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← The Federation Of Family History Societies

2021-09-30-accounts

THE FEDERATION OF FAMILY HISTORY SOCIETIES (A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE DIRECTORS AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Company No. 02830189

Registered Charity No. 1038721

THE FEDERATION OF FAMILY HISTORY SOCIETIES

CONTENTS OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2020

Page
Company Information 4
Chairman's Report 2 {03
Report of the Directors 4to 11
Report of the Independent Examiner 12
Income Statement 13
.
Balance Sheet 14
Notes to the Financial Statements 45 to 20
ConsolidatedBalanceSheet 21

THE FEDERATION OF FAMILY HISTORY SOCIETIES

COMPANY INFORMATION

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

FOR THE YEAR ENDEDTHE YEAR ENDEDYEAR ENDEDENDED 30TH SEPTEMBER 20212021 FOR THE YEAR ENDEDTHE YEAR ENDEDYEAR ENDEDENDED 30TH SEPTEMBER 20212021
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DIRECTORS: SC Manning
J D Napper
G D Newland
J A Simkins
G Stephenson
DL Sutton
1H Waller.
P J Walters
SECRETARY: DS Lambert
REGISTERED OFFICE: 2-4 PrimroseAvenue
Urmston
Manchester
M41 OTY
REGISTERED NUMBER: 02930189
REGISTEREDCHARITY NUMBER: 1038721
ACCOUNTANTS: HeywoodShepherd
Chartered Accountants
1 Park Street
Macclesfield
SK11 6SR
BANKERS: The Co-operative Bank ple
1 Balloon Street
Manchester
M604EP
The CAF Bank Ltd
25 Kings Hill Avenue
Kings Hiil
West Malling
Kent ME19 4JQ
SOLICITORS: Chafes._Hague Lambert
2-4 Primrose Avenue
Urmston
Manchester
M41OTY

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4

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE CHAIRMAN

FOR THE YEAR ENDED 30" SEPTEMBER 2021

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The period of reporting covers the accounting period up to the end of September 2021.

The financiai statements for the year ended 30th September 2021 again show that the FFHS has continued to enhance its web-based support of members without any increase in subscription costs. We are pleased to report that the set-up cosis associated with our improved on-line offer have been funded by the retrenchment in physical outreach imposed by the COVID-19 pandemic.

At Exeter in September 2021, we attended our first craft show in almost two years. Whilst governmental restrictions regarding the pandemic are set to ease over the coming months, recent experience suggests that re-establishing full public confidence in physical events may take considerably longer. Nonetheless, we are committed to supporting our members by providing ongoing public outreach and awareness at physical gatherings in a variety of seitings.

Our re-formatted bulletin continues to attract huge attention and our mailing list is growing all the time. Parish Chest, our recently acquired ‘marketplace’ facility is also going from strength to strength with its membership subscriptions facility (with no service fee) being particularly popular as a very tangible benefit of Federation membership.

Our AGM/GM was held as a hybrid meeting this year and attracted many more attendees ihan recent physical gatherings. We are now committed to continue holding all future AGMI/GMs in this format since it provides all our members - including those from overseas - the opportunity to attend and participate.

Our first FHF REALLY USEFUL Family History Show in the autumn of 2020 was both a great success and a significant learning experience! It attracted over 2000 online visitors - with around 20% being from overseas. With its popularity established - and the pandemic still in full-flow - we then committed to holding the event twice more in 2024, in April and November

Also launched for the first time this year has been a four-week series of “Beginning your Family History” online courses. The first was held in April 2021, with more following in May, June and September. Thus far, we have trained over 100 newcomers to family history.

