THE FEDERATION OF FAMILY HISTORY SOCIETIES (A COMPANY LIMITED BY GUARANTEE)
REPORT OF THE DIRECTORS AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
Company No. 02930189
Registered Charity No. 1038721
THE FEDERATION OF FAMILY HISTORY SOCIETIES
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| Page | |
|---|---|
| Company Information | 1 |
| Chairman's Report | 2to3 |
| Report ofthe Directors | 4to 11 |
| Report ofthe Independent Examiner | 12 |
| Income Statement | 13 |
| Balance Sheet | 14 |
| Notes to the Financlal Statements | 15 to 20 |
| ConsolldatedBalanceSheet | 21 |
THE FEDERATION OF FAMILY HISTORY SOCIETIES
COMPANY INFORMATION
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| DIRECTORS: | SC Manning |
|---|---|
| J D Napper | |
| G D Newland | |
| J A Simkins | |
| DL Sutton | |
| iH Waller | |
| SECRETARY: | D S Lambert |
| REGISTERED OFFICE: | 2-4 Primrose Avenue |
| Urmston | |
| Manchester | |
| M41 OTY | |
| REGISTERED NUMBER: | 02930189 |
| REGISTERED CHARITY NUMBER: | 1038721 |
| ACCOUNTANTS: | Heywood Shepherd |
| Chartered Accountants | |
| 1 Park Street | |
| Macclesfield | |
| SK11 6SR | |
| BANKERS: | The Royal Bank ofScotland plc |
| 56 Chestergate | |
| Macclesfield | |
| SK11 6BA | |
| The CAF Bank Ltd | |
| 25 Kings Hill Avenue | |
| Kings Hill | |
| West Malling | |
| Kent ME19 4JQ | |
| SOLICITORS: | Chafes Hague Lambert |
| 2-4 Primrose Avenue | |
| Urmston | |
| Manchester | |
| M41OTY |
4
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE CHAIRMAN FOR THE YEAR ENDED 30" SEPTEMBER 2020
The period of reporting covers the accounting period up to the end of September 2020.
The financial statements for the year ended 30th September 2020 again show that the FFHS has continued to support its members without the need to increase subscriptions.
We have also striven during the same period to realise the purposes and aims of the Federation in what has become, principally due to Covid-19, a most challenging operating environment. Our success in handling the transition is due in no small measure to our quickly embracing virtual meeting technology and methodology. The timely adoption of fortnightly web-based meetings enabled the executive to become much more agile and responsive to the fast-changing world of the pandemic. As a result, not only were important decisions more easily discussed and concluded, but also in a much more cost and time efficient manner. So very much a win-win scenario.
Having observed that not everything associated wlth our past financial year was negative, we must report there were bad times. Not the least of which being the passing of our dear friend, executive member and Society Liaison Officer, David Daldry. Always cheerful and totally reliable, David resigned from the executive due to ill health in April 2020 — and sadly lost his fight with pancreatic cancer only a few weeks later. We sincerely mourn his loss.
The other major casualty of 2020 was the demise of Family Tree LIVE, along with much of our previously planned outreach programme for the spring, summer and early autumn. Having said that, we are pleased to report that the first six months of the year proved incredibly successful from a public awareness standpoint. Our autumn 2019 ‘Beyond the Census’ conference was well attended and our stand at RootsTech London proved extremely popular. Similarly, our first public outings of 2020, including a major craft show in Manchester, suggested we could look forward to a most satisfactory year for both family history outreach and awareness.
Although the corona virus lockdown effectively prevented physical contact with both member societies and the general public from March 2020 onwards, we note that traffic to our revitalised website continued to grow quickly. We are also gratified to report that our reformatted newsletter/bulletin, coupled with our use of a new emailing service (Sendinblue) attracted a great deal more interest than in recent issues. In addition, we are pleased to report that the facilities afforded by our new venture Parish Chest have been very well received by the general family history community. Furthermore, those family history societies who now offer membership subscriptions via Parish Chest (with no service fee) greatly appreciated this very tangible benefit of Federation membership.
Our postponed virtual AGM/GM was certainly a revelation. We note it attracted more attendees than recent physical gatherings, despite our previous efforts to move the same around the country in order to improve both awareness and attendance. Given this positive reception, we anticipate the event next year will be a hybrid one— assuming the regulations then in force allow.
