## Don District Scout Association 

## Annual Report & 

## Financial Statements 

Year ended 31 March 2021 

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## Trustees' Annual Report 

## For the period 


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0 1 0 4 2 0 3  1  0  3  2  1<br>From (start date)  to end date<br>**----- End of picture text -----**<br>



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Section A Reference and administration details<br>**----- End of picture text -----**<br>



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Charity name  Don District Scout Association<br>Other names the charity is known by  Don District Scouts<br>1 0  3  8  9  1  9<br>Registered charity number (if any)<br>Charity’s correspondence address  C/O Mulberry House<br>Wilkin Hill<br>Barlow Dronfield<br>Postcode  S  1  8 7 T E<br>**----- End of picture text -----**<br>


Names of the charity trustees who manage the charity 

|_Ex officio trustees_|_Nominated member trustees_|_Elected member trustees_|
|---|---|---|
|Chairman<br>Ian Taylor<br>Acting DC<br>Janette Mellor<br>Treasurer<br>Andrew Walker<br>Secretary<br>Rob Kirk<br>Explorer DC<br>Edwin Buttimer<br>Network<br>Vacant|Sylvia West<br>Matt Hardman<br>Andrew Papka|Jan Raynor<br>Mick Pears<br>Peter Blakemore<br>Dan Hopkins<br>Phil Neale<br>Hendrick Jannasch|



The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees 

Signature(s) Full name(s) Ian Taylor Position (eg Secretary, Chair)                      Chair Date                      22 September 2021 

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**Don District Scout Association** 

**Section B** 

**Structure, governance and management** 

## **Description of the charity’s trusts** 

The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

The District is a trust established under its rules which are common to all Scout Groups. 

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

## **Management of the charity** 

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Scout Leaders, individual section leaders and parent’s representation and meets every 2 months. 

This District Executive Committee exists to support the District Commissioner and his team in meeting the responsibilities of their appointments and is responsible for: 

- The raising of funds and the administration of District  finance; 

- The insurance of persons, property and equipment; 

- District public occasions; 

- Assisting in the recruitment of leaders and other adult support; 

- Appointing any sub committees that may be required; 

- Appointing District Administrators and Advisors other than those who are elected.  

## **Risk and Internal Control** 

The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 

- Injury  to  leaders,  helpers,  supporters  and  members.  The  District  through  the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. 

- Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. 

- Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. 

- Failure of a Group who had received a development loan may result in loss of funds to the District.  The District seeks to mitigate such risk by ensuring that the funds allocated to Group development loans would not cause the collapse of the District in the event of a Group failing to meet its repayment obligations. 

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. 

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**Section C Objectives and activities** 

## **Don District Scout Association** 

|**Summary of the**|The objectives of the District are as a unit of the Scout Association.|
|---|---|
|**objects of the**||
|**charity set out in**|The Aim of The Scout Association is to promote the development of young people in|
|**its governing**<br>**document**|achieving their full physical, intellectual, social and spiritual potentials, as individuals, as<br>responsible citizens and as members of their local national and international communities.|
||The method of achieving the Aim of the Association is by providing an enjoyable and|
||attractive scheme of progressive training, based on the Scout Promise and Law and guided|
||by adult leadership.|
|**Additional details**|**Policy on Grant making**|
|**of the objectives**|The District makes grants to Groups within the District to cover approved training expenses|
|**and activities**|that are not funded by other means.|
||**Loans to Groups within the District**|
||The District has provided loans to assist Groups in the District with property repairs, building|
||re-development and intends to continue with this practice in the future if suitable plans are|
||approved by the District Executive Committee.|
|**Section D**|**Achievements and performance**|
|**Summary of the**|The District has continued to provide support services to the District membership during the|
|**main**|year.  It has been able to encourage Scouting to exist in the virtual world and ensured that|
|**achievements**|lower levels of activity have continued,|
|**of the charity**<br>**during the year**|The District continues to be lead by Janette Mellor, our Acting District Commissioner. The<br>team have worked extremely hard to organise and promote the District and its activities.|
||The District has is now planning to run a comprehensive programme of activities across all|
||sections when activities can re-start next year.|
|**Section E**|**Financial Review**|
|**Charity’s policy on**<br>**reserves**|The District's policy on reserves is to hold sufficient resources to continue the charitable<br>activities of the District should income and fundraising activities fall short and to assist with|
||Group development projects. The District Executive Committee considers that the District|
||should hold a balance of around £100,000.|
|**Investment Policy**||
||The District's Income and Expenditure is relatively small but it has substantial funds held as a|
||result of Group closures in past years.  These funds have been used to finance building and|
||other development activity within the District.  Whilst there are substantial funds held by the|
||District, it is intended that the funds will be utilised to assist with Group development plans. As|
||a consequence it would not be prudent to invest in longer-term investments such as stocks and|
||shares. The District has therefore adopted a low risk strategy to the investment of its funds. All|
||funds are held in bank accounts using only mainstream banks or building societies or Sheffield|
||Scout Resource Charity's Consolidated Investment Scheme.|
||The District Executive regularly monitors the levels of bank balances and the interest rates|
||received to ensure the District obtains maximum value and income from its banking|
||arrangements. This generally involves using an account that requires a period of notice before|
||funds may be withdrawn, before doing so the District Executive considers the cash flow|
||requirements.|