During this past year we have lost Gwen Newland as a member of Federation executive. We are very sorry to have lost Gwen and are most grateful for the service she was able to give. On a happier note, over the same period we have weicomed Dr Penny Walters, Yetunde Abiola and Gary Stephenson onto the executive. Gary is to become the new Treasurer after John Napper retires from the committee after 8 years in the role. We are most grateful to John for all his hard work on behalf of the Federation and hereby confirm he will be sorely missed,

F

2

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE CHAIRMAN

FOR THE YEAR ENDED 30" SEPTEMBER 2021 (CONTINUED)

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Our Articles of Association allow for the appointment of up to twelve Executive Committee members. We currently have only eight serving officers and thus are far short of our full complement. We would welcome more, since the depth of support we can deliver as an organisation is totally dependent upon the selflessness of our serving officers who now comprise: Steve Manning, John Napper, lan Waller, Dianne L Sutton, Jacqui A Simkins, Gary Stephenson, Dr Penny Walters and Yetunde Abiola.

Last, but not least we must thank all our extremely hard-working team of contractors David Lambert, Company Secretary; Kevin Todman, Data Services Manager; Doreen Holtermann, Find My Past Data Co-ordinator, Debbie Bradley, Administrator and Richard Yates, Finance Officer. We truly value their unstinting and generous service and trust they will continue to support us well into the future.

SC Manning

4" April 2022

2

THE FEDERATION OF FAMILY HISTORY SOCIETIES REPORT OF THE DIRECTORS FOR THE YEAR ENDED 30% SEPTEMBER 2021

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The Directors present their report with the financial statements of the Company for the year ended 30th September 2021.

The Company’s aims and objectives

Purposes and Aims

The objects for which the Company is registered are by charitable means:

i) To promote, encourage and foster the study of family history, genealogy and heraldry and in furthering this to co-ordinate and assist the work of Member Societies and bodies interested in family history, genealogy and heraldry and

ii) To promote the preservation, security and accessibility of archive material.

Ensuring our work delivers our aims

The Company reviews its aims and activities each year as part of Its Strategy and looks at what it has achieved and the outcome of its work in the previous 12 months. The review locks at the success of each key activity, namely, Education, Archives Liaison, Projects, Publicity and Communications and the benefits they have brought to those groups of people it was set up to help. The Company reports to Members at the Annual General Meeting and it posts on its website written reports of its Directors on activities following the Annual General Meeting.

The Directors of the Company are all members of the Executive Committee and are trustees of the Company for the purposes of charity law. The Directors who served during the financial year up to the date of approval of this Report are listed below.

The focus of the Company’s work

Our main objective for the year continued to be ‘to promote encourage and foster the study of family history genealogy and heraldry’ and to coordinate and assist the work of Member Societies and bodies interested in similar studies.

The impact of Covid-19 Pandemic has resulted in many activities being on a virtual platform.

The strategies we have used to meet our objectives included:

The Company only attended 2 Craft Shows in 2021 due to the Covid-19 Pandemic. All the other family history events that we planned to attend throughout the UK did not go ahead and were cancelled due to Covid-19.

We did however launch the FHF REALLY USEFUL Family History Show which wasa virtual Show held in November 2020 and a second Show in April 2021. These have been hugely successful with an average of 70 Family History Societies attending together with other family history organisations, and we had over 2,000 online visitors at each event.

4

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 30" SEPTEMBER 2021 (CONTINUED)

The Company has embraced the use of virtual meetings and held its Annual and General Meetings as hybrid meetings in June 2021. In September an informal ‘getting to know you’ online meeting was held for members allowing them to meet officers of the Company to discuss current issues important to Member Societies.

Federation of Family History Societies Services Limited (‘the Services Company’), the Company's wholly owned subsidiary, has continued to collaborate with Findmypast Limited, trading as ‘Findmypast’ (‘FMP’). The Company has a contract which came into effect on 24st April 2646 that will run for at least ten years ensuring continuance of the arrangement between the Company and FMP. This provides a means for our Member Societies to place their data online, furnishing them with a source of revenue and benefitting family historians world-wide by providing access to vital data. A substantial volume of fresh data has been added to the collection during the year including updated and improved National Burial Index information that benefits users of the FMP service, as well as contributing Member Societies.

The Services Company operated its Family History Books and Parish Chest operations for the Company online and saw an increased take-up by the public and Member Societies. Ail Member Societies are.now treated as members of Parish Chest as a benefit of their membership of the Company, subject to them activating this. The ability of members of Member Societies to pay their annual membership subscriptions has been added to Parish Chest free of charge to the Member Societies.

