireworks event were made via the Lets Localise platform and this money has never been received by the PTA. Instead, it was used by the school for purchasing usual PTA purchases. Ultimately ending up in the right place but bypassing our usual fundraising controls.
The biggest actions from a financial perspective going into the next academic year are:
1. Ensure PTA accounts are on any platform used for online purchases and if this isn’t possible consider not using the platform.
2. Upgrade our banking capacity with debit cards and online payments.
Both of the above actions are now being progressed.
Finally, the PTA have ended the year with a very healthy bank balance, but this money has been raised for the benefit of pupils and so should be spent on those pupils. Keeping some money back for funding events and other PTA activity, there is at least £15,000 that could, and should, be used by the school.
The Final Accounts for the year 1[st] August 2021 to 31[st] July 2022 accompany this report and will be signed off as part of the AGM due to be held on the 5[th] October 2022.
Shaun Bigg, PTA Treasurer 1[st] October 2022
1
## Financial Summary
The year started with a balance of £9,185.21 across both bank accounts. Total income from all events, fundraisers and donations totalled £25,031 against expenses of £16,047 leaving us with a closing (available) balance of £18,394, again across both bank accounts.
As noted on previous page, some events collected monies via different online platforms owned by the school and as such money went directly to the school. Income from advanced sales of Fireworks tickets was never paid to the PTA but was used to fund the following items:
|**Item**|**Cost**|**Date Paid**|
|---|---|---|
|Book Bags for September Reception|470.45|n/a|
|Ducklinghatchingequipment|275.00|n/a|
|Yamaha sound system|615.00|n/a|
|Aurora Firworks balance(for November 21 event)|1,666.67|n/a|
||**£3,027.12**||
An outstanding balance on the above items of £515.58 will be paid to the school in the next academic year and shown in those accounts.
## Financial Performance
Usually I would show a comparison of year on year Costs, Expenses and Profit here. However, as already noted, the last two years of PTA activity prior to the 21/22 year were impacted heavily by the COVID-19 pandemic and as such the comparison would not be useful. For that reason, I have included figures from the last pre-COVID year (18/19) in order that the comparison is valuable.
||**2021/22**|**2019/20**|
|---|---|---|
|**Total Fundraising before Costs**|**19,404**|**16,103**|
||||
|**Costs**|||
|PTA Expenses|674|977|
|School Wishlist Payments|-|10,815|
|Previousyear events|-|763|
|Futureyear events|500|500|
|**Total Costs**|**1,174**|**13,107**|
||||
|**Total remaining profit**|£18,230|£2,966|
Details of individual payments (in and out) and events can be found in the full 2021/22 Annual Accounts.
**END**
2
## **ST PETER'S C.E. (AIDED) PRIMARY SCHOOL P.T.A. HENFIELD**
**Registered Charity No. 1039000**
## **ACCOUNTS**
**FOR THE YEAR ENDED**
**31st July 2022**
**St Peter's C.E. (Aided) Primary School P.T.A. Henfield**
## **Accounts to 31st July 2022**
|**Receipts**|8,879.78
305.43
9,185.21
£
4,704.75
-
144.40
226.27
570.90
11.40
627.70
1,251.40
1,339.08
9,144.87
1,018.10
3
745.79
200.25
4,162.22
288.00
596.00
0.05
25,031.18
£
225.80
34,442.19
£|**Payments**||
|---|---|---|---|
|**Opening Balance at Bank:**
Current Account
Deposit Account
Total opening balance at Bank
**Events & Fundraising**
Fireworks 21/22
Fireworks 22/23
Xmas Jumper Sales
Xmas Wreath Evening
Xmas Cards
World Book Day
Break the Rules
May Disco
Ice Cream Fridays
Summer Fete
Doughnut Fridays
Uniform Sales
Amazon Smile
eBay
Your School Lottery
Donations
Other - Interest
PTA
School
Total receipts from events
Cheques not cleared||Fireworks 21/22
Fireworks 22/23
Xmas Jumper Sales
Xmas Wreath Evening
Xmas Cards
World Book Day
Break the Rules
May Disco
Ice Cream Fridays
Summer Fete
Doughnut Fridays
Uniform sales
Amazon Smile
eBay
Your School Lottery
Donations
Other
PTA
School
Total payments for events
Closing Balance at Bank:
Current Account
Deposit Account
Total closing balance at Bank|3,321.66
500.00
-
12.48
-
-
-
582.64
407.34
3,338.65
555.50
-
-
432.32
2
-
6,223.00
1
0.07
674.12
16,047.78
£
18,088.93
305.48
18,394.41
£
34,442.19
£|
## **Notes**
All Expense figures include deductions or fees from card payment platforms. See detail later in these accounts or individual event breakdowns for more information on these.
