Rotary Club of Oxford Isis Trust Fund
Annual Report for the 12 months ended 30[th] June 2023.
## **Trustees**
Rotarians Roger Long (Chairman), David Hughes (Secretary), Robert Fitchett (Treasurer) and Malcolm Fearn were the Trustees throughout the year.
## **Structure, Governance and Management**
Registered with the Charity Commission, number1038992.
The governing document is the Deed of Trust dated 13 January 1994. The Trust is the charity arm of the Rotary Club of Oxford Isis (Club)
New trustees are elected on a vote of members of the Club.
## **Summary of Objectives**
The relief of the poor and needy or to or for such other charitable purpose, institution, society, or object as the Club shall direct.
## **Public Benefit**
Throughout the year, the Trustees have kept in mind the Charity Commission’s guidance on public benefit.
The Club was active in raising funds for the Trust and engaging with the community. The main events organised were the Cowley Classic Car Show, two Classic Car Drives, the Blenheim Run(s) and the Christmas Float Tour around Woodstock.
Members of the Club also helped with the November Fireworks Display put on by Oxford Round Table.
A public collection to support a local food bank and a charity proving meals for those in need was held in December. An emergency collection was organised in February to support victims of the earthquake in Turkey and Syria.
Club Members were again generous in donating personally to the Trust.
From the various activities undertaken, the Trust was able to provide grants for local, national, and international good causes.
All members of the Rotary Club of Oxford Isis are unpaid volunteers, and the charity could not function without their tremendous individual and collective efforts. The Trustees extend their heartfelt thanks to all our fellow club members for their wonderful commitment to improving the lives of others.
## **Achievements and Performance**
See the Accounts provided for details.
In the 12 months to 30[th] June 2023, total receipts were £26,796, and costs paid out to undertake the fundraising activities totalled £6,480. Net income from all fundraising and other sources was £20,316.
Grants made to support local, national, and international charities over 2022/23 totalled £20,851. The largest of those grants was £6,800 to the Charity, Dogs for Good, which was used to buy and train an assistance dog to help someone with a major disability to deal with everyday chores.
A further £79 was spent on putting on with another Club “Youth Speaks”, which encourages public speaking by school students.
End of year report 30[th] June 2023
Page 1 of 2
## **Reserves Policy**
The policy is that there should be sufficient reserves to cover in the following year:
a) The charitable activities planned such as Youth Speaks.
b) The fixed costs of fund-raising events planned (should they be cancelled), and if such events do take place, to meet any shortfall should the income not be sufficient to cover the total expenditure of such events.
## **Restricted Funds**
Our Trust policy is that income should be paid over to the relevant beneficiaries as soon as it is administratively possible to do so.
## **Risk Management**
All activities undertaken by the Club are subject to the Club’s risk management policies and processes. A risk assessment is undertaken for each event with a strong emphasis on health and safety.
All activities involving members of the public are covered by a comprehensive insurance policy arranged for all Rotary clubs by Rotary in Great Britain and Ireland.
This report was approved by the Trustees and signed on their behalf.
