## Rawlins Under 5’s Playgroup – Registered Charity Number 1038874
## Chairperson – Official Annual Report to the AGM. 16[th] October 2021.
Our academic year 2020/2021 started well with a strong team and well organised and experienced Committee and Fundraising Committee. Steps were put into place to aid the organised running of the setting, with Emma Faulkner in the Role of Chair and Amy Charlton as Treasurer, giving Zoie Reeson Manager additional support in the running and Financial Management of the group.
The setting became split into two age groups, to ensure that younger children are given the space, attention, and security they need, with consistent staff members in each Team, and that our older children have the freedom to take their play and learning forward with additional challenges, resources and space in order to work towards OFSTED outstanding and School Readiness targets.
Covid 19 continued to hamper the consistent opening of the setting and we were forced to implement 2 closures in October 2020 and January 2021. Thankfully these were short, and the group was able to continue to offer care to all children as requested by the government, although Schools were closed. Information was sent out to parents giving them a range of ideas to support all areas of learning and development if they chose to keep their child at home or could not send them to more than one carer. We would like to Thank the Early Years Staff at the setting who continued to work at their own risk during this time, enabling key workers to work throughout the epidemic. We still are following the operational plan we introduced at the beginning of the epidemic to ensure that the setting is as clean as possible, thanks to the main staff who are staying on at the end of the day to ensure toys and equipment are continually sterilised.
Thanks to Aaron Faulkner who was able to take care of some of the maintenance requirements of the setting, and to Lucy Marriott and the Fundraising Committee who overall with Staff and Parents, were able to raise a staggering **£4484.75** for the setting this included Trails, Raffles, Christmas Fair in a bag, Parent donations to group, Round Table donation, Joules sale, Hannah’s Chocolate shop Collection and other ways we are supported including the Charnwood Lottery and Amazon Smile. Thanks to Ellen Broughton who was making and selling crafts for the setting via Facebook. Thanks to Amy and all the members of the Committees who secured prizes from local companies and to those companies for their support.
Funds continue to support any maintenance needs for the setting and the purchase of resources and new equipment for the children. We invested in bringing fun into the setting as we were unable to offer outings this year by renting a bouncy castle for the end of term and arranging a visit from Jon the Animal Man – where children were able to hold and get close to a variety of animals and insects.
Please refer to the Treasurer’s Report for the Finances of the setting – we are still in the process of recovering from the impact of Covid, and rebuilding reserves for the continued financial viability of the group as well as meeting rising costs into the academic year 2021/22.
Going forward I would like to thank the Staff, Committee members and everyone who has supported the group this year. We welcome all new Parents and encourage anyone who would like to support the group further to join us. The care and education of the children is paramount to our decision making. We welcome new ideas as we move positively into the next academic year, where the group turns 50 years old!!
Thank you all for your continued support.
Emma Faulkner – Chairperson.
## Rawlins Under 5's Playgroup Accounts
31 August 2021
Rawlins Under 5's Playgroup
## Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Foxwise Accountancy with all information and explanations necessary for their compilation.