- 1 The PTA ran a donation campaign via Virgin Money in memory of Louise Clark and on behalf of the school. The donations received via this campaign were paid out directly to the school, although note that the cheque was raised in the last finanical year but not banked until this new financial year.
- 2 Expenses for the year were higher than this but will be paid in the next set of accounts. 3 Doughnut Friday's sold 77 dozen boxes and 285 single doughnuts. A box was £10 and a single was £1. All orders were taken via ParentPay so this represents the total money received after transaction fees.
## **St Peter's C.E. (Aided) Primary School P.T.A. Henfield**
## **Financial Performance 2021/22**
|**Event**
**Income**
**Expenses**
Fireworks (21/22)
7,469.91
3,575.28
Xmas Wreath Evening
226.50
12.71
Xmas Jumper Sale
144.65
0.25
Xmas Cards
570.90
-
World Book Day
11.40
-
Break the Rules
632.00
4.30
May Disco
1,760.40
582.64
Doughnut Friday
1,055.00
587.40
Ice Cream Fridays
1,350.40
418.66
Summer Fete
9,156.01
3,349.88
Uniform Sale
745.79
1.71
Amazon Smile
200.25
-
eBay
4,162.42
432.32
Your School Lottery
288.00
-
Donations
596.00
-
Total Profit before Costs
**Costs and Payments Made**
PTA Expenses
School Wishlist Payments
Back payment for previous year events
Forward payment for next year events
Total Costs
**Total remaining profit at year end**|**Profit**
**Finalised**
3,894.63
1
213.79
Yes
144.40
Yes
570.90
Yes
11.40
Yes
627.70
Yes
1,177.76
2
Yes
467.60
Yes
931.74
Yes
5,806.13
Yes
744.08
Yes
200.25
Yes
3,730.10
Yes
288.00
Yes
596.00
Yes
19,404.48
£
674.12
500.00
1,174.12
£
**18,230.36**
**£**|
|---|---|
## **Total remaining profit at year end**
## **Notes**
All Expense figures include deductions or fees from card payment platforms. See detail later in these accounts or individual event breakdowns for more information on these.
- 1 Income includes money raised via Lets Localise platform that was credited direct to school bank account (£2,511.54). Expenses include deductions taken for LetsLocalise and Cardnet payments (transaction fees). See the individual event breakdown for more information on these.
- 2 Income includes money raised via ParentPay for advanced ticket purchases, totaling £509. This money has not yet been paid to the PTA and is expected in the next school year.
|**Receipts Cash Book**
**1 August 2021 to 31 July 2022**
Current Total
**33,910.91**
_check = no_
Clearing
**-**
**Payments In**
**Date**
**Description**
**Amount**
**Cleared**
**Category / Event**
01/08/2021 B/Forward from Current Acc
8,879.78
Yes
Other
04/08/2021 Direct credit from Virginmoney Giving
5.00
Yes
Donations
05/08/2021 Direct credit from Bilik AB
13.00
Yes
Uniform Sales
18/08/2021 Direct credit from Rebecca Mold
11.00
Yes
Uniform Sales
07/09/2021 Direct credit from Gibbs TC
125.00
Yes
Uniform Sales
09/09/2021 Direct credit from Gregory ME
12.00
Yes
Uniform Sales
23/09/2021 Direct credit from Harrison JE
10.00
Yes
Uniform Sales
23/09/2021 Uniform sales banking
95.00
Yes
Uniform Sales
24/09/2021 Direct credit from Snow PL
3.00
Yes
Uniform Sales
04/10/2021 Micro credits from eBay (account set up process)
0.10
Yes
eBay