## _Roger J Long_
Roger Long
Chair of Trustees
Dated 11[th] November 2023
End of year report 30[th] June 2023
Page 2 of 2
**ROTARY CLUB OF OXFORD ISIS TRUST FUND Income and Expenditure Year ended 30th June 2023**
|**2022**||**Local**|**Unrestricted**|**Foundation**|**Foundation**|**Other**||
|---|---|---|---|---|---|---|---|
|**Totals**|**RECEIPTS**|**Only**|**Funds**|**Annual Fund**|**Polio**|**Restricted**|**Total**|
||**From Rotarians**|||||||
|1600|Alan's Africa Donations|||||0.00|0.00|
|275|Charity Box||||242.88||242.88|
|185|Christmas Greeting Donations||||10.00||10.00|
|340|Christmas Raffle|||||240.00|240.00|
||Defibrillators|||||19.28|19.28|
|278|Find the Lady|||212.65|||212.65|
|468|Misc. Personal Donations|||270.00|108.00||378.00|
|30|SmileAmazon|||49.80|||49.80|
|2000|RIBI Support for Ukraine Refugee Projects|||||1000.00|1000.00|
|428|Gift Aid on earlier Donations||0.00|10.63|95.48|4.82|110.93|
|5604||**0.00**|**0.00**|**543.08**|**456.36**|**1264.10**|**2263.54**|
||**Collections from General Public**|||||||
|1385|Christmas Float|188.59|||||188.59|
|969|Porch & Food Bank Collection at Sainsburys'|||||785.73|785.73|
||Turkey/Syria Earthquake|||||1267.21|1267.21|
|685|Gift Aid on Collections|46.54||||509.23|555.77|
|3039||**235.13**|**0.00**|**0.00**|**0.00**|**2562.17**|**2797.30**|
||**Fund Raising**|||||||
|5240|Blenheim Runs2022|||||220.00|220.00|
||Blenheim Runs2023|||||408.64|408.64|
|868|Car Drives|||||653.13|653.13|
|13636|Cowley Classic car Show2021|||||||
|755|Cowley Classic Car Show2022|||||14365.85|14365.85|
||Cowley Classic Car Show2023|||||695.86|695.86|
|3000|Fireworks|3000.00|||||3000.00|
||Golf Day 2023|||||2379.48|2379.48|
|100|Gift Aid Fundraising|||||||
|23599||3000.00|0.00|0.00|0.00|18722.96|21722.96|
|0|Interest||12.46||||12.46|
|950|Historic Gift Aid|||||||
|439|Bank Compensation|||||||
|33631
|**Total Receipts**|**3235.13**|**12.46**|**543.08**|**456.36**|**22549.23**|**26796.26**|
||**PAYMENTS**|||||||
|---|---|---|---|---|---|---|---|
||**Grants Made**|||||||
|590|Foundation Annual Payment|Fund||563.14|||563.14|
|1500|Rotary Foundation Polio Fund||||1250.00||1250.00|
|1625|Alan's Africa||||||0.00|
|1000|ARCh|0.00|||||0.00|
|250|Bladon School||||||0.00|
||Dogs for Good|||||6800.00|6800.00|
|500|Fire Fighters Charity|||||500.00|500.00|
||Green Light Trust|||||500.00|500.00|
||Kids Out Xmas Appeal||400.00||||400.00|
|500|Maple Tree|0.00|||||0.00|
||Mary's Meals||250.00||||250.00|
||North Oxfordshire Food|||||||
|1000|Bank|235.95|||||235.95|
|600|Oxford Food Hub|||||814.77|814.77|
||Oxford Round Table Charitable Trust|||||1000.00|1000.00|
|9000|OXRADS|||||1000.00|1000.00|
|1040|Porch|||||407.39|407.39|
|500|Restore||||||0.00|
||Turkey & Syria RIBI Disaster|Fund||||1580.01|1580.01|
|4039|Rotary District of Ukraine||0.00||||0.00|
|100|Rotary Shoebox Scheme||||||0.00|
||Shelter Box||129.22|||1070.78|1200.00|
|500|Stonesfield Scouts|||||350.00|350.00|
|250|Strawberry Fayre Majorettes|||||250.00|250.00|
||Thames Valley Air Ambulance||250.00||||250.00|
|500|THRIVE||||||0.00|
||Ukraine Refugee Projects|||||3000.00|3000.00|
|250|1st Woodstock Brownies|0.00|||||0.00|
|250|Woodstock Youth Club|0.00|||||0.00|
|500|2210 W Wing Air Cadets|||||500.00|500.00|
|24494||**235.95**|**1029.22**|**563.14**|**1250.00**|**17772.95**|**20851.26**|
||**Charitable Activities**|||||||
|271|Youth Speaks|79.16|||||79.16|
|271||79.16|0.00|0.00|0.00|0.00|79.16|
||**Fundraising Costs**|||||||
|3065|Blenheim Runs 2021|||||||
||Blenheim Runs 2022|||||222.60|222.60|
|178|Car Drives|||||94.72|94.72|
|3281|Cowley Classic Car Costs 2021|||||||
