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2024-03-31-accounts

Don District Scout Association

Annual Report & Financial Statements

Year ended 31 March 2024

Trustees' Annual Report

For the period

0 1 0 4 2 3 3 1 0 3 2 4 From (start date) to end date ~~LI1t{ttI Ltittt|~~

Section A

Reference and administration details

Charity name Don District Scout Association ~~[~~ Other names the charity is known by Don District Scouts ~~[~~ 1 0 3 8 9 1 9 Registered charity number (if any) ~~LIIIII I~~ 5 Redwood Glen Charity’s correspondence address Chapeltown Sheffield Post Code S 3 5 1 E A

Registered charity number (if any)

Charity’s correspondence address

Names of the charity trustees who manage the charity

Ex officio trustees Nominated member
trustees		 Elected member trustees
Steven Clayton
Sylvia West
Janette Mellor
Peter Blakemore		 Andrew Walker
Edwin Butler
Matthew Hardmam		 Dave Bristow
Michael Pears
William Hancock

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Steve Clayton Position (eg Secretary, Chair) Chair Date 11/02/2025

Don District Scout Association

Section B

Structure, governance and management

Description of the charity’s trusts

The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scout Groups.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Management of the charity

The District is managed by the District Executive Committee, the members of which are the

‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they

are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Scout Leaders, individual section leaders and parent’s representation and meets every 2 months.

This District Executive Committee exists to support the District Commissioner and his team in meeting the responsibilities of their appointments and is responsible for:

Risk and Internal Control

The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. The treasurer can make payments only when they have been agreed on by the trustee committee. These will be done via bank transfer so that a record is maintained of all transactions and a comprehensive insurance policy to ensure that insurable risks are covered.

Objectives and activities

Don District Scout Association

Section C

Summary of the The objectives of the District are as a unit of the Scout Association. objects of the charity set out in The Aim of The Scout Association is to promote the development of young people in its governing achieving their full physical, intellectual, social and spiritual potentials, as individuals, as document responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Additional details Policy on Grant making of the objectives The District makes grants to Groups within the District to cover approved training expenses and activities that are not funded by other means.

Loans to Groups within the District

The District has provided loans to assist Groups in the District with property repairs, building re-development and intends to continue with this practice in the future if suitable plans are approved by the District Executive Committee.

Section D

Achievements and performance

Summary of the The district has continued to provide support services to the District membership during the main year. Janette Mellor continues to led as our Acting District Commissioner. The team have achievements worked extremely hard to organise and promote the District and its activities. of the charity during the year

Charity’s policy on

reserves

The District's policy on reserves is to hold sufficient resources to continue the charitable

activities of the District should income and fundraising activities fall short and to assist with Group development projects. The District Executive Committee considers that the District should hold a balance of around £100,000.

Investment Policy

The District's Income and Expenditure is relatively small but it has substantial funds held as a result of Group closures in past years. These funds have been used to finance building and other development activity within the District.

Whilst there are substantial funds held by the District, it is intended that the funds will be utilised to assist with Group development plans. As a consequence it would not be prudent to invest in longer-term investments such as stocks and shares.

The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in bank accounts using only mainstream banks or building societies or Sheffield Scout Resource Charity's Consolidated Investment Scheme.

The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. This generally involves using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.

Don District Scout Association

Section F Other Optional Information

Plans for future periods

The District continues to provide funding in support its training initiatives and will continue to offer sponsorship to ensure that district events remain well supported by the Groups. Funding projects have been financed during recent years with advances by way of loans and grants to assist with group development. New groups have been recently formed and require continuing volunteer support from leaders during this development phase

New groups In recent years new groups have been formed. Setting up the governance processes within these new groups has proved quite challenging for the District. The processes and funds have now been allocated as accurately as possible. The amounts concerned are not material to the overall position of the district.