20/10/2021 Direct credit from Cardnet
15.72
Yes
Fireworks (21/22)
25/10/2021 Direct credit from Cardnet
221.56
Yes
Fireworks (21/22)
10/11/2021 Direct credit from Cardnet
641.07
Yes
Fireworks (21/22)
10/11/2021 Direct credit from Oliver-Taylor EJ
4.50
Yes
Fireworks (21/22)
15/11/2021 Banking Fireworks 2021
3,821.90
Yes
Fireworks (21/22)
17/11/2021 Micro credits from eBay (account set up process)
0.18
Yes
eBay
18/11/2021 Direct credit from Wilson K
10.00
Yes
Xmas Jumper Sale
22/11/2021 Micro credits from eBay (account set up process)
0.08
Yes
eBay
01/12/2021 Direct credit from Cardnet
12.77
Yes
Xmas Wreath Evening
03/12/2021 Banking Christmas Wreath
71.00
Yes
Xmas Wreath Evening
03/12/2021 Direct credit from Hunt R (ticket sales)
142.50
Yes
Xmas Wreath Evening
09/12/2021 Direct credit from Henfield CP Ltd Minibus
120.43
Yes
eBay
13/12/2021 Direct credit from Amazon Europe Core
10.95
Yes
Amazon Smile
15/12/2021 Direct credit from Cardnet
13.75
Yes
Xmas Jumper Sale
07/01/2022 Direct credit from Jess Warner
9.00
Yes
Uniform Sales
10/01/2022 Direct credit from A Court S
9.00
Yes
Uniform Sales
11/01/2022 Direct credit from Adyen N.V.
942.64
Yes
eBay
25/02/2022 Direct credit from Adyen N.V.
1,163.94
Yes
eBay
01/02/2022 Direct credit from Adyen N.V.
280.87
Yes
eBay
23/02/2022 Direct credit from Amazon Europe Core
117.19
Yes
Amazon Smile
01/03/2022 Direct credit from Adyen N.V.
703.20
Yes
eBay
17/03/2022 Direct credit from Kathryn Beer
15.00
Yes
Donations
17/03/2022 Banking Christmas Jumper Sale
120.65
Yes
Xmas Jumper Sale
17/03/2022 Banking World Book Day Potato Comp
11.40
Yes
World Book Day
17/03/2022 Banking Uniform Sales
136.00
Yes
Uniform Sales
25/03/2022 Art Projects for Schools
570.90
Yes
Xmas Cards
30/03/2022 Direct credit from Cardnet
30.45
Yes
Uniform Sales
05/04/2022 Direct credit from Adyen N.V.
477.65
Yes
eBay
05/04/2022 Direct credit from Gibbs TC
79.00
Yes
Uniform Sales
06/04/2022 Direct credit from L Campbell
5.00
Yes
Uniform Sales
12/04/2022 Direct credit from Cardnet
64.84
Yes
Uniform Sales
19/04/2022 Direct credit from WSCC St Peters C.E
1,018.10
Yes
Doughnut Friday
19/04/2022 Direct credit from WSCC St Peters C.E
118.70
Yes
Break the Rules
03/05/2022 Direct credit from Adyen N.V.
110.69
Yes
eBay
09/05/2022 Direct credit from Amazon Europe Core
72.11
Yes
Amazon Smile
10/05/2022 Direct credit from S Ray
7.00
Yes
Uniform Sales
23/05/2022 Direct credit from Wilson K
6.00
Yes
Uniform Sales
07/06/2022 Direct credit from Adyen N.V.
127.49
Yes
eBay
14/06/2022 Direct credit from YourSchoolLottery
70.40
Yes
Your School Lottery
15/06/2022 Direct credit from Cardnet
55.51
Yes
Ice Cream Fridays
22/06/2022 Direct credit from Cardnet
262.33
Yes
Ice Cream Fridays
28/06/2022 Direct credit from American Express
4.50
Yes
Ice Cream Fridays
29/06/2022 Direct credit from Cardnet
53.55
Yes
Ice Cream Fridays
01/07/2022 Direct credit from Cardnet
119.86
Yes
Summer Fete
04/07/2022 Direct credit from Oliver-Taylor EJ
60.00
Yes
Summer Fete
04/07/2022 Direct credit from Cardnet
30.46
Yes
Summer Fete
05/07/2022 Direct credit from American Express
33.50
Yes
Summer Fete
05/07/2022 Direct credit from Adyen N.V.