How the Company’s activities deliver public benefit

The Directors have referred to the Charity Commission‘s general guidance on ‘public benefit’ when reviewing the Company's aims and in planning future activities. The Directors are satisfied that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit.

Risk Management

The Directors recognise that they should manage the Company's risks effectively. They have taken into account during the year the principal risks and uncertainties facing the Company, especially due to Covid-19 Pandemic, and identified the major impact of risks to the Company, including its strategic . plans for the future, risks to its financial sustainability and the impact on achieving the Company’s objectives. From March 2020 the Covid-19 Pandemic required immediate changes to the way in which the Executive Committee as Directors operated and managed the Company. The Executive Committee continued to meet virtually online. This has enabled them to discuss more reguiarly and in greater detail than previously future Strategy and additionally how to assist Member Societies, as a result of ihe impact on them of the Covid-19 Pandemic. The Directors are satisfied that their systems and policies are adequate to manage and reduce the risks

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5

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 30" SEPTEMBER 2021 (CONTINUED)

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Projects.

The Company made the final payment towards the cost of computerising the Mancrial Documents Register (MDR) by The National Archives (TNA) before the year end. This concluded the contractual arrangement. The Company has increased the.provision of services online. Our first Podcast was recorded in September 2020 with a series of podcasts following in late September 2021. It was agreed by the Directors that steps should be taken to update the Company’s website in 2022.

Outreach

The outreach work of the Company provides advice and information to members of the public interested in the study of family history, genealogy and heraldry. We have traditionally performed this service by means of face to face consultation at public events, as well as through the distribution of ‘Our Really Usefut Information Leaflet’ (RUL) and other helpful material, provided at no charge whenever the opportunity presents itself. All our Member Organisations are listed in the RUL at no cost to themselves.

The RUL, plus other material is available for free download via the Company's website to interested parties and external organisations involved in teaching and promoting the study of family history, genealogy and heraldry.

The Company's booklet entitled ‘My Family Tree’ continues to prove very popular. Copies have also been made available to members of the public to download from the Family History Federation website and a small number have been distributed by post.

A general information service is available to the public online, by telephone and by post.

In 2018'Family Tree Magazine published its first ‘Family History Handbook 2018’ in association with the Company. Details of Member Societies were given in a directory contained therein. The Company was pleased to be involved again in the 2021 edition.

The Company has been able to continue to attend virtual public events due to the commitment and dedication of its team of volunteers and the generosity of event organisers.

A Monthly online Newsletter, now called the Really Useful Bulletin was distributed to about 15,000 subscribed individuals and organisations with an interest in family history, genealogy and heraldry.

A growing social media presence via Facebook and Twitter has had a positive impact allowing us to engage with a wider group of interested parties. The Company's engagement increased during the year.

The Company held a number of ‘Virtual Coffee Mornings’ and encauraged Member Societies to attend online to exchange ideas and to support them through this difficult time. These proved to be popular and well attended.

6

:

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 30! SEPTEMBER 2021 (CONTINUED)

We attended a number of virtual fairs in 2021 run by our member societies which proved to be very popular and attracted visitors from all over the world.

Plans for Future Periods

The Company plans to continue the activities outlined above in forthcoming years subject to satisfactory funding arrangements.

It is not felt necessary to raise subscriptions for 2022. However, this situation can only continue if the Company continues to be prudent and effective in its operations. The current healthy financial position is due in no small part to the continued hard work of the Company's Financial Team and the members of the Board of Directors to constrain costs as well as the financial contribution of the Services Company.

Even when meetings become face to face again we will still continue with the Virtual Coffee Mornings as a way to communicate with our member societies as our members are all over the UK and worldwide.

The Company intends te hoid its virtual Really Useful Family History Show in November every year due to the accessibility to overseas visitors.

The Company has run beginners’ courses for members of the public and intends to repeat these in the Spring of 2022. It plans to run a similar course jointly with Bedfordshire FHS in 2022.