|38|Cowley Classic Car Costs 2022|||||3911.71|3911.71|
||Cowley Classic Car Costs 2023|||||365.19|365.19|
||Golf Day 2023|||||1557.97|1557.97|
|1|Equipment Costs|327.60||||0.00|327.60|
|6563||327.60|0.00|0.00|0.00|6152.19|6479.79|
|31328|**Total Payments**|**642.71**|**1029.22**|**563.14**|**1250.00**|**23925.14**|**27410.21**|
|2303|**Net Surplus/Deficit**|**2592.42**|**-1016.76**|**-20.06**|**-793.64**|**-1375.91**|**-613.95**|
## **Transfers to/from Restricted Funds**
|Pay Pal charges on Blenheim Run
-2.60
2.60
NLR
250.00
-250.00
To Polio
-808.81
808.81
5657 Balances brought fwd
0
1718.69
65.91
17.13
6158.64
7960.37
**LOCAL**
**UNRESTRICTED FOUNDATION**
**POLIO**
**RESTRICTE**D
**Balances C/F**
2592.42
140.52
45.85
32.30
7346.42
Aunt Wendy, Egypt
0.00
Blenheim Runs 2021
192.00
Blenheim Runs 2022
0.00
Blenheim Runs 2023
408.64
Car Drive 2023
558.41
Car Show 2022
0.00
Car Show 2023
330.67
Defibrillators
24.10
Golf Day 2023
21.51
Turkish Syria Earthquake
0.00
Ukraine Refugee Projects
0.00
Reserve Fund
3000.00
7960**Total Balances C/F**
**2592.42**
**140.52 **
**45.85**
**32.30**
**4535.33**
**7346.42**
Represented by:
6522 Bank Current Account
1806.38
0 Bank Deposit Account
5012.46
1438 PayPal
527.58
7960**TOTAL BANK AND OTHER CASH**
**7346.42**|Pay Pal charges on Blenheim Run
-2.60
2.60
NLR
250.00
-250.00
To Polio
-808.81
808.81
5657 Balances brought fwd
0
1718.69
65.91
17.13
6158.64
7960.37
**LOCAL**
**UNRESTRICTED FOUNDATION**
**POLIO**
**RESTRICTE**D
**Balances C/F**
2592.42
140.52
45.85
32.30
7346.42
Aunt Wendy, Egypt
0.00
Blenheim Runs 2021
192.00
Blenheim Runs 2022
0.00
Blenheim Runs 2023
408.64
Car Drive 2023
558.41
Car Show 2022
0.00
Car Show 2023
330.67
Defibrillators
24.10
Golf Day 2023
21.51
Turkish Syria Earthquake
0.00
Ukraine Refugee Projects
0.00
Reserve Fund
3000.00
7960**Total Balances C/F**
**2592.42**
**140.52 **
**45.85**
**32.30**
**4535.33**
**7346.42**
Represented by:
6522 Bank Current Account
1806.38
0 Bank Deposit Account
5012.46
1438 PayPal
527.58
7960**TOTAL BANK AND OTHER CASH**
**7346.42**|Pay Pal charges on Blenheim Run
-2.60
2.60
NLR
250.00
-250.00
To Polio
-808.81
808.81
5657 Balances brought fwd
0
1718.69
65.91
17.13
6158.64
7960.37
**LOCAL**
**UNRESTRICTED FOUNDATION**
**POLIO**
**RESTRICTE**D
**Balances C/F**
2592.42
140.52
45.85
32.30
7346.42
Aunt Wendy, Egypt
0.00
Blenheim Runs 2021
192.00
Blenheim Runs 2022
0.00
Blenheim Runs 2023
408.64
Car Drive 2023
558.41
Car Show 2022
0.00
Car Show 2023
330.67
Defibrillators
24.10
Golf Day 2023
21.51
Turkish Syria Earthquake
0.00
Ukraine Refugee Projects
0.00
Reserve Fund
3000.00
7960**Total Balances C/F**
**2592.42**
**140.52 **
**45.85**
**32.30**
**4535.33**
**7346.42**
Represented by:
6522 Bank Current Account
1806.38
0 Bank Deposit Account
5012.46
1438 PayPal
527.58
7960**TOTAL BANK AND OTHER CASH**
**7346.42**|
|---|---|---|
||**2592.42**
**140.52 **
**45.85**
**32.30**
**4535.33**|**7346.42**|
|||1806.38
5012.46
527.58|
|||**7346.42**|
## **The Rotary Club of Oxford Isis Trust Fund Charity Number 1038992 Independent Examiners’ Report to the Trustees**
We report to the Trustees of the Rotary Club of Oxford Isis on our examination of the Trust Accounts for the year ended 30[th] June 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
We report in respect of our examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiners’ statement**
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which gives us cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Jeremy Burgess Sharon Mitchell Address: 8 Links Road 18 Maple Close Kennington Oxford Oxford OX2 9DZ OX1 5RX
Dated 23[rd] November 2023