234.95
Yes
eBay
05/07/2022 Direct credit from YourSchoolLottery
217.60
Yes
Your School Lottery
05/07/2022 Direct credit from Cardnet
24.56
Yes
Summer Fete
06/07/2022 Direct credit from Cardnet
50.60
Yes
Ice Cream Fridays
06/07/2022 Direct credit from Cardnet
2,189.99
Yes
Summer Fete
07/07/2022 SH2030 Summer Fete Donation
22.00
Yes
Donations
07/07/2022 HFC Summer Fete Donation
204.00
Yes
Donations
08/07/2022 Direct credit from N Wenham
4.00
Yes
Ice Cream Fridays
12/07/2002 Direct credit from American Express
3.50
Yes
Ice Cream Fridays
13/07/2022 Direct credit from Cardnet
73.20
Yes
Ice Cream Fridays
14/07/2022 Banking Uniform Sales - GANS
85.50
Yes
Uniform Sales
14/07/2022 Banking Break the Rules for April Fools
509.00
Yes
Break the Rules
14/07/2022 Banking Uniform Sales - Playground
45.00
Yes
Uniform Sales
14/07/2022 Banking May Disco
1,251.40
Yes
May Disco
14/07/2022 Banking Summer Fete - Part I
5,449.10
Yes
Summer Fete
15/07/2022 HJ Burt Summer Fete Donation
350.00
Yes
Donations
20/07/2022 Direct credit from Cardnet
63.86
Yes
Ice Cream Fridays
26/07/2022 Direct credit from Cardnet
77.13
Yes
Ice Cream Fridays
28/07/2022 Banking - Ice Cream Fridays
690.90
Yes
Ice Cream Fridays
28/07/2022 Banking Summer Fete - Part II
1,237.40
Yes
Summer Fete|**Donations**
**Donations**
**(Louise)**
**eBay**
**Amazon**
**Smile**
**Your School**
**Lottery**
**Uniform**
**Sales**
**Fireworks**
**(21/22)**
**Xmas**
**Jumper Sale**
**Xmas**
**Wreath**
**Evening**
**Xmas Cards**
**World Book**
**Day**
**Doughnut**
**Friday**
**Break the**
**Rules**
**May Disco**
**Ice Cream**
**Fridays**
**Summer Fete**
**Other**
8,879.78
5.00
13.00
11.00
125.00
12.00
10.00
95.00
3.00
0.10
15.72
221.56
641.07
4.50
3,821.90
0.18
10.00
0.08
12.77
71.00
142.50
120.43
10.95
13.75
9.00
9.00
942.64
1,163.94
280.87
117.19
703.20
15.00
120.65
11.40
136.00
570.90
30.45
477.65
79.00
5.00
64.84
1,018.10
118.70
110.69
72.11
7.00
6.00
127.49
70.40
55.51
262.33
4.50
53.55
119.86
60.00
30.46
33.50
234.95
217.60
24.56
50.60
2,189.99
22.00
204.00
4.00
3.50
73.20
85.50
509.00
45.00
1,251.40
5,449.10
350.00
63.86
77.13
690.90
1,237.40|
|---|---|
||596.00
£
-
£
4,162.22
£
200.25
£
288.00
£
745.79
£
4,704.75
£
144.40
£
226.27
£
570.90
£
11.40
£
1,018.10
£
627.70
£
1,251.40
£
1,339.08
£
9,144.87
£
8,879.78
£|
|**Payments Cash Book**
**1 August 2021 - 31 July 2022**
Current Total
**15,821.98**
_check = no_
Not banked
225.80
**Payments Out**
**Date**
**Payee**
**Amount**
**Chq No**
**Banked**
**Category / Event**
30/06/2021
School - Louise's fundraising campaign
6,223.00
101327
Yes
Donations (Louise)
04/10/2021
TENS License Fee
21.00
101328
Yes
Fireworks (21/22)
28/10/2021
Fireworks 21/22 Float
1,400.00
101330
Yes
Fireworks (21/22)
12/11/2021
PTA Meeting 22nd Sep - White Hart (S. Bigg)
55.10
101332
Yes
PTA
12/11/2021
PTA AGM Meeting - White Hart (S. Bigg)
110.85
101332
Yes
PTA
12/11/2021
Fireworks expenses - Shaun Bigg (see event s/s)
437.66
101332
Yes
Fireworks (21/22)
12/11/2021
Fireworks expenses - Tamsin Gibbs (see event s/s)
936.86
101331
Yes