Structure Governance and Management

The Company has a President who is appointed for a 5 year term. The President may stand for reelection for a second term of 5 years. The President Dr Janet Few was appointed at the AGM in June 2021. The main function of this post is to attend and chair the Company’s Annual General Meeting and te promote the activities of the Company.

The Company currently has four life Vice Presidents, Dr Colin R. Chapman, Derek A. Palgrave, Mrs Pauline Litton MBE and Lady Teviot ali of whom have made a valuable contribution to the Company.

The Company has a Board of Directors who comprise an Executive Committee of up to 12 members. It did not meet in person during the financial year under review due to the Covid-19 pandemic. All such later meetings have been held virtually since March 2020, every two weeks. The Directors are responsible for the management, strategic direction and policy of the Company. At their meetings they review the finances, human resources, development and delivery of activities that contribute to the charitable objectives. At the end of the financia! year there were 8 elected Directors from a variety of backgrounds.

7

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 30" SEPTEMBER 2021 (CONTINUED)

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The Company retains the services of a Company Secretary who is appointed by the Executive Committee. He attends Executive Committee meetings but has no voting rights.

To facilitate operations the Executive Committee has put in place a scheme of delegation so that day to day responsibility for the administration of the Company rests with the Administrator along with the Finance Officer with assistance where appropriate from the Company Secretary.

Governing Document

The organisation is a Company limited by guarantee, (Company number 02930189) incorporated on 18th May 1994 and is a registered charity (Charity number 1038721). The Company was established under a Memorandum and Articles of Association which state the objects and powers of the charitable Company. It is governed under new Articles of Association, adopted on 17th April 2004 as amended at the General Meeting in September 2012 and the Annual General Meeting in March 2013, May 2020 and May 2021. Itis planned to ask members to approve the adoption of new Articles of Association at the 2022 Annual General Meeting.

.

In the event of the Company being wound up, each Member Society has agreed to contribute an amount not exceeding £1.

When carrying out its activities the Company uses a variety of names including Family History Federation, FHF, the Federation in addition to its corporate name.

Recruitment and Appointment of Directors

;

The Directors of the Company are also charity trustees for the purposes of charity law and under its Articles of Association are known as members of the Executive Committee. Under the requirements of the Articles of Association, the chairman and other members of the Executive Committee are elected to serve for a term of four years commencing at the conclusion of business at either the Annual General Meeting or General Meeting at which he or she was elected to the Executive Committee by Voting Members. They may stand for re-election for a further term of four years but no Executive Committee member shai! serve for a continuous period of more than eight consecutive years.

The Executive Committee have power to co-opt no more than four persons to act as additional members of the Executive Committee until the next Annual General Meeting or General Meeting following their co-option, even if the total number of members of the Executive Committee, including co-opted members shall exceed twelve. All members of the Executive Committee give their time voluntarily and received no benefits from the Company. Any expenses reclaimed from the Company are reflected in the accounts.

8

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS FOR THE YEAR ENDED 30" SEPTEMBER 2021 (CONTINUED)

a

Directors Induction and Training

Most Directors are already familiar with the practical work of the Company, having held key positions on the Committees of Member Societies to which they belong.

New Directors receive a copy of the Memorandum and Articles, Roles & Responsibilities handbook and the latest as well as the previous year's financial statements and accounts. They are also directed to read and follow the Code of Practice for Directors which was adopted for them some years ago.

Directors have been given training at meetings held during the year on the legal aspects and implications of being Directors and charitable trustees, to help facilitate the understanding of their role.

Membership of the Company is of three classes, namely:

. Associate Membership - open to all Societies or Bodies (other than those eligible for Ordinary Membership) which are interested in family history, genealogy or heraldry and whose association with the Company, in the opinion of the Executive Committee, is considered desirable.

e Institutional Membership - open to all Bodies other than Societies or Bodies eligible for Ordinary or Associate Membership including (without prejudice to the generality of the foregoing) libraries, archives, repositories and public institutions that are interested in the preservation, security and accessibility of archive material and whose association with the Company in the opinion of the Executive Cammittee, is considered desirable.

The Company had a membership of 165 during the year comprising of 131 Ordinary Members and 34 Associate Members. There are currently no Institutional Members.

