Rotary Club of Oxford Isis Trust Fund Annual Report for the 12 months ended 30[th] June 2022. ## **Trustees** Rotarians Roger Long (Chairman), David Hughes (Secretary), Robert Fitchett (Treasurer) and Malcolm Fearn were the Trustees throughout the year. ## **Structure, Governance and Management** Registered with the Charity Commission, number1038992. The governing document is the Deed of Trust dated 13 January 1994. The Trust is the charity arm of the Rotary Club of Oxford Isis (Club) New trustees are elected on a vote of members of the Club. ## **Summary of Objectives** The relief of the poor and needy or to or for such other charitable purpose, institution, society, or object as the Club shall direct. ## **Public Benefit** Throughout the year, the Trustees have kept in mind the Charity Commission’s guidance on public benefit. The lessening of Covid 19 restrictions by the start of the Rotary year meant that the Club was able to recommence most activities, cancelled in the previous year, to both raise funds for the Trust and engage with the community. The main events organised were the Cowley Classic Car Show, two Classic Car Drives, the Blenheim Run(s) and the Christmas Float Tour around Woodstock. A public collection to support a local food bank and a charity proving meals for those in need was held in December. Club Members were again generous in donating personally to the Trust. Sadly, because of the remaining Covid restrictions, it was not possible to recommence “Kids Out”, the annual summer outing organised by local Rotary Clubs for disadvantaged children. From the various activities undertaken, the Trust was able to provide grants for local, national, and international good causes. All members of the Rotary Club of Oxford Isis are unpaid volunteers, and the charity could not function without their tremendous individual and collective efforts. The Trustees extend their heartfelt thanks to all our fellow club members for their wonderful commitment to improving the lives of others. ## **Achievements and Performance** See the Accounts provided for details. In the 12 months to 30[th] June 2022, total receipts were £33,631 from members’ donations, gift aid, collections, and community events. Costs paid out in year to undertake the fundraising activities totalled £6,564. Net income in 2021/22 from all fundraising and other sources was £27,064, over twice the previous Covid depressed year’s figure of £13,315. Grants made to support local, national, and international charities over 2021/22 totalled £24,494. A further £271 was spent on putting on with another Club “Youth Speaks”, which encourages public speaking by school students. Page 1 of 2 End of year report 2022 Grants made included £4,039 direct to the Rotary District of Ukraine to support the welfare work of Rotary in that embattled country. At the end of June 2022, the Trust received a grant itself of £2,000 from the worldwide Rotary organisation to support three projects to aid refugees from the Ukraine now in Oxfordshire, in which Club Rotarians are involved. ## **Reserves Policy** The policy is that there should be sufficient reserves to cover: - a) The charitable activities planned for the following year, such as Youth Speaks and Kids Out. - b) The fixed costs of fund-raising events planned for the following year (should they be cancelled), and if such events do take place, to meet any shortfall should the income not be sufficient to cover the total expenditure of such events. ## **Restricted Funds** Our Trust policy is that income should be paid over to the relevant beneficiaries as soon as it is administratively possible to do so. ## **Risk Management** All activities undertaken by the Club are subject to the Club’s risk management policies and processes. A risk assessment is undertaken for each event with a strong emphasis on health and safety. All activities involving members of the public are covered by a comprehensive insurance policy arranged for all Rotary clubs by Rotary in Great Britain and Ireland. This report was approved by the Trustees and signed on their behalf. ## Roger J Long Roger Long Chair of Trustees Dated 26[th] July 2022 Page 2 of 2 End of year report 2022 **----- Start of picture text -----**