Fireworks (21/22)
12/11/2021
Fireworks expenses - Jo Butler (see event s/s)
312.50
101333
Yes
Fireworks (21/22)
17/11/2021
Micro credits from eBay (account set up process)
0.09
Yes
eBay
01/12/2021
Micro credits from eBay (account set up process)
0.20
Yes
eBay
03/12/2021
Fireworks expenses - Beckie Devlin (see event s/s)
69.00
101335
Yes
Fireworks (21/22)
03/12/2021
Fireworks expenses - Hannah Farmer (see event s/s)
64.00
101334
Yes
Fireworks (21/22)
03/12/2021
Christmas Wreath expenses - Beckie Devlin (see event s/s)
12.48
101335
Yes
Xmas Wreath Evening
03/12/2021
Fireworks expenses - St John's Ambulance
80.64
101336
Yes
Fireworks (21/22)
13/12/2021
Christmas Lunch Expenses - Beckie Devlin
111.57
101337
Yes
PTA
04/01/2022
ParentKind Subscription
116.00
Yes
PTA
21/01/2022
eBay Postage & Packaging Nov/Dec 21 (T. Gibbs)
172.18
101338
Yes
eBay
21/01/2022
PTA Meeting 18th Jan - White Hart (T. Gibbs)
82.35
101338
Yes
PTA
25/01/2022
Horsham Council Small Lotteries License
40.00
101339
Yes
PTA
04/02/2022
Direct Debit to Ebay Sarl
5.00
Yes
eBay
07/02/2022
Direct Debit to Ebay Sarl
9.33
Yes
eBay
08/03/2022
Sustainable Henfield eBay expenses and admin
125.24
101340
Yes
eBay
05/04/2022
Friday Doughnut expenses - Tamsin Gibbs
253.00
101342
Yes
Friday Doughnuts
05/04/2022
Friday Doughnut expenses - Tamsin Gibbs
275.00
101341
Yes
Friday Doughnuts
05/04/2022
Friday Doughnut expenses - Beckie Devlin
27.50
101343
Yes
Friday Doughnuts
05/04/2022
eBay Packing Expenses - Tamsin Gibbs
20.28
101341
Yes
eBay
05/04/2022
PTA Meeting 8th March - White Hart (T. Gibbs)
43.45
101341
Yes
PTA
05/04/2022
PTA Meeting 4th April - White Hart (B. Devlin)
14.80
101343
Yes
PTA
18/05/2022
Disco expenses - Sally-Ann Hayes
483.78
101345
Yes
May Disco
18/05/2022
Disco expenses - Bebe Newson
54.21
101344
Yes
May Disco
18/05/2022
Disco expenses - Beckie Devlin
44.65
101346
Yes
May Disco
19/05/2022
Sustainable Henfield eBay expenses and admin
100.00
101347
Yes
eBay
15/06/2022
Ice Cream Friday's - Hannah Farmer
71.75
101348
Yes
Ice Cream Fridays
15/06/2022
Summer Fete - TENS - Hannah Farmer
21.00
101348
Yes
Summer Fete
24/06/2022
Ice Cream Friday's - Tamsin Gibbs
125.80
101349
No
Ice Cream Fridays
24/06/2022
Fireworks 22/23 deposit
500.00
101350
Yes
Fireworks (22/23)
24/06/2022
Ice Cream Friday's - Beckie Devlin
30.95
101351
Yes
Ice Cream Fridays
24/06/2022
Ice Cream Friday's - Emma OT
50.94
101352
Yes
Ice Cream Fridays
28/06/2022
Summer Fete - Emma OT expenses (part 1)
388.54
101353
Yes
Summer Fete
28/06/2022
Summer Fete - Emma OT expenses (part 2)
245.70
101354
Yes
Summer Fete
02/07/2022
Summer Fete - Crockers Events (Bouncy Castles)
395.00
101355
Yes
Summer Fete
08/07/2022
Summer Fete - Joe Penfold Bar 1 of 3
382.57
101356
Yes
Summer Fete
08/07/2022
Summer Fete - Joe Penfold Bar 2 of 3
382.57
101357
Yes
Summer Fete
08/07/2022
Summer Fete - Joe Penfold Bar 3 of 3
382.57
101358
Yes
Summer Fete
08/07/2022
Summer Fete - Nicola Spree
16.00
101359
Yes
Summer Fete
08/07/2022
Summer Fete - Tamsin Gibbs
478.97
101360
Yes
Summer Fete
08/07/2022