Reserves Policy

Itis the policy of the Company to maintain unrestricted funds which are free reserves of the Company at a level which equates to a minimum of twelve months core expenditure. This fund is required to ensure that the Company is able to meet its potential liabilities. The Directors have in place their own procedures for reviewing and reducing the major risks to which the Company is exposed. Internal risks are minimised by procedures for authorisation of all transactions and projects and to ensure a consistent delivery of all aspects of the Company

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9

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 30" SEPTEMBER 2021 (CONTINUED)

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investment Powers and Restrictions

Related party transactions (if any) being payments to Directors in respect of services offered by them or relatives are disclosed in the financial statements shown later.

Results for the year

The Directors are pleased to refer to the financial statements. shown later.

The Directors and Trustees

The Directors of the Company who served during the year were:

Yeiunde Abiola Co-opted 13 December 2021 (Due for election June 2022) $C Manning Elected as Chairman in March 2019. (Due to stand down 2023)

JD Napper Re-Elected for a second term of office 17!" March 2018 (Due to stand down 2022)

Mrs G D Newland

Elected 30 May 2020 (Resigned December 2021)

Ms J A Simkins Elected 30" May 2020 (Due for re-election 2024) Gary Stephenson Co-opted 6 September 2021 (Due for election June 2022) DL Sutton Elected 16 March 2019 (Due for re-election 2023) | Waller Elected 17" March 2018 (Due for re-election 2022) Dr Penny Walters Co-opied 6 September 2021 (Due for election June 2022)

10

THE FEDERATION OF FAMILY HISTORY SOCIETIES

REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 30 SEPTEMBER 2021 (CONTINUED)

Se eee The Company is a Company limited by guarantee and as such does not have a share capital, the Directors having no share interest in the Company.

This report was approved by the Directors on 4" April 2022 and signed on behalf of the Board by:

D S Lambert (Company Secretary)

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11

THE FEDERATION OF FAMILY HISTORY SOCIETIES

INDEPENDENT EXAMINER'S REPORT

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

| report on the accounts of The Federation of Family History Societies, Charity Number 1038721, for the year ended 30th September 2021, which are set out on pages 13 to 20.

Respective responsibilities of directors and examiners

As the directors, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the 2011 Aci) does not apply and that an independent examination is needed. | am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants of England and Wales.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparisan of the accounts presented with those records. [It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view" and the report is limited to those matters set out in the statement

Independent examiner's statement

in the course of my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the directors have not met the requirements .

*to keep proper accounting records (in accordance with section 130 of the 2011 Act); and * to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2014 Act; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

==> picture [110 x 73] intentionally omitted <==

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QD ta
a
David Southall
Chartered Accountant
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Heywood Shepherd 1 Park Street Macclesfield Cheshire SK11 6SR 4th April 2022

42

THE FEDERATION OF FAMILY HISTORY SOCIETIES

INCOME STATEMENT

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

==> picture [441 x 357] intentionally omitted <==

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |SEeeeeee| |Notes|Unrestricted|funds| |2024|2020| |£|£| |TURNOVER|3|29,303|31,626| |GROSS PROFIT|~~39,303|~~31,626| |Total|resources|expended|3|91,490|67,315| |~~|(62,187)|~~|[(35,689)]| |Other operating|income|29,459|4|A2T| |OPERATING (LOSS)|4|(32,728)|(34,562)| |Donation from|subsidiary company|30,000|33,000| |~~|(2,728)|~~(1562)| |interest|receivable|6|669|4,025| |(LOSS)/PROFIT ON ORDINARY ACTIVITIES|~~(2,059)|537)| |RETAINED|PROFIT BROUGHT FORWARD|249,774|237,811| |Transfer|247,715|237,274| |from|Project Designated|Fund|15,000|42,500| |RETAINED PROFIT CARRIED FORWARD|262,715|249,774|

