Annual report and accounts 1[st] Bishopston Scout Group 20/21
At the AGM Chris noted the Group had been busy with usual Scouting activities up until March when the Covid-19 lockdown forced a pause. Many sections had successfully kept connected through virtual sessions and Chris thanked the leaders and especially Chloe and Kate for all the work to make this happen. Chris also thanked the Exec for their help and support during this time. The Beer Festival in October had been a great event which had been profitable for the Group and we look forward to when we are able to run such an event again. We are planning to sell Christmas Trees as usual this year with the sale taking place on 12 December and the Group is asked to support this fundraising activity. We are in a continuing strong financial position as outlined in the accounts. Our plans for extending the Scout Hut have been delayed due to the impacts of Covid-19 but we now have initial plans and there will be more information about that through this year.
The Group always needs help and anyone interested in contributing as a leader or on the Exec was asked to discuss with Chris or Chloe in the first instance. Chris thanked the leaders, parents and young people for making the Group successful.
The Treasurer, Jon Duckett, presented the end of year accounts.
Jon noted the accounts were presented on a receipts and payments basis. At year end in March the Group had a small surplus of around £500. Fundraising had brought in significant revenue for the Group - around 30% of our income. Expenses were lower due to lower insurance premiums being sourced. We need to note that this is before the impacts of Covid-19. We will see a reduction in our income this year (for example, we have not been able to hold the Beer Festival) and there is a known increase in District membership costs to factor in.
**1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2021**
|**ishopston Bristol Scout Group**
**ipts and Payments Account**
**he Year Ended 31 March 2021**|||||
|---|---|---|---|---|
|**Note**
**Receipts**
**Donations, Legacies & Similar Income**
Membership Subscriptions
1
Less
Membership Subscriptions Paid On (National / County / Area / District)
**Net Membership Subscriptions Retained**
Donations Received
Grants Received
Legacies
Gift Aid
Camps
2
Contribution to Activities
3
Business Rate Refund
Uniforms
4
**Total Donations, Legacies & Similar Income**
**Grants**
Grants
**Total Grants**
**Fundraising**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising**
**Investment Income**
Bank Interest
Property Rent Income
**Total Investment Income**
**Total Gross Income**
**Payments**
**Charitable Payments**
Youth Programme & Activities
3
Adult Support & Training
Water & Sewerage
Electricity & Gas
Business Rates
Insurance
Property Repairs & Renewals
Materials & Equipment
Printing & Photocopying
Camp Costs
2
Vehicle Expenses
Uniforms
4
Admin & Trustee Expenses
Charitable Payments
5
Other Costs
**Total Charitable Payments**
**Fundraising Expenses**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising Expenses**
**Total Gross Expenditure**
**Purchase of Stock for Events**
**Total Payments**
**Net of Receipts / Payments**
**Cash Funds Last Year End**
**Cash Funds This Year End**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
9,990
(7,276)
2,714
-
19,431
-
3,904
(452)
-
-
2
22,885
-
-
-
-
5,312
91
5,403
15
-
15
31,017
314
20
367
2,599
-
3,933
1,458
-
-
51
1,119
922
20
1,463
933
13,199
-
-
3,025
-
3,025
16,224
-
16,224
14,794
48,563
63,356
**21**|**2019/20**
**Total**
**Funds**
**£**|
||9,990
(7,276)
2,714
-
19,431
-
3,904
(452)
-
-
2
22,885
-
-
-
-
5,312
-
5,312
15
-
15
30,926
314
20
367
2,599
-
3,933
1,458
-
-
51
1,119
922
20
-
933
11,735
-
-
3,025
-
3,025
14,760
-
14,760
16,166
47,190
63,356|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
91
91
-
-
-
91
-
-
-
-
-
-
-
-
-
-
-
-
-
1,463
-
1,463
-
-
-
-
-
1,463
-
1,463
(1,372)
1,372
-||16,932
(6,762)|
|||||10,170
261
-
-
3,737
9,581
3,083
-
6|
|||||16,668
-|
|||||-
888
3,822
5,088
1,545|
|||||11,343
52
563|
|||||614|
|||||38,796
5,322
200
186
1,898
514
3,146
2,733
2,529
-
12,363
1,538
839
90
160
1,377|
|||||32,896
466
1,217
3,526
172|
|||||5,381|
|||||38,277
-|
|||||38,277|
|||||519
48,044|
|||||48,563|
## **1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2021**
|**ishopston Bristol Scout Group**
**ment of Assets and Liabilities**
**he Year Ended 31 March 2021**|||||||
|---|---|---|---|---|---|---|
|**Cash Funds**
Bank Current Accounts
Bank Deposit Accounts
Building Society Accounts
Cash
**Total Cash Floats**
**Other Monetary Assets**
Tax Claim
Debts due from County / Area / District / Group
Insurance Claim
**Total Other Monetary Assets**
**Investment Assets**
Investment Property
