## **Trustees Annual Report for the Period – 1[st] April 2022 to 31[st] March 2023**
## **Charity Name – St Clare’s Pre-School**
## **Charity Registration Number – 1038772**
## **Principal Address –**
St Clare’s Pre-School Hawthorn Rd Lache Chester CH4 8HX
## **Charity Trustees –**
Serving Within the Year
C Archer – Chair J Gilmartin A Arrowsmith S-J Quince - Fundraising G Bailey - Secretary C Prior / V Grigorova – Treasurer
Senior Nursery Staff – E Prior / B Cross
## **The Charity Trusts Constitution Details**
Governing Document – Pre-School Learning Alliance Constitution.
Charity Constitution – Committee of 12 (Maximum) Trustees (Minimum 5) with 50% + 2 Officers to be Quorate.
Trustees Nomination / Selection Process – Existing Trustees to Confirm Nominations.
## **Additional Governance Issues –**
The Childcare Act 2006, DfE EYFS Guidance 2014, Local Safeguarding Board Guidance.
## **Summary Objectives of the Charity –**
To provide high quality childcare to the local community at a noncommercial cost within the confines of the DfE EYFS Guidance.
## **Summary of the Main Activities Undertaken for Public Benefit -**
In planning the Charities’ activities within this year, the Trustees were mindful of the Charity Commission’s requirement to deliver public benefit and as such:
St Clare’s seeks to always offer a quality setting environment (Ofsted ‘Good’) that is priced below local commercial Nursery operators, enabling access to parents and children of ‘low income’ families.
Additionally, St Clare’s actively foster engagement with the local community and through prudent financial management we offer several outings to children each year, thus providing ‘wider world’ experiences that typically are unaffordable to relevant parents.
The setting actively encourages the children to explore, celebrate and learn in relation to other local cultures and beliefs that are represented in the Lache and surrounding community.
## **Summary of the Main Achievements and Activities of the Charity Within the Year –**
St Clare’s has continued to be an affordable childcare option for families in the local community thus giving a lot of parents the opportunity to gain employment / training knowing their children are in a safe environment. Fees are £15.00 for a three-hour session which is lower than other commercial childcare operators in the local area. St Clare’s continues to be at near maximum occupancy numbers with a short waiting list.
We continue to maintain strong links with the linked Primary School, with the rising school children visiting regularly for activities to gain confidence in the new environment. This provides a smoother transition when they start reception. The children also visit St Clare’s Church once a month for “messy play” sessions, helped by a key Trustee, who also forms the link with the Church and on the Board of Governors at the Primary School. St Clare’s had an Ofsted inspection in January 2019 – maintaining its GOOD status.
The most significant development for SCPS within the year was the ‘taking-over’ of the Before / After School Club from the Primary School in September 2022.
Other activities have included in chronological order –
- Easter (2022) events including toy raffles,
- Parent ‘stay and play’ – English and maths,
- QE2 Platinum Jubilee celebrations,
- A series of parent information meetings to promote engagement in the operation of the nursery and to encourage parents to become Trustees / Members
- ‘Reptiles Roadshow’
- ‘Get ready for School’ events (in conjunction with SC Primary)
- Theatre trip to Theatre Clwyd in Mold Wales
- ‘Stay and play’ reading sessions,
- Mother’s Day celebrations
- Easter (2023) trail and egg hunt
-
- World Book Day
All the Operating Policies and Procedures continue to be updated on a regular basis in line with PSLA Guidance.
## **Statement on the Charities Policy on Reserves -**
Within the Financial Statements a figure of £40.4k is presented as Total Funds, of which £20.0k is Designated Funds – Reserves.
This is the figure as agreed by the Trustees to be held in Reserve to meet specific Statutory / Contractual costs should the Charity cease to operate – Staff Redundancy, Premises Rent Notice and other recognised ‘windingup’ costs.
The Charity is not in deficit after making such a Reserve.
Within the year the Charity benefited from a financial donation from a local ‘like’ Charity.
## **Declaration –**
The Trustees confirm that they have approved this Trustees Report:
Signed on behalf of the Charities Trustees –
Signature
Name – C Archer
Position – Chair of Trustees
Date – 30/12/2023
ST CLARE'S PRE-SCHOOL
Charity No lil I
ariyl
Annual accounts for the
eriod
Perfod start
dato
To
41112022
Period end dal?