Exceptional Issues

A loan of £20,000.00 was advanced to Grenoside Scout Group

Don District Scout Association - Consolidated Receipts and Payments Account

For the year
from		 4/1/2023 To 3/31/2024
Receipts and payments
Receipts Don District 2024
2023
Explorer Fund
SASU Fund
Total funds
Total funds
£
£
£
£
£
District Central
Funds
Capitation Fees 33,653 - - 33,653 30,755
St Georges 2023 423 470 - 893 7,400
St Georges 2022 - - - - 2,845
182nd Closure - - - - 161
Refund from M Hardman - - - - 600
76th Closure 2,326 - - 2,326 -
Refund from A Papka 200 - - 200 -
Census Rebate 305 - - 305 280
Refund from Garrison - - - - 105
Leaders Weekend 100 - - 100 330
Capitation from previous year - - - - 6,956
Subs - - - - -
Sub total
Fundraising (gross)		 37,006 470 - 37,476 49,432
Expences - 219 - 219 200
Unit activities - 7,419 - 7,419 11,623
Gift Aid Reclaim - 2,402 - 2,402 -
Rent Refund - 167 - 167 -
Jamboree and Camp Bank - 6,954 - 6,954 4,445
Camping - 5,287 - 5,287 5,387
Training - 660 - 660 346
Run Grenoside - 2,384 - 2,384 110
Donations (Ecclesfield Parish) - - - - 300
Sub total - 25,491 - 25,491 22,411
Investment income
Sailing District Funds 2,958 - - 2,958 -
SSRC Investment interest 2,338 - - 2,338 2,258
SSRC District Grant 2,069 - - 2,069 1,362
Derek Dolton Fund 112 - - 112 109
Sub total
Total Gross Income		 7,477 - - 7,477 3,729
44,482 25,961 - 70,444 75,572
Other Income
182nd closure - - - - -
loan / Overdue payments - - - - -
Sub total
Total receipts		 - - - - -
44,482 25,961 - 70,444 75,572

Don District Scout Association - Consolidated Receipts and Payments Account

For the year from

4/1/2023 To 3/31/2024

Receipts and payments

2024

2023

District Central Explorer Fund SASU Fund Total funds Total funds Funds £ £ £ £ £

Payments

Payments Payments Payments Payments Payments Payments
Charitable Payments
District AGM (Hesley Wood) 40 - - 40 82
Jamboree / camp bank - 5,947 - 5,947 4,653
D of E - 488 - 488 398
Camping - 5,761 - 5,761 14,269
Run Grenoside - 2,089 - 2,089
Hazelwood Improvements (R Sharp) 660 - - 660 -
Edwin Buttimer 24 - - 24 -
Awards Night 160 - - 160 -
Nights away form fee - - - - 35
Leaders Weekend Abney Scout Centre - - - - 360
Full Leaders Meeting - - - - 72
Capitation 33,973 2,310 - 36,283 33,685
St Georges 2023 (Hesley Wood) 1,645 - - 1,645 4,507
Animal Ark (St George Camp 2023) - - - - 155
St Georges 2024 (Hesley Wood) 935 - - 935 225
Matt Hardman Camp - - - - 600
Leader weekend 2023 100 - - 100 330
Equipment - 1,335 - 1,335 2,475
Unit Activities - 2,461 - 2,461 1,917
Alec Oates Fund, Reuben Chapman 100 - - 100 -
Trippet Lane Meeting 139 - - 139 -
Basecamp - - - - 185
Expenses (St George Camp) - 337 - 337 282
DB Enteratinments (St George Camp) 2,798 - - 2,798 2,634
Animal Ark (St George Camp) - - - - 170
St Georges 2022 (Hesley Wood) - - - - 3,141
District Presentation Evening 5 - - 5 255
Presentation Evening Garrison Hotel Expenses - - - - 71
Lynn Retirement 50 - - 50 -
Unity Insurance 341 - - 341 414
Jamboree donation 900 - - 900 850
Andy Papka Gift 15 - - 15 48
P Blackmore batteries - - - - 33
Web Site Fee 33 - - 33 217
Rent 1,339 - 1,339
Sub total
41,918 22,066 -
Expenses		 41,918 22,066 - 63,984 72,063
Hazelshaw Expences 200 - - 200 477
ADC Float 500 - - 500 200
Secretary Expences - - - - 28
General Expences Explorers - 290 - 290 230
Sub total
**Total Gross Expenditure **		 700 290 - 990 935
42,618 22,356 - 64,973 72,998
Loan advanced
20,000 - -
Total payments 62,618 22,356 -
Net of receipts/(payments) - 18,135 3,605 -
Transfers between funds
- - -
Cash / SSRC Funds B/fwd
136,222 15,379 331
Cash funds this year end 118,087 18,984 331
20,000 - - 20,000 -
62,618 22,356 - 84,973 72,998
- 18,135 3,605 - - 14,530 2,574
- - - -
136,222 15,379 331 151,932 149,360
118,087 18,984 331 137,402 151,934
Statement of assets and liabilities at the end of the year
2024
Explorer Fund
SASU Fund
£
£
£
District Central
Funds		 2023
Total funds
Total funds
£
£
Cash funds
SSRC Funds B/fwd 107,123 - - 107,123 102,716
Derek Dalton Fund B/fwd 5,041 - - 5,041 4,929
Bank deposit account 4,034 18,984 331 23,349 42,398
Deposits held for groups
182nd 1,688 - - 1,688 1,688
YUF - - - -
Network 202 - - 202 202
Cash/Floats - - - - -
Total cash funds 118,087 18,984 331 137,402 151,933
Other monetary assets
St George Camp Fees Outstanding - - - - -
Debts due from the County/Area/District/Group - - -
Capitation outstanding - - - - -
- - - - -
Sub total
Total net assets		 - - - - -
118,087 18,984 331 137,402 151,933