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ee

The notes farm part of these financial statements

13

THE FEDERATION OF FAMILY HISTORY SOCIETIES

BALANCE SHEET

AS AT 30TH SEPTEMBER 2071

AS ATAT 30TH SEPTEMBER 2071
Cn
ne		 ee ee eeee ———
Notes 2021 2020
£ £ £ £
FIXED ASSETS
Tangibleassets
Investments		 9
10		 2,474
75,600		 2,159
75.000
CURRENT ASSETS 17,474 77,159
Debtors 12 47,312 41,898
Cash atbank and in hand 152,448 166,573
193,460 208,471
CREDITORS
Amounts fallingdue within one year 13 (14,218) (26,856)
NETCURRENTASSETS 185,241 487,615
TOTALASSETS LESS CURRENT
LIABILITIES 262,715 264,774
RESERVES
Projectdesignated fund 15 - 45,000
Retained funds 15 262,715 249,774
.
MEMBERS’FUNDS 16 262,715 264,774

The accounts were approved by the Board on 4th April 2022 and signed on its behalf by

S$ C Manning

Chairman

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The notes form part of these financial statements

14

THE FEDERATION OF FAMILY HISTORY SOCIETIES

q

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

The Federation of Family History Societies is a private company, limited by guarantee, registered in England and Wales. The company’s registered office address can be found on the Company Information page.

2 ACCOUNTING POLICIES

Accounting convention

These financial statements have been prepared in accordance with financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and the Republic of Ireland" including the provisions of Section 1A “Smaller Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ~

Turnover

Turnover comprises subscriptions received from members and any surpluses arising from the carrying oul of the company's charitable activities, all amounts exclude value added tax and trade discounts.

Tangible fixed assets

Depreciation is provided to write off the cost of tangible fixed assets on a straight line basis as follows:-

Software, computers and printers 25% per annum Display equipment 25% per annum

Investments

Investments are inciuded at cost less amounts written off. Profits or losses arising from disposals of fixed asset investments are treated as part of the result from ordinary activities.

Se

15

t

THE FEDERATION OF FAMILY HISTORY SOCIETIES

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

——eee

3 INCOMING RESOURCES AND RESOURCES EXPENDED

For the purpose of reporting under the Statement of Recommended Practice: “Accounting and Reporting by Charities”, an analysis of incoming resources and resources expended is set out below.

==> picture [442 x 489] intentionally omitted <==

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |2024|2020| |£|£|£|£| |incoming|resources| |income from|activities| |Subscriptions|received|29,303|31,626| |Other|operating|income|29,459|1,127| |58,762|32,753| |Investment|income| |Bank|interest|receivabie|669|1,025| |Exceptional|items| |Donation from|subsidiary company|30,000|33,000| |Total|incoming|resources|89,431|66,778| |Resources expended| |Costs|in furtherance of the|Federation's|objectives| |Seminars|and|online|shows|20,779|2,407| |Website|and|management|1,461|560| |Publicity|10,807|4,997| |Attendance|at|fairs|301|7,432| |Archive|meetings|90|399| |Society and|external|liaison|-|15| |Project costs|15,000|12,500| |48,438|28,310| |Administration|and|support|costs| |Administration|25,021|21,529| |Executive|committee|travel,|meetings|etc|318|1,760| |General|Meetings and|calling|information|2,238|826| |Insurance|2,824|2,896| |Finance|8,075|7,955| |Legat|charges|280| |Accountancy charges|2,760|3,142| |Depreciation|1,305|1,036| |Sundry expenses|105|Ti| |Bank|charges|426|190| |43,052|39,005| |Total|resources expended|91,490|67,315|

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16

THE FEDERATION OF FAMILY HISTORY SOCIETIES

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

4 OPERATING LOSS

Theoperating loss is statedaftercharging orcrediting: Theoperating loss is statedaftercharging orcrediting: 2021 2020
£ x
Depreciation oftangible fixed. assets
- Owned assets 1,305 1,036
5 ACTIVITIES FOR GENERATING FUNDS
The charityowns thewhole ofthe share capital ofFederation ofFamily HistarySocieties Services Limited,
which sells goods and services relating to the charity. Its trading results forfheyear, as extracted
from their accounts, are summarised below:
2021 2026
£ £
Turnover 75,822 86,842
Cost ofSales (29,690) (41,140)
Gross Profit 46,132 45,702
Administrativeexpenses (17,807) (14,743)
28,225 30,959
Other operating income ‘ Z
28,225 30,959
investment income receivable 575 595
Netincomeforyear 28,800 31,554
Donation toholdingcompany (36,000) (33,000)
Net (Loss) for year (1,200) (1,446)
6 INTERESTRECEIVABLE 2021 2020
£ £
Bankinterestreceivable 669 1,026