Section A
Statement of financial activities
Unrestricted
funds
Restricted
, Incoma funds
Endowmènt
funds
nescrfptlons by natUTal cat•gory
Incoming resources (Note 31
F01
F02
F03
F888 for ChaTltabl8 Servlces
29,399
Grants for Sejvkes
137,587
Fundralslng Events
725
Donallons, I893c8 and Grants
5,013
Inierèst and dlvldends
HMRC
.. Trfps
328
. Suryjry
540
Total incomlng rescwrces soi
' Resour¢gS gxpended {Notes 4-7)
173.592
. Wagoi SgbrleB, Penglons snd Nl
'. Rentand Rates
152.669
5,474
, Ir6urBncg1 b&CAP05
' Tolephonè PoÈtag8 8nd Slalbnery
' LegtsS and PrOf6$0[ql Fe63
Foud and Con8umable
2.034
2,495
1,673
Ttys and Botsk¥
. FL¥tures and Fltthngs
855
Tiav81 ITrthng and Sundry Ew$8s
'. BSCIASC F & F- F¢8sources-
. RoGNllm&nt PrOvIOn
As kn- PriurYear- Part Rw
2.500
Trfps
640
Total resources expended $02
Nef InGomlng/(ouÉgolng} rèsources bafore
transfers s03
173.160
432
1038772
CC39a
3131J2D23
Total thls
year
Total 18St
year
F04
FOS
26,172
137,587
142,395
1,569
725
10,545
186
390
328
540
173,592
181,257
152,669
5,474
130,751
3.019
4,399
1,675
855
640
518
173,160
171,375
432
Gross transfers belween funds..
S04
Net Incomlngl(outgolngJ resources before
other recognlserl galns/(10sse$J' 806
432
Other reGognlsed galnslllossesl
. Gains and losses on fevalualwjn of fixed assets for
th& charity's own LfS9
Gains arid losses on Investment assets
S06
S07
Net movement In funds. s08
432
Total funds brought ft>rniard
S09
Total fiinds carrled fornard s10
38,296
432
9,882
432
9,882
38.296
37,864
Section B
Balance sheet
Tolal thls year
Flxed assets
, Tan9lble assets
F01
{Note 8)
Investments
{Note 9)
Total fixed ass9ts
3,245
Current assets
Stock and work In progress
Debtors
(Note 10)
(Short term) investmonts
Cash at bank and In hand
805
310
345
Total current assets
B09
37,487
Creditors: amounts falling due wlthln one year
(Note 111
10
300
Not current assets/(liabilities)
Bll
37,187
Total assets less current liabilitles
B12
40,432
Credltors: amounts falllng dLte after one year
(Note111
Provisions for Ilabiliti85 and charges
813
B14
Net assets
B15
40,432
Funds of the Charity
". Unrestricted funds
Deslgnated funds
Total unrestricted funds
818
20,432
20,000
817
,. Restrfcted Income funds {Nots 12)
Endowment funds INote 121
B18
B19
Total funds
B20
40,432
Slgned by one or two Iruslegs on behalf of all the trustees
Signature
C Archer. Chairperson
C Archer
Total last yèar
F02
2,656
2,656
180
205
39,193
650
38,543
41,199
41,199
21,199
20,000
41,199
41,199
DBle of approval
1213012023
Cells highlighted in Blue conlaln fomulas in proleGled 11$. The
', protecllon can be removed from the tools menu
Section C
Note5 to the accounts
Note 1 Basis of preparatlon
Thls sectlon should be compleled by all charities.
1.1 Basls of accountlng
These accounts have been prepared on the basis of hlstoric cost lexi
accordance with:
Accounllng and Reporting by Charities- Statement of Recommenc
and wlth.
ACCOUnng Standards.,
or
Flnanclal Reporting Standards for Sn
and with the Charities Act.
except for the following].
No ¢hanges to standards
-Tlck as approprl818:
If all relèvanl dlsdosures shown In the pack have been given then plÉ
if disclosures cornpleted in these accourbls have b8en r8slr¢cted to thi
Standards for Smaller Enterprises IFRSSEI..
** 11 no departures from the chosen standards have b88n made ihen delete
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules
the following).
The attached accounting statements continue in the designated
wlthin the policy of Cash Accounting
{ if no changes have b88n made lo accounting policies then delg19 Ihose w(
1.3 Changes to provious a¢¢ount$
' No changes have been made lo aGcounts for previous year8.