Summer Fete - Emma OT (part 3)
298.44
101361
Yes
Summer Fete
08/07/2022
Summer Fete - Bebe Newson
54.00
101362
Yes
Summer Fete
08/07/2022
Summer Fete - Beckie Devlin
53.96
101363
Yes
Summer Fete
08/07/2022
Summer Fete - Hannah Farmer
48.29
101364
Yes
Summer Fete
08/07/2022
Summer Fete - Shaun Bigg
36.00
101365
Yes
Summer Fete
08/07/2022
Summer Fete - Pagoda Security
144.00
101366
Yes
Summer Fete
14/07/2022
Direct Debit to American Express
0.07
Yes
Other
15/07/2022
Ice Cream Friday's - Beckie Devlin
54.90
101367
Yes
Ice Cream Fridays
15/07/2022
Ice Cream Friday's - Hannah Farmer
73.00
101368
Yes
Ice Cream Fridays
15/07/2022
Summer Fete - Hannah Farmer
11.04
101368
Yes
Summer Fete
19/07/2022
Year 6 Leavers Party Contribution - Ella Fenwick
100.00
101369
No
PTA|**PTA**
**Donations**
**Donations**
**(Louise)**
**School**
**eBay**
**Fireworks**
**(21/22)**
**Fireworks**
**(22/23)**
**Xmas**
**Jumper Sale**
**Xmas**
**Wreath**
**Evening**
**Xmas Cards**
**Friday**
**Doughnuts**
**May Disco**
**Ice Cream**
**Fridays**
**Summer**
**Fete**
**Other**
6,223.00
21.00
1,400.00
55.10
110.85
437.66
936.86
312.50
0.09
0.20
69.00
64.00
12.48
80.64
111.57
116.00
172.18
82.35
40.00
5.00
9.33
125.24
253.00
275.00
27.50
20.28
43.45
14.80
483.78
54.21
44.65
100.00
71.75
21.00
125.80
500.00
30.95
50.94
388.54
245.70
395.00
382.57
382.57
382.57
16.00
478.97
298.44
54.00
53.96
48.29
36.00
144.00
0.07
54.90
73.00
11.04
100.00|
|---|---|
||674.12
£
-
£
6,223.00
£
-
£
432.32
£
3,321.66
£
500.00
£
-
£
12.48
£
-
£
555.50
£
582.64
£
407.34
£
3,338.65
£
0.07
£|
## **Platform & Transaction Fees**
|**Date**|**Payee**|
|---|---|
|10/11/2021|Card Transaction Fees|
|10/11/2021|Let's Localise Platform Fees|
|01/12/2021|Card Transaction Fees|
|15/12/2021|Card Transaction Fees|
|30/03/2022|Card Transaction Fees|
|12/04/2022|Card Transaction Fees|
|19/04/2022|ParentPay Transaction Fees|
|19/04/2022|ParentPay Transaction Fees|
|15/06/2022|Card Transaction Fees|
|22/06/2022|Card Transaction Fees|
|29/06/2022|Card Transaction Fees|
|06/07/2022|Card Transaction Fees|
|06/07/2022|Card Transaction Fees|
|13/07/2022|Card Transaction Fees|
|20/07/2022|Card Transaction Fees|
|26/07/2022|Card Transaction Fees|
|**Amount**|**Category / Event**|
|---|---|
|15.65|Fireworks 21/22|
|237.97|Fireworks 21/22|
|0.23|Xmas Wreath Evening|
|0.25|Xmas Jumper Sale|
|0.55|Uniform Sales|
|1.16|Uniform Sales|
|36.90|Friday Doughnuts|
|4.30|Break the Rules|
|0.99|Ice Cream Fridays|
|4.67|Ice Cream Fridays|
|0.95|Ice Cream Fridays|
|0.90|Ice Cream Fridays|
|11.14|Summer Fete|
|1.30|Ice Cream Fridays|
|1.14|Ice Cream Fridays|
|1.37|Ice Cream Fridays|
## **Business Reserve Account 1st August 2021 - 31st July 2022**
## **Payments In**
|**Payments In**||
|---|---|
|**Date**
**Description**
01/08/2021
B/Forward from Reserve Account
09/09/2021
Interest earned
06/12/2021
Interest earned
07/03/2022
Interest earned
06/06/2022
Interest earned
**Total Payments In**|**Amount**
305.43
0.01
0.01
0.01
0.02|
||**305.48**
**£**|
**Payments Out Date Description**
**Total Payments Out Closing Balance**
|**Amount**||