ROTARY CLUB OF OXFORD ISIS TRUST FUND
Income and Expenditure Year ended 30th June 2022
2021 RECEIPTS Local Unrestricted Foundation Foundation Other Total
Totals Only Funds Annual Polio Restricted
Fund
From Rotarians
505 Alan's Africa 1600 1600
250 ARCh Donations 0
0 Blenhim Run Sponsorship 250 250
0 Charity Box 275 275
290 Christmas Greeting Donations 185 185
635 Christmas Raffle 340 340
262 Find the Lady 278 278
659 Personal Donations 50 50 58 158
4440 Porch Donations 60 60
16 SmileAmazon 30 30
0 RIBI Support For Ukraine Refugee Projects 2000 2000
1520 Gift Aid on earlier Donations 13 14 110 293 428
8577 0 63 371 968 4203 5604
Collections from General Public
0 Christmas Float 1385 1385
Collection
0 Porch & Food Bank Collection at Sainsburys' 969 969
0 Gift Aid on Collections 341 344 685
0 1726 0 0 0 1313 3039
Fund Raising
430 Blenheim Runs 2020
570 Blenheim Runs 2021 5240 5240
1510 Cowley Classic Car Show 2020
863 Cowley Classic Car Dive October 2020
1143 Cowley Classic Car Drive April 2021
695 Cowley Classic Car Show 2021 13636 13636
Cowley Classic Car Show 2022 755 755
0 Fireworks 3000 3000
Car Drive April 2022 868 868
135 Gift Aid Fundraising 100 100
5346 3000 100 0 0 20499 23599
1 Bank Interest 0 0
Historic Gift Aid 950 950
NatWest Compensation 439 439
13924 Total Receipts 4726 1113 810 968 26015 33631
PAYMENTS
Grants Made
702 Foundation Annual Payment Fund 590 590
1500 Rotary Foundation Polio Fund 1500 1500
Foundation Scholars Meals & Expenses 0 0
1266 Alan's Africa 1625 1625
3573 ARCh 1000 1000
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381 Bicester Food bank
Bladon School 250 250
Fire Fighters Charity 500 500
450 Kids Out Christmas Boxes
1500 Learning 4 Life Mubende
500 Maple Tree 500 500
381 North Oxfordshie Food 1000 1000
Bank
Oxford Food Hub 600 600
OXRADS 1000 8000 9000
5525 Porch 1040 1040
Restore 500 500
1125 Rotary Club of St. Vincent
Rotary District of Ukraine 4039 4039
Rotary Shoebox Scheme 100 100
Stonesfield Scouts 500 500
Strawberry Fayre Majorettes 250 250
500 THRIVE 500 500
1000 Water Aid
1st Woodstock Brownies 250 250
Woodstock Youth Club 250 250
2210 W Wing Air Cadets 500 500
18403 4500 4139 590 1500 13765 24494
Charitable Activities
0 Youth Speaks 226 45 271
0 226 45 0 0 0 271
Fundraising Costs
55 Blenheim Runs 2020
14 Blenheim Runs 2021 3065 3065
307 Cowley Classic Drive August 2020
80 Cowley Classic Drive October 2020
33 Cowley Classic Drive April 2021
120 Cowley Classic Car Show 2021 3281 3281
Classic Car Drive April 2022 178 178
Cowley Classic Car Show 2022 38 38
Misc. Costs 0 1 1
609 0 0 0 0 6564 6564
19012 Total Payments 4726 4183 590 1500 20329 31328
Net Surplus/Deficit 0 -3071 220 -532 5686 2303
Transfers to/from Restricted Funds
Car Show 21 2429 -2429
Car Drive April 2022 690 -690
Blenheim Runs 2021 789 -789
Reserve Fund -500 500
Youth Speaks 20 Provision 175 -175
Foundation to Polio -155 155
Add:Balances brought forward 1207 1 394 4056 5658
Local Unrestricted Foundation Polio Restricted Totals
5658 Balances C/F 0 1719 66 17 7960
Aunt Wendy, Egypt 250
Car Show August 2022 717
2021 Blenheim Runs 192
Ukraine Refugee Projects 2000
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Reserve Fund 3000
5658 Total Balances C/F 0 1718 66 17 6159 7960
Represented by:
5047 Bank Current Account 6523
30 Bank Reserve- Closed in 2021/2
117 Barclays Premium Account - Closed in 2021/2
464 PayPal 1438
5658 TOTAL BANK AND OTHER CASH 7960
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RRF 19.11.2022 ## **The Rotary Club of Oxford Isis Trust Fund Charity Number 1038992 Independent Examiners’ Report to the Trustees** We report to the Trustees of the Rotary Club of Oxford Isis on our examination of the Trust Accounts for the year ended 30[th] June 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). We report in respect of our examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiners’ statement** We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which gives us cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: _R.M. Eve_ Signed _J. Burgess_ Name: Richard Eve Name: Jeremy Burgess Address: 4 St. Ebbe’s Close Address: 8 Links Road Old Road Kennington Shotover Hill Oxford Oxford OX1 5RX OX3 8SZ Dated 20111122 Dated 20111122