**Section F Other Optional Information** 

**Plans for future** The District continues to provide funding in support its training initiatives and will continue to **periods** offer sponsorship to ensure that district events remain well supported by the Groups. Funding projects have been financed during recent years with advances by way of loans and grants to assist with group development. New groups have been recently formed and require continuing volunteer support from leaders during this development phase 

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## **Don District Scout Association** 

**New groups** A number of new groups have been recently formed.  Setting up the governance processes within these new groups has proved quite challenging for the District. The processes and funds have now been allocated as accurately as possible. The amounts concerned are not material to the overall position of the District 

**Covid19** The emergence of Covid19 in the UK has curtailed all scouting activity from just before the start of the financial year under review in this report.  The effects on the scouting activity has been very dramatic and it has not been possible to organize face to face activities for most of the year.  The Scout Association have established guidelines and policies for the re-start of activities once it is permitted to re-start face to face activity.  The impact on the finances in the year under review has not been significant except for the collection of Capitation payments on behalf of the South Yorkshire County and National Movement that have been part funded by extended credit being provided to certain groups with the district. 

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## **Don District Scout Association - Consolidated Receipts and Payments Account** 

**For the year 01/04/2020 To 31/03/2021 from** 

## **Receipts and payments** 

**2021** 

**2020** 

**District SASU Fund Total funds Total funds Central Funds[Explorer Fund]** 

**£ £ £ £ £** 

## **Receipts** 

|**Receipts**|**District**<br>**Central Funds**<br>**£**|**Explorer Fund**<br>**£**|**SASU Fund**<br>**£**|**Total funds**<br>**£**|**Total funds**<br>**£**|
|---|---|---|---|---|---|
|Capitation Fees|**18,064**||**-**|**18,064**|**26,314**|
|Subscriptions|**-**|**1,714**|**-**|**1,714**|**4,999**|
|Donations|**-**|**-**|**-**|**-**|**-**|
|Legacies|**-**|**-**|**-**|**-**|**-**|
|Census Rebate|**313**|**-**|**-**|**313**|**-**|
|Capitation from previous year|**9,276**|**-**|**-**|**9,276**|**-**|
|**Sub total**<br>**Fundraising (gross)**|**27,653**|**1,714**|**-**|**29,366**|**31,313**|
|||||||
|Overseas Trip|**-**|**14,380**|**-**|**14,380**|**14,789**|
|Unit activities|**-**|**75**|**-**|**75**|**4,077**|
|Jamboree and Camp Bank|**-**|**127**|**-**|**127**|**1,452**|
|Camping|**-**|**-**|**-**|**-**|**1,874**|
|Training|**-**|**-**|**-**|**-**|**156**|
|Spain Cancellations support|**-**|**5,750**|**-**|**5,750**|**827**|
|Donations|**-**|**100**|**-**|**100**|**765**|
|**Sub total**|**-**|**20,432**|**-**|**20,432**|**23,940**|
|**Investment income**||||||
|Bank interest|**-**|**-**|**-**|**-**|**2,506**|
|Building Society interest|**-**|**-**|**-**|**-**|**-**|
|SSRC Investment interest|**2,937**|**-**|**-**|**2,937**|**-**|
|Property Rent income|**-**|**-**|**-**|**-**|**-**|
|Derek Dolton Fund||**-**|**-**|**-**|**-**|
|**Sub total**|**2,937**|**-**|**-**|**2,937**|**2,506**|
|||||||
|**_Total Gross Income_ **|**30,590**|**22,145**|**-**|**52,735**|**57,759**|
|**Other Income**||||||
|Loan Repayments|**1,500**|**-**|**-**|**1,500**|**1,800**|
|Overdue payments|**315**|**-**|**-**|**315**|**2,551**|
|**Sub total**|**1,815**|**-**|**-**|**1,815**|**4,351**|
|**_Total receipts_**||||||
||**32,405**|**22,145**|<br>**-**|**54,550**|**62,110**|



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## **Don District Scout Association - Consolidated Receipts and Payments Account** 

