## Baildon Village Pre School Charity number 1038776 Annual Report and Financial Statements for the year ended 31 August 2023 ## Baildon Village Pre School Annual Report and Financial Statements for the year ended 31 August 2023 |**Contents**|**Page**| |---|---| |Trustees' report|2 to 3| |Examiner's report|4| |Receipts and payments account|5| |Statement of assets and liabilities|6| |Notes to the accounts|7 to 8| ## **Prepared by West Yorkshire Community Accountancy Service CIO** 1 ## Baildon Village Pre School ## Trustees' report for the year ended 31 August 2023 ## **Reference and administrative details of the charity, its trustees and advisors** The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Jo Garbett Trevor Slater Peter Moon Claire Aaron-Zeb Edward Arkell Richard Walton Emily Groves Kerri Jackson Natasha Gibbs Lauren Crease Zoe Smith Mandy Bruce Sarah Wilkinson Sarah Scholefield Catherine Murray Chair Secretary Treasurer Chair Secretary Treasurer OFSTED Adviser Appointed 16 November 2022 Appointed 16 November 2022 Appointed 16 November 2022 Resigned 16 November 2022 Resigned 16 November 2022 Resigned 16 November 2022 Resigned 16 November 2022 Resigned 17 August 2023 Appointed 16 November 2022 Appointed 16 November 2022 Appointed 16 November 2022 Appointed 16 November 2022 Resigned 8 November 2023 Appointed 16 November 2022 Appointed 4 December 2023 Appointed 4 December 2023 ## **Advisers:** Rachel James Gillian Wood Nicola Kettlewell Naomi Haworth **Charity number** 1038776 **Registered and principal address Bankers** c/o Baildon Methodist Church HSBC UK Bank plc Newton Way 1 Well Croft Baildon BD17 5NH Shipley BD18 3QH Resigned 16 November 2022 Resigned 16 November 2022 Registered in England and Wales ## **Independent examiner** Rhys North ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW ## **Structure, governance and management** The charity is governed by a constitution adopted on 19 April 1994 as amended 10 July 2014. ## **Method of recruitment and appointment of trustees** The trustees of the charity are appointed by the members at the AGM. 2 ## Baildon Village Pre School ## Trustees' report (continued) for the year ended 31 August 2023 ## **Objectives and activities** ## **The charity's objects** To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. ## **The charity's main activities** Baildon Village Pre-school (BVPS) provides a community-based education for children aged 2 to 4 years which was rated as ‘Good’ by Ofsted’s last inspection. The Pre-school serves a diverse local community, welcoming any child regardless of race, creed, gender, culture or disability. The children enjoy a wide variety of activities at Pre-school for example: crafts, construction, role play, language, number and motor skills as well as activities to encourage hand - eye coordination. All the activities form the foundations on which the more formal world of nursery and school can be built. "Learning through play" is our motto. The Pre School Alliance Constitution is our governing document. ## **Public benefit statement** In setting our objectives and planning our activities, our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education through the provision of a safe environment for children between the ages of 2 and 4 years to learn through play. ## **Achievements and performance** Throughout the year, BVPS has operated at near full capacity when possible. BVPS remained open safely throughout the Coronavirus pandemic to support the needs of the children who attend the Pre-school and support any key workers who had childcare needs as flexibly as possible. We achieved a good rating after our recent Ofsted and staff continue to improve their skills and knowledge and have attended training in safeguarding, SEND and one member of staff completed the Early Years Professional Development Programme. Our aim is to continue providing a good quality of care at an affordable price. ## **Financial review** The net payments for the year were £14,171, all relating to unrestricted funds. ## **Reserves policy** The charity's free reserves, at the year end were £31,640. The trustees have agreed that the appropriate reserves policy is to retain between three and six months operational costs in reserve and that a position in the middle is preferred. This gives a policy range of £31,000 to £62,000 and a target of £46,500. Trustees recognise that the current level of reserves is within range but below the target level of reserves. Whilst the financial outlook for 2023/2024 remains challenging the trustees have plans to increase occupancy which is then expected to enable the charity's reserves to increase over the next few years. Approved by the board of trustees on 16/06/2024 Peter Moon (Trustee) 3 ## Baildon Village Pre School ## Independent examiner's report to the trustees of Baildon Village Pre School I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on pages 5 to 8. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Rhys North ACA 19/06/2024 ## **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW 4 ## Baildon Village Pre School ## Receipts and payments account for the year ended 31 August 2023 |Notes
**Receipts**
Contract income and fees
Fundraising
Interest received
Other income
**Total receipts**
**Payments**
Salaries and NI
(2)
Staff training and uniforms
DBS checks
Rent and Rates
OFSTED inspection fee
Refreshments
Equipment and materials
Repairs and renewals
Stationery, printing and postage
Insurance
Mobile phone
Accountancy
Website
Independent examination
Bank charges
**Total payments**
**Net receipts / (payments)**
**Fund balances brought forward**
**Fund balances carried forward**|2023
Total
funds
£
107,937
695
342
382
109,356
86,460
558
81
27,489
35
1,146
2,709
114
472
704
335
1,515
1,362
480
67
123,527
(14,171)
45,811
31,640|2022
Total
funds
£
114,787
30
16
478
115,311
88,820
504
189
29,118
35
856
1,849
231
393
646
315
1,826
156
480
40
125,458
(10,147)
55,958
45,811| |---|---|---| 5 ## Baildon Village Pre School Statement of assets and liabilities ## as at 31 August 2023 |as at 31 August 2023
**Cash funds**
Cash at bank
Cash in hand
**Total cash funds**
**Debtors and prepayments**
Prepayments - Insurance and training course
**Liabilities**
Accruals - Independent examination
Taxation and social security
Other creditors - Pension contributions|2023
Total
£
31,279
361
31,640
2023
£
888
888
2023
£
792
688
198
1,678|2022
Total
£
45,742
69
45,811| |---|---|---| The financial statements were approved by the board of trustees on 16/06/2024 Peter Moon (Trustee) 6 ## Baildon Village Pre School ## Notes to the accounts for the year ended 31 August 2023 ## **1 Accounting policies** ## **Basis of accounting** The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years. ## **Taxation** As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. 7 ## Baildon Village Pre School ## Notes to the accounts continued ## for the year ended 31 August 2023 |**2 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2023
£
85,211
4,326
(4,326)
1,249
86,460|2022
£
87,462
4,814
(4,307)
851
88,820| |---|---|---| The average number employees during the year was 6.7, being an average of 5 full time equivalent (2021: 6.1, 4.3 FTE). There were no employees with emoluments above £60,000. |**Defined contribution pension scheme**|2023|2022| |---|---|---| ||£|£| |Costs of the scheme to the charity for the year|1,249|851| |Amount of any contributions outstanding at the year end|85|69| ## **3 Related party transactions** ## **Trustee expenses** No trustee received any expenses during this year or the previous year. ## **Trustee remuneration and benefits** No trustee received any remuneration or benefit during this or the previous year. 8