No changes have been made to accounting statements forprevli
pt that investments are shown at market value) in
led Practice ISORP 20051;
ialler Enterprises IFRSSE).,
lase Uck'AccounlSng Standards.:
059 rgqulr8d by the FRSSE, then pleaso tlck°Financtal Reportlng
Tr the88 words- otherwise gNe d&talls of any changes Sn thè box8S.
and methods of accounting) since last yaar {5 except for
Charity Commission fom7at and have been developed
)rd8.
ous years
Section C
Nole 2
Accoi
. Thls standard Ilst ofaGcountiftg
. poIIGy has been adopted then thli
.INCOMING RESOURCEI
', Recognition of Incoming
rosources
'. Ineomlng rosources wlth related
expenditure
' Grants and donallon$
', Tax reclalms on donation$ and
g5tts
' Contractual Income and
' performance related grants
. Glfts In klnd
Donatsd sèrvlcas and facllltlos
,Volunteer help
Investment incom$
'. Invèstmènt galns and losses
EXPENDITURE AND LIA
,' Llability rècognltlon
,. Grants with performance
'. condition$
Grants payablg without
, porfomianc8 condltlons
.ASSETS
', Tangible fixed as¥&ts for use by
i charlty
.. Investment$
Stocks and work In prograss
Notes to the accounts
(cont)
Jntlng pollcles
ollcles hès been applled by the charlty except for those deJeted. Where a different oraddition)I
I Is detalled In the boxbelow.
. These are Included In the Slalement of Financlal Actlvilles (SOFA) when..
tha charity becomBs entitled lo Ihe resources.
the Iruslees are virtually certain Ihoy will r8Belve the rèsour¢es,' and
the monetary value can be Measured with sufficlenl rellabllliy.
Wherè incoming resources have related expenditure las with fundraising or contract Income) the
incoming resources and related expenditure 8r8 reported gross In the SOFA,
Grants and donallons arg only SnclLtded the SOFA when Ihe charfty has uncondllk)nal entiuemgnl to the
r8sourc88.
Incoming resources from lax reclaims are included in the SOFA al the same lime as th8 glft to whlch they
relate.
This is only included In the SOFA onc8 th8 ralated goods or servlces have been dellver8d.
Gifts In kind are accounted for at a reas£able estimate of their value lo the charity or the amount 8Ctually
. realised.
, Glfts In klnd for sale or distribution are included in the accounts as gffts only when sold or dl$trlbut8d by
the charity.
Gifts In klnd for use by the charfty are Included In the SOFA as incoming resources when re¢elvabl8.
These ar8 only In¢lud8d In In¢omlng reSourS Iwllh an equlvg18nt Bmounl in resources expended) where
the beneffll lo the ¢harlly is reasonably quanlSflable. measurable and material. The valu8 placad on lhasa
resources 18 the eslimaled value lo the charity of the service or facility recgivod.
The value of any voluntary help received 15 not included in the accounts bul Is dgscrfbed in the Iruslees,
annual report.
This is included in the accounts when receivable.
. Th18 Includ89 any galn or loss on thè s818 of Inv&slmenis and any gain or loss reSUlng from revalulng
. investments to market value al tha end of the year.
,BILITIES
' Liabilities are recognl$ed as swn as Ih8r8 Is a legal or constructive obligallon comrnlttlng the charity lo
' pay out r?sourBes.
Wh8re the charity glves a grant th conditions for Its payment belng a speclflc level of s¢rvlce or output
'. lo be provided, such grants are only regnISed In thè SOFA once the recipient of the grant has provid8d
the speGiffed seivlce or oulpul.
'. These are only recognlsed In the accounts when a ¢ommilmenl has been made and there are no
. condlllons to be met relallng lo the grant whlch remaln in Ihe control of the charfly.
These are capilaSi8ed if they can be used for more than one yeBf, and cost al least £500. They are
valuad al cost or a reasonable value on recelpt.
Investments quoted on a r&cognlsed stock &xchange are valued al market value al Ihg year end. Other
investrnenl assèts are included al trustees, best estimate of market value.
These are valued al the lower of cost or market value.
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM THOSE
ABOVE
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name St Clare’s Pre-School **members of On accounts for the year** 31/03/23 **Charity no** 1038772 **ended (if any) Set out on pages** CC39a
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2019.**
**Responsibilties and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|N Oates|30/12/23|
|---|---|---|
||||
||Mr N Oates – ACMA / GCMA||
||||
||Institutes of Chartered Management Accountants
+ Global Corporate Management Accountants||
||||
||Greenfield Lock, Christleton, Chester, CH3 5PN||
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the** None **examiner wishes to disclose** .
2
**Oct 2018**
**IER**