||**For the year**<br>**from**|**01/04/2020**|**To**|**31/03/2021**||
|---|---|---|---|---|---|
|||||||
|**Receipts and payments**||||||
||**District**<br>**Central Funds**<br>**£**|**Explorer Fund**<br>**SASU Fund**<br>**£**<br>**£**<br>**2021**||**Total funds**<br>**£**|**2020**<br>**Total funds**<br>**£**|
|**Payments**||||||
|**Charitable Payments**||||||
|Overseas Camps|**5,750**|**19,580**|**-**|**25,330**|**19,143**|
|Youth programme and activities|**-**|**402**|**-**|**402**|**6,698**|
|Camping|**-**|**-**|**-**|**-**|**2,484**|
|Capitation|**-**|**1,601**|**-**|**1,601**|**27,578**|
|Rent|**-**|**-**|**-**|**-**|**1,620**|
|Training|**-**|**-**|**-**|**-**|**163**|
|Equipment / Insurance / Licence|**410**|**-**|**-**|**410**|**1,068**|
|Leadership Activities|**-**|**-**|**-**|**-**|**979**|
|Grant to new groups|**-**|**-**|**-**|**-**|**-**|
|Sundires||**114**|**-**|**114**|**1,399**|
|Contribution to camp costs|**-**|**-**|**-**|**-**|**-**|
|Uniforms|**-**|**-**|**-**|**-**|**-**|
|St Georges 2020 (cancelled)|**-**|**-**|**-**|**-**|**-**|
|Motion picture licence|**304**|**-**|**-**|**304**|**-**|
|Domain licence|**18**|**-**|**-**|**18**|**-**|
|||**-**|**-**|**-**|**-**|
|**Sub total**<br>**Expenses**|**6,482**|**21,697**|**-**|**28,179**|**61,132**|
|||||||
|Central Stores|**189**|**-**|**-**|**189**|**-**|
|Trust|**80**|**-**|**-**|**80**|**-**|
|Detail 3|**-**|**-**|**-**|**-**|**-**|
|Other fundraising costs|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**269**|**-**|**-**|**269**|**-**|
|**_Total Gross Expenditure_ **<br>**Loan advanced**<br>**_Total payments_**<br>**_Net of receipts/(payments)_**<br>**Transfers between funds**<br>**Cash / SSRC Funds B/fwd**<br>**_Cash funds this year end_**||||||
||**6,750**|**21,697**|**-**|**28,447**|**61,132**|
|||||||
||**-**|**-**|**-**|**-**|**-**|
|||||||
||**6,750**|**21,697**|**-**|**28,447**|**61,132**|
|||||||
||**25,654**|**448**|<br>**-**|**26,102**|**978**|
||**-**|<br>**-**|**-**|**-**||
||**112,267**|**13,794**|**331**|**126,392**|**125,414**|
||**137,921**|**14,242**|**331**|**152,494**|**126,392**|



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## **Statement of assets and liabilities at the end of the year** 

## **2021** 

## **2020** 

|||**20**|**21**||**2020**|
|---|---|---|---|---|---|
||**District**<br>**Central Funds**<br>**£**|**Explorer Fund**<br>**£**|**SASU Fund**<br>**£**|**Total funds**<br>**£**|**Total funds**<br>**£**|
|**Cash funds**||||||
|SSRC Funds B/fwd|**96,136**|**-**|**331**|**96,467**|**97,946**|
|Derek Dalton Fund B/fwd|**4,747**|**-**|**-**|**4,747**|**-**|
|Bank deposit account|**35,470**|**14,242**|**-**|**49,712**|**26,112**|
|**Deposits held for groups**||||||
|182nd|**1,365**|**-**|**-**|**1,365**|**1,365**|
|YUF|**-**|**-**|**-**|**-**|**-**|
|Network|**202**|**-**|**-**|**202**|**202**|
|Cash/Floats|**-**|**-**|**-**|**-**|**768**|
|**Total cash funds**|**137,920**|**14,242**|**331**|**152,493**|**126,393**|
|**Other monetary assets**||||||
|Tax claim|**-**|**-**|**-**|**-**|**-**|
|Debts due from the<br>County/Area/District/Group|**8,550**|**-**|**-**|**8,550**|**11,781**|
|Capitation outstanding||**-**|**-**|**-**|**-**|
|**Sub total**<br>**Total net assets**|**8,550**|**-**|**-**|**8,550**|**11,781**|
||**146,470**|**14,242**|**331**|**161,043**|**138,174**|



## **Contingent liabilities and future obligations** 

**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on  22 September 2021 (the date of the Executive Committee meeting that approved the accounts) and signed  on their behalf by      Signature                                        Print Name** Chair                                                                                                        Ian Taylor Treasurer                                                                                                 Andrew Walker 

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Scrutlneerfs Report to the Trustees of the
Don Dlstrlrt Scout Councll
I report on the Accounts of the District for the year ended 31 March 2021
Respectlve respon￿bIlItIeS ofTntstses and Scnrtlneer
As the Distrlcvs Trustees you are responsible forthe preparation of the accounts: you consider that
neither the audit nor independent examination requirernents of the Charities Art 2011 apply. It is rnv
responsibilrty without carrying out an audit or independent examination to 5crutinise the accounts
and report to you.
Ba￿$ of Scnrtlneer's Ststement
In accordance with the direction5 given in the Distrirfs constitution. I have s¢rutlnised the records
and theaccounts setout in pages 6- 8.
Scrutlneer's Ststement
In my oplnlon the accounts are in accordance with the records produced to me and comply with
the constitution.
Signed:
Name:
Stephen Culmer
Address:
74 Stothaid Road
Sheffield
SIO IRE
Oate:
ia/.,/.
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