7 TAXATION

No provision in respect of UK corporation tax has been made because the company is a registered charity.

& DIRECTORS AND EMPLOYEES

No remuneration was paid to any director during the year or the previous year. There were no employees in the year or in the previous year and there were therefore no staff costs.

17

THE FEDERATION OF FAMILY HISTORY SOCIETIES

NOTES TO THE FINANCIAL STATEMENTS {continued)

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

TANGIBLE FIXED ASSETS
Computers & Display
Printers Equipment Total
Cost £ 3 £
At ist October 2020 4,448 4,825 9,273
Additions 1,626 - 1,620
Disposals ~ - -
At30th September 2021 6,068 4,825 10,893
Depreciation
At istOctober 2020 2,871 4,243 7,114
Eliminated in respect ofdisposals - - “
Charge forthe year 1,055 250 1,305
At 30th September2021 3,926 4,493 8,419
Net bookvalue
At30th September2021 2,142 332 2,474
At30thSeptember2020 1,577 582 2,159
FIXED ASSET INVESTMENTS
Shares in
group
under-
takings Total
£ £
CcoOsT :
At 1stOctober 2020 75,000 75,000
At30th September2021 75,000 75,000
NET BOOKVALUE
At 30th September2021 75,000
———————		 75,000
—————<={====
At30thSeptember2020 75,000 75,000.

i

18

THE FEDERATION OF FAMILY HISTORY SOCIETIES

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

11 SHARES IN GROUP UNDERTAKINGS SHARES IN GROUP UNDERTAKINGS
Proportion Proportion
Country of Details of held by held by Nature of
Nameofcompany incorporation investments company subsidiary business
Federation ofFamily United 75,000 100% Nil Publishing
History Societies Kingdom Ordinary £4 & marketing
Services Limited Shares of
genealogical
information
12 DEBTORS:AMOUNTS FALLING DUE WITHIN ONEYEAR 2021 2020
£ £
Prepayments 1,249 . 8,898
Amounis owed bygroup undertakings 46,063 33,000
47,312 41,898
13. CREDITORS:AMOUNTS FALLING DUEWITHIN WITHINONEYEAR 2021 2020
£ £
Tradecreditors 3,047 2,695
Subscriptions received in advance 6,972 8,286
Accruals 4,200 9,875
14,219 20,856

14 GUARANTEE

The members of the company have agreed to contribute £1 each to the assets of the company in the event of it being wound up

19

THE FEDERATION OF FAMILY HISTORY SOCIETIES

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

15 RESERVES

RESERVES Project Retained
fund funds
£ £
At istOctober2019 27,500 237,811
Profit(Loss) for the year - (537)
Transferfrom projectfund to retained funds (12,500) 12,500
At 1stOctober 2020 15,000 249,774
Profit/(Loss) for the year - (2,059)
Transferfrom projectfund to retainedfunds (15,060) 75,000
Ai30thSeptember2021 - 262,715

Project fund

The project fund is a designated fund set up to facilitate projects of genealogical worth undertaken from time to time.

RECONCILIATION OF MOVEMENT IN MEMBERS’ FUNDS 2021 2020
£ E
Profit/(Loss) for the financial year (2,059) (537}
Transfers from members’ funds - -
{(Decrease)/Increase in members' funds (2,059) {537)
Opening members’ funds 264,774 265,311
Closingmembers’funds 262,715 264,774

17 RELATED PARTY DISCLOSURES

The company operates an intercompany account with its subsidiary company and at the year end the balance owing by the subsidiary company was £46,063 (2020:£33,000).

20