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature
Print Name		 Signature
Print Name
Chair
Treasurer
Name Amount
paid to
date		 Stage 1
Stage 2
Stage 3
Stage 4
2,605.00 1,655.00
705.00-245.001 1 1 0
2,474.14 1,524.14
574.14-375.861 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,908.13 1,958.13 1,008.13
58.13 1 1 1 1
2,608.14 1,658.14
708.14-241.861 1 1 0
2,893.50 1,943.50
993.50
43.50 1 1 1 1
2,608.50 1,658.50
708.50-241.501 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
Alex Hopkins £3,555.00
Ben Hopkins £3,424.14
Melissa Wilson £3,300.00
Connie Jones £3,300.00
Harriet Jones £3,300.00
Sophie Lightbody £3,858.13
Tom Mofat £3,558.14
Chris Hooper £3,843.50
Charlotte Mettam £3,558.50
Juno Hale £3,300.00
Sarah Jane Sykes £3,300.00

3800

Accumulated Paid 20th Paid 5th donation October April

Accumulated
donation		 Paid 20th
October		 Paid 5th
April
150 100 50
150 100 50
150 50 100
150 50 100
150 50 100
200 100 100
150 50 100
200 50 150
150 150 0
150 100 50
150 50 100
Amount due
850
900
Breakdown
Paid in Financial Young invoice from Fee payable less
Financial Year Due Year Group People Young Leaders adj No. for Capitation Gross fee County 50p Due from group Received Owed Groups
Total 623 18 641 £53.00 ### £52.50 ### ### £0.00 Explorers
2023/24 Explorers 44 44 £53.00 £2,332.00 £52.50 £2,310.00 £2,310.00 £0.00 105th
2023/24 105th 99 1 100 £53.00 £5,300.00 £52.50 £5,250.00 £5,250.00 £0.00 14th
2023/24 14th 82 1 83 £53.00 £4,399.00 £52.50 £4,357.50 £4,357.50 £0.00 10th
2023/24 10th 14 14 £53.00 £742.00 £52.50 £735.00 £735.00 £0.00 205th
2023/24 205th 10 10 £53.00 £530.00 £52.50 £525.00 £525.00 £0.00 231st
2023/24 231st 33 2 35 £53.00 £1,855.00 £52.50 £1,837.50 £1,837.50 £0.00 25th
2023/24 25th 80 1 81 £53.00 £4,293.00 £52.50 £4,252.50 £4,252.50 £0.00 32nd
2023/24 32nd 37 2 39 £53.00 £2,067.00 £52.50 £2,047.50 £2,047.50 £0.00 33rd
2023/24 33rd 31 6 37 £53.00 £1,961.00 £52.50 £1,942.50 £1,942.50 £0.00 39th
2023/24 39th 52 3 55 £53.00 £2,915.00 £52.50 £2,887.50 £2,887.50 £0.00 61st
2023/24 61st 29 1 30 £53.00 £1,590.00 £52.50 £1,575.00 £1,575.00 £0.00 82nd
2023/24 82nd 48 1 49 £53.00 £2,597.00 £52.50 £2,572.50 £2,572.50 £0.00 93rd
2023/24 93rd 64 64 £53.00 £3,392.00 £52.50 £3,360.00 £3,360.00 £0.00