|---|---|
|**£**|**-**
|
|||
|**£**|**305.48**
|
## Minutes
5th October 2022 @ 19.30 / Held at The White Heart - Henfield
In Attendance
Denise Maurice (Head Teacher, DM), Julie Jewell (Yr R Teacher and Head of KS1, JJ)), Beckie Devlin (Chair, BD), Hannah Farmer (HF), Shaun Bigg(SB), Tamsin Gibbs (TG), Emma Oliver-Taylor (EOT), Karina Gummer (KG), Nicola Spree (NSp), Klaire Hinchcliff (KH), Deryn Fisher (DF), Georgia Nicholl (GN), Nikky Smith (NSm)
## Apologies
Bebe Newson, Sally-Ann and Ella
Approval of minutes
The minutes of the last PTA were read and approved
Chair’s report – Beckie Devlin
Beckie reported to the meeting that she was proud of the success of the previous year. Beckie highlighted that new events worked well (Christmas Jumpers, Krispy Kreme doughnuts and break the rules) alongside the return of events pre-covid (fireworks, summer fete and disco)
Treasury Report – Shaun Bigg
The PTA Treasurer Report for the previous year was presented by Shaun Bigg, PTA Treasurer:
First full year since covid and we have successfully implemented the use of card payments for PTA events; taking £4000 over the year, with a handling charge of £40. Moving forward, the PTA are in the process of removing the use of the cheque book and moving to obtaining a debit card to enable the PTA to finance events more effectively.
Raised £19,500 (September 2021- August 2022)
PTA spent £1000
School purchases to date £1500 (book bags, eggs and outside sound system)
Raised £1200 (September 2022 – to-date)
Lottery - £450 Smile - £75 Ebay - £215
Uniform - £222 Donations 378
Treasurer noted that the summer event was good financially, along with being a good social event, as was the school disco.
## Committee
Chairs Position : Beckie Devlin has advised the PTA that her work commitments are changing. With this in mind, Beckie is proposing sharing the position of chair with Hannah Farmer
Co-Chair Position: Hannah Farmer
- ⮚ Nominated by: Beckie Devlin
- ⮚ Seconded by: Karina Gummer
- APPROVED
Treasurer position: Shuan Bigg is stepping down from his position as Treasurer, however, offered to shadow the new Treasurer for ease of transition into the role.
Treasurer Position: Nicola Spree
- ⮚ Nominated by: Beckie Devlin
- ⮚ Seconded by: Tamsin Gibbs
## APPROVED
Secretary Position: Tamsin Gibbs is stepping down from her position of Secretary.
Secretary Position: Karina Gummer
- **⮚** Nominated by: Beckie Devlin
- **⮚** Seconded by: Tamsin Gibbs
## APPROVED
Communication Ofcer: Emma Oliver-Taylor is stepping down from her role of Communications Officer.
Communication Officer Position: Hannah Farmer and Beckie Devlin
- **⮚** Nominated by: Karina Gummer
- **⮚** Seconded by: Tamsin Gibbs
- APPROVED
PTA Constitution
Page 2
Acknowledged this is outdated and therefore required review. Derryn Fisher has started to review the
- current constitution against the proposed new constitution from ParentKind. Once a new constitution is agreed, it will need to be registered with the charity commission.