Quoted Investments
Other Investments
**Total Investment Assets**
**Non Monetary Assets for Charity's Own Use**
Land and Buildings at Insured Value 31.03.14
Motor Vehicles (Nominal Value)
Scouting Equipment at Insured Value
Other Equipment, Trailers & Kayaks
Badge Stock
Shop Stock
Other Stock
**Total Non Monetary Assets for Charity's Own Use**
**Liabilities**
Accounts Not Yet Paid
Expenses Incurred But Not Yet Invoiced
Subscriptions Not Yet Paid
Loans
Other Liabilities
**Total Liabilities**
**Contingent Liabilities and Future Obligations**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
29,778
33,578
-
-
63,356
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-
**21**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
**20**|
||29,778
33,578
-
-
63,356
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||13,627
33,563
-
-
47,190
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|1,372
-
-
-
1,372
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|15,000
33,563
-
-|
|||||||48,563
-
-
-|
|||||||-
-
-
-|
|||||||-
251,251
1,000
58,925
9,949
-
-
-|
|||||||321,125
-
-
-
-
-|
|||||||-|
|||||||-|
The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on 25 May 2021 (the date of the Executive Meeting that approved the accounts) and signed on their behalf by
**Name**
Chris Hartley - Chairman
Jonathan Duckett - Treasurer
**Signature**
## **1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2021**
|**Subscriptions and Activities**
Balance Brought Forward from previous year
Tuesday Beavers
Friday Beavers
Monday Cubs
Wednesday Cubs
Monday Scouts
Tuesday Scouts
Friday Scouts
Group Activities
Carried Forward to following year
**Total Subscriptions and Activities**
**Camps**
Balance Brought Forward from previous year
Avon Jamboree
Beaver Sleepover
District Cub Camp
Summer Scout Camp (Current Year)
St Georges Day Camp (Current Year)
Other Camps
Carried Forward to following year
Avon Jamboree (Next Year)
Scout Summer Camp (Next Year)
St Georges Day Camp (Next Year)
**Total Camps**
**Fundraising**
Annual General Meeting
Beer Festival
Christmas Trees
Gang Show
Carried Forward to following year
Gang Show
**Total Fundraising**||**2020/21**||**Net Surplus**
**/ Deficit**
**£**
-
943
1,095
1,503
1,295
1,150
1,393
1,855
(474)
-
8,760
**Net Surplus**
**/ Deficit**
**£**
-
51
(15)
-
(86)
36
-
-
-
-
(14)
**Net Surplus**
**/ Deficit**
**£**
-
-
2,287
-
-
2,287||**2019/20**|||
|---|---|---|---|---|---|---|---|---|
|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
(162)
-
-
300
351
-
-
-
-
489
**Brought**
**Forward**
**£**
-
-
-
1,372
-
1,372|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(30)
(268)
(8)
(116)
(11)
(46)
(265)
-
-
-
-
(17)
-
-
-
(474)
(314)
(922)
**Costs**
**£**
Note 2
-
(15)
-
(36)
-
-
-
-
-
(51)
**Costs**
**£**
**Note 5**
-
-
(3,025)
(1,463)
-
(4,489)
**Payments**
**Payments**
**Payments**|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
5,304
-
-
-
-
-
5,304
**Brought**
**Forward**
**£**
-
-
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(129)
(241)
(226)
(168)
(602)
(103)
(875)
-
(277)
(32)
(498)
(91)
(593)
(159)
(2,121)
(45)
(5,322)
(839)
**Costs**
**£**
Note 2
(1,074)
(1,269)
(4,926)
(1,083)
(2,206)
(1,650)
(100)
(54)
(12,363)
**Costs**
**£**
**Note 5**
(466)
(1,217)
(3,526)
-
(172)
(5,381)
**Payments**
**Payments**
**Payments**||
||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**||||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||1,240
-
2
1,215
4
-
1,560
-
-
1,560
-
-
1,150
-
-
1,410
-
-
1,855
-
-
-
-
-||||1,820
-
-
1,650
-
-
2,895
44
6
2,987
474
-
1,850
88
-
2,983
-
-
2,748
95
-
-
2,382
-|||-
1,450
1,256
2,241
2,586
1,628
2,393
2,091
216
-|
||9,990
4
2||||16,932
3,083
6|||13,861|
||**Income**
**£**
Note 2
**Receipts**||||**Income**
**£**
Note 2
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||213
-
-
(350)
(315)
-
-
-
-
(452)||||798
1,925
1,540
225
2,800
1,488
400
405
9,581|||-
(276)
656
1,918
(858)
594
(162)
300
351|
|||||||||2,522|
||**Income**
**£**
**Note 5**
**Receipts**||||**Income**
**£**
**Note 5**
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||-
-
5,312
91
-
5,403||||888
3,822
5,088
-
1,545
11,343|||422
2,605
1,562
-
1,372|
|||||||||5,961|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** 1[st] Bishopston Bristol Scout Group
**On accounts for the year** 31 March 2021 **ended Set out on pages** 3
**Set out on pages**
**Charity no (if any)** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:**
**Date:** 23/05/21 ~~|~~
**Name:** Helen T Miles Davis ~~Cs~~ **Relevant professional** ACCA **qualification(s) or body (if any): Address:** 7 May Street Kingswood Bristol, BS15 1JF
**October 2018**
**IER**
1
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
**IER**
2