Don District Scouts (A Registered Charity No. 1038919)

Andy Walker, Treasuer 5 Rookery Dell Deepcar Sheffield S36 2ND 7723306423 Andy.p.walker@gmail.com

CAPITATION FEES FOR 2024

Explorers

This is your invoice for your Group Membership Fees for 2024

----- Start of picture text -----
||| |---|---| |Young people on Census 2024|44| |Young Leaders attached to group| |Total members payable|44| |Annual subscription due after prompt payment rebate of 50p|£52.50| |###|

----- End of picture text -----

Subscription due

In order for us to be able to pass over the funds from the District to South Yorkshire County Scout Council it is necessary to ask for speedy payment by no later than:- 21/03/2024

Bank Transfer

Don District Scouts Sort Code 56-00-09 Account number 95165304

By cheque

Payable “Don District Scout Council” send for attention to Mr Andy Walker 5 Rookery Dell Deepcar Sheffield, S36 2ND 07723306423

zoe@zsykes.co.uk

Sent to

(A Regist

2/11/2025

Capitation 2022

231st Scouts

This is your invoice for your Outstanding Loan

Amount Due

###

In order for us to be able to pass over the funds from the District to South Yorkshi necessary to ask for speedy payment no later than 31/03/2021

You can use either: -

Bank Transfer

Don District Scouts Sort Code 56-00-09 Account number 95165304

By cheque

Payable “Don District Scout Council” send for attention to

Mr Andy Walker

5 Rookery Dell Deepcar Sheffield, S36 2ND 07723306423 Sent to

r netty63@talktalk.net;

Don District Scouts tered Charity No. 1038919) Ian Taylor - Chairman Mulberry House Wilkin Hill Barlow

Home phone 0114 2890949 Mobile phone 07595002003 E-mail ianmulberry@gmail.com

re County Scout Council it is

10thParson Cross Via J Mellor
14thGrenoside Dan Hopkins
Mark Hewerdine
25thEcclesfield Helen Charles
Ben Steel
32ndStocksbridge Via J Mellor
33rdLane End Matt Hardman
39thShirecliffe Yasmin Hussain
Irshad Akhbar
61stWincobank Joseph Oglesby
Jan Rayner
Christine Blencove
76thEllesmere Via J Mellor
82ndChapeltown Will Hancock
Natalie James
93rdStocksbridge
AGSL		 Via J Mellor
Keityh Davis
105thHigh Green Mick Pears
Tom Hague
Lorri Hague
182ndLimpsfield Via J Mellor
Anthony Larsen
205thSt Catherines Amanda Garvey
Garnet Gordon
231stShiregreen Emma Hardman
Craig Long
Explorers David Cooper
netty63@talktalk.netzoe@zsykes.co.uk 07914570068
01142578060
dhopkins@norstead.co.uk
mhewerdine@hotmail.co.uk 07979100313
helencharles1977@gmail.com 07734039430
ben_yorks@hotmail.co.uk
netty63@talktalk.netstocksbridge32@yahoo.com ~~0~~1142468551
matt.hardman@junleague.com n-bromley@sky.com
Sh040yb@googlemail.comsj_manzoor@hotmail.com 07790430715
irshadakbar@live.co.uk
joe_oglesby@blueyonder.co.uk
janrayner@blueyonder.co.uk
Blencowe@blueyonder.co.uk 01142492436
netty63@talktalk.net
groupscoutleader@82ndchapeltownscouts.org
grouptreasurer@82ndchapeltownscouts.org 07803902518
netty63@talktalk.net
keithdavisgas@gmail.com 07502277323
mick@105highgreen.co.uk
tchague@gmail.com
lorri289@gmail.com 07980416260
netty63@talktalk.net
anthony.larsen@outlook.com
amandag.75@googlemail.com 01142886411
bydand_05@yahoo.co.uk
emma1973@gmail.com 07876146675
craiglong78@yahoo.com
dcooper997@aol.com 0114 2846161

Sh040 b 00 lemail.com manzoor hotmail.com

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