- ✔ Action: AGM committee members to convene a meeting to discuss and agree the constitution
## Events
## Fireworks:
- Agreed date: 4th November 2022
- Poster nearly finalised for publication
- Ticket sales: Via parentpay / playground / leisure centre / stokes / swains
- Ticket price: TBC, however plan for slight increase (?50p / ticket) as have remained the same for a number of years
- Keep prices of sale items at the event the same
- Increased number of tickets as no longer restricted from covid
- Alcohol licence: restricted to 500 – therefore required roped area around the bar to comply
- Requires updated robust risk assessment
- Staff required for the gate
- Security and first aiders already booked – Pagoda Security
- Possibility for a Firepit for toasting marshmallows
- Burger van booked
- Auction to win the opportunity to set off the fireworks
- Tombola
- Obtain wristbands
## Christmas Cards
- Changed supplier to ‘MyChildsArt’
- Shaun to drop-off cards
Christmas Jumpers
- Date: TBC
- School to collect donations
Wreath-Making
Page 3
- Planned for 9th December
- NSp to explore obtaining materials
## Christmas Lunch
- Date: TBC
- Volunteers required to support the event
## Disco
- Proposed date: 10/02/2023
- NSm to explore available equipment
## Break the rules
- Discussed different options of dates – decided does not need to be April Fools (school holidays)
- Proposed date: 18/11/2022
## Krispy Kreme doughnuts
- Proposed date: 27/01/2023
- To offer Hot Chocolate alongside doughnuts
## Summer Fete
- Proposed date: 08/07/2023
- To explore rubbish/recycling prior to the event
## Movie Night
- To assess options/possibility, especially regarding licencing laws
- To explore offering of Hot Chocolate/Popcorn
## Uniform
- Successful first uniform sale
- Need to sort uniform
- Awaiting storage room to be cleared
- Require a number of storage boxes
- Proposed date for sorting uniform: 17/10/2022
Page 4
● School to collect donated uniform at the school office
## Frozen Friday’s
- To re-commence in the Summer
## Barn Dance
- Sally-Ann Hayes has previously offered to run the event – to discuss with Sally-Ann to see if it’s possible to progress
## Quiz Night
- Required sourcing a Quiz Master – BD to explore
## PTA Shed
- Was previously thought the shed would need to be moved and therefore require sourcing a new one. There is now no current urgency in moving the shed, therefore this is now on hold.
## Quiz Night
- Required sourcing a Quiz Master – BD to explore
## Wish List
- Discussed the schools requirement for AV/Sound System. There is a large difference between the quote and are hard to compare at present. DM suggested the PTA discuss this with Nicola (School Business Manager)
- ✔ Action: Arrange a meeting to discuss the AV Equipment
The Amazon wish list from the Teachers needs to be created and added to Amazon and publicised to allow anyone to purchase equipment for the school
- ✔ Action: HF to organise the Amazon Wish List
## AOB:
KH asked if the PTA were doing enough to support struggling families – BD proposed that the PTA offered each year group an allocation of money to support with costs, especially as DM advised that transport costs had risen substantially
Was agreed that this, combined with the uniform sales was sufficient from a PTA perspective
- ✔ PTA to discuss the offering of financial support to each year group for school trips
Page 5
Next Meeting
## Date: TBC
Motion to adjourn was made at 20:50 and was passed unanimously Next Meeting
## Action log:
**----- Start of picture text -----**
Action Assigned to Due date Outcome
Constitution: AGM committee members to BD/HF Jan 2023
convene a meeting to discuss and agree the
constitution
Fireworks: Risk Assessment KG Oct 2022
Fireworks: Publish poster BD/HF Early
October
2022
Fireworks: Arrange for tickets to be BD/HF Early
distributed to sales venues October
2022
Fireworks: Staff required for the gate – to BD Oct 2022
discuss with DM and organise with
volunteers
Fireworks: Firepit for toasting marshmallows BD Early Oct
2022
Firework: Obtain wristbands BD Early Oct
2022
Christmas Cards: Shaun to drop-off cards SB Novembe
r 2022
Christmas Jumpers: School to collect School Novembe
r 2022
Wreath-making : NS to explore obtaining the NS Novembe
materials r 2022
Summer Fete : Explore recycling/rubbish AGM June 2023
options Committee
Uniform: Required sorting and storing DF Oct 2022
Uniform: School to collect School Ongoing
Barn Dance: BD to discuss possibility with BD March
Sally-Ann 2023
**----- End of picture text -----**
Page 6
**----- Start of picture text -----**
Quiz: BD to explore possible Quiz master BD March
2023
Wish List: Arrange a meeting to discuss the BD/HF/Schoo ASAP
AV Equipment l
Wish List: HF to organise the Amazon Wish HF ASAP
List
AOB: PTA to discuss the offering of financial PTA Next
support to each year group for school trips Committee Meeting
**----- End of picture text -----**
Page 7