Z Reeson
30 November 2021
1
Rawlins Under 5's Playgroup
## Profit and Loss Account for the year ended 31 August 2021
|Profit and Loss Account for the
year ended 31August 2021|||
|---|---|---|
||2021|2020|
||£|£|
|Sales|**189,586**|**131,205**|
|Cost of sales|8,634|5,376|
|Gross profit|**180,952**|**125,829**|
|Other business income|54|143|
|Expenses|||
|Wages, salaries and other staff costs|128,873|121,979|
|Rent, rates, power and insurance costs|11,299|11,842|
|Repairs and renewals of property and|633|4,516|
|equipment|||
|Telephone, fax, stationery and other office costs|2,955|5,198|
|Advertising and business entertainment costs|387|1,102|
|Accountancy, legal and other professional fees|1,522|1,102|
|Other business expenses|147|136|
|Profit/(loss)|**145,816**|**145,875**|
||(35,190)|(19,903)|
Notes to the Accounts for the year ended 31 August 2021
- 1 Accounting basis
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
2
## Rawlins Under 5's Playgroup
|2|Profit and loss account analysis|||
|---|---|---|---|
|||2021|2020|
|||£|£|
||Sales|**189,586**|**131,205**|
||Cost of sales|||
||Other direct costs|3,908|1,915|
||Uniforms|922|97|
||Food|2,746|1,877|
||Educational Equipment|24|895|
||Events|315|-|
||Craft Equipment|719|
592|
|||**8,634**|**5,376**|
||Other business income|||
||Interest receivable|**54**|**143**|
||Wages, salaries and other staff costs|||
||Wages and salaries|121,950|114,906|
||Pensions|2,604|2,482|
||Employer's NI|3,411|4,474|
||Staff training and welfare|908|117|
|||**128,873**|**121,979**|
||Rent, rates, power and insurance costs|||
||Rent|9,000|9,000|
||Rates|566|1,338|
||Light and heat|997|1,435|
||Cleaning|736|69|
||Repairs and renewals of property and|**11,299**|**11,842**|
||equipment|||
||Repairs and maintenance|**633**|**4,516**|
||Telephone, fax, stationery and other office costs|||
||Telephone and fax|345|794|
||Postage|16|98|
||Stationery and printing|362|788|
||Information and publications|138|-|
||Equipment expensed|1,855|3,518|
||Software|239||
|||**2,955**|**5,198**-|
3
## Rawlins Under 5's Playgroup
|Sales
Advertising and business entertainment costs
Notes to the Accounts for the
year ended 31 August 2021
Advertising and PR
Entertaining
Accountancy, legal and other professional fees
Accountants fees
Professional indemnity insurance
Other business expenses
Subscriptions
Other expenses|**189,586**
387
387
960
562
1,522
129
18
147|**131,205**|
|---|---|---|
||||
||||
|||862
240
1,102
540
562
1,102
136
136-|
4
## **RAWLINS U5’S PLAYGROUP FINANCIAL SUMMARY – AGM OCTOBER 2021**
## **• RAWLINS U5’S PLAYGROUP Accounts For Year Ending 31/08/2020**
Accounts for 2019/20 have now been signed off and are available to view on request.
## **• RAWLINS U5’S PLAYGROUP Accounts For Year Ending 31/08/2021**
Accounts for 2020/2021 are currently with the accountants.
## **• FUNDRAISING**
We would like to thank the Fundraising Committee for all their hard work and dedication over the past 12 months, and Parents and local companies for their support.
## **Fundraising activities over the last 12 months have raised £4484.75.**
**Christmas Trail £470**
**Christmas Raffle £451**
**Sponsorship £261**
**Christmas Fair in a bag £768**
**Donation £500 Wood Family**
- **£90 Chiavetta Family**
- **£120 Bowers Family**
- **£21 + £190 Reward Gateway Ellen Broughton Frames**
**Round Table £260**
## **Hannah’s Chocolates Raffle £70**
**Pay Pal Just Giving £215.75**
**Camera Competition £15**
**Easter Trail £237**
**Spring Raffle £208**
**Additional Sales Joules Tickets £125**
**Summer raffle and Donations £483**
**Additional ongoing support from Charnwood Lottery, Amazon Smile and Easy Fundraising.**
Fundraising allows the setting to invest in more toys and, equipment for the children. The fundraising committee are working hard to come up with alternative ways to raise funds; we would always welcome your suggestions.
## • **SAVINGS ACCOUNT**
A contingency is in place and this continues to increase year on year. This is reserved for any emergencies that may arise in the future.
## **• ACCOUNT BALANCES**
|**• ACCOUNT BALANCES**||||
|---|---|---|---|
||01/09/2019|01/09/2020|01/09/2021|
|FundraisingAccount|£6,081.52|£3,228.72|£5,926.72|
|Savings Account|£10,059.84|£11,391.12|£12,537.25|
|**Current Account**||**31st October 2021**|**£70,857.57 **|