:
2
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE CHAIRMAN
FOR THE YEAR ENDED 30" SEPTEMBER 2020 (CONTINUED)
Having digested the reality that Family Tree LIVE was cancelled, we quickly took a decision to go online with our own FHF REALLY USEFUL Family History Show in the autumn of 2020. This future event took a great deal of planning, including the development and creation of a new dedicated website. However, since the event took place in November any report on the proceedings will have to wait until next year. Other than to say that It was well attended, well received and will be repeated in April 20211
So overall, 2019-20 has proved to be a very busy and successful year for the FFHS. But that triumph would not have been possible without the huge dedication of our remaining executive and contractors. We are greatly indebted for their unstinting service. But being quite blunt, we have to recognise we are now serlously ‘punching above our weight’. To such an extent that there must now be grave concerns for the future viability of the Federation If we cannot attract more quality people to serve on the executive.
During this past year we have lost the following executive members, whom we sincerely thank for their service Paul Pinhorne, Francis Howcutt and George Hiley.
Mention at this point must also be made of Carol Drummond, our Finance Officer who has retired after many years of invaluable service. We really appreciate her valuable efforts on our behalf!
Our Articles of Association allow for the appointment of up to twelve Executive Committee members. We now only have six serving officers, so once again are far short of our full complement. We continue to seek additional personnel, but in common with all voluntary organisations, the depth of support we can deliver as an organisation is totally dependent upon the selflassness of our serving officers who now comprise: Steve Manning, John Napper, lan Waller, Dianne Sutton, Gwen Newland and Jacqui Simkins.
Last, but not least we must thank all our extremely hard-working team of contractors David Lambert, Company Secretary; Kevin Todman, Data Services Manager; Doreen Holtermann, Find My Past Data Co-ordinator, Debbie Bradiey, Administrator and Richard Yates, Finance Officer. We really value their unstinting and generous service, for all they have done and trust they will likewise continue to support us into the future.
Steve Manning - Chairman
15 February 2021
3
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30% SEPTEMBER 2020
en
The Directors present their report with the financial statements of the Company for the year ended 30th September 2020.
The Company’s aims and objectives
Purposes and Aims
The objects for which the Company is registered are by charitable means:
i) To promote, encourage and foster the study of family history, genealogy and heraldry and In furthering this to co-ordinate and assist the work of Member Societies and bodies interested in family history, genealogy and heraldry and
ii) To promote the preservation, security and accessibility of archive material.
Ensuring our work delivers our aims
The Company reviews its aims and activities each year as part of its Strategy and looks at what It has achieved and the outcome of its work in the previous 12 months. The review looks at the success of each key activity, namely, Education, Archives Liaison, Projects, Publicity and Communications and the benefits they have brought to those groups of people it was set up to help. The Company reports to Members at General Meetings and in the autumn it posts on its website written reports of its Directors on activities following the Annual General Meeting.
The Directors of the Company are all members of the Executive Committee and are trustees of the Company for the purposes of charity law. The Directors who served during the financial year up to the date of approval of this Report are listed later.
The focus of the Company’s work
Our main objective for the year continued to be ‘to promote encourage and foster the study of family , history genealogy and heraldry’ and to coordinate and assist the work of Member Societies and bodies Interested in similar studies,
The impact, from March 2020 until the year end, of the Covid-19 Pandemic resulted in many planned activities being cancelled or postponed.
The strategies we have used to meet our objectives included:
Promoting our Member Societies throughout the year at key events attended by members of the public, namely:
Working in partnership with Warners Group Publications plc — publishers of Family Tree Magazine — we organised and promoted a proposed second Family History Show entitled ‘Family Tree LIVE’ at Alexandra Palace. This was unfortunately cancelled due to the Covid-19 Pandemic.
The Company attended 2 Family History Fairs, but only 1 Craft Show in 2020 due to the Covid-19 Pandemic. All the other family history events that we planned to attend throughout the UK were cancelled due to Covid-19.
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30% SEPTEMBER 2020 (CONTINUED)
For the last three years the Company has held its London based ‘Beyond the Census Conferences’ in September. The fourth such Conference took place in November 2019 for operational reasons and was a great success. The event was due to run again in September 2020 but due to the Covid-19 pandemic has been postponed until 2021.
The Company has embraced the use of virtual meetings and postponed its Annual and General Meetings in Oxford, in March 2020, due to Covid-19 Pandemic. !t was able to successfully hold them ‘virtually in May 2020.
Federation of Family History Societies Services Limited (‘the Services Company), the Company’s wholly owned subsidiary, has continued to collaborate with Findmypast Limited, trading as ‘Findmypast’ (‘FMP’). It has a contract which came into effect on 21st April 2016 that will run for at least ten years ensuring continuance of the arrangement between the Company and FMP. This provides a means for our Member Societies to place thelr data online, furnishing them with a source of revenue and benefitting family historians world-wide by providing access to vital data. A substantial volume of fresh data has been added to the collection during the year that benefits users of the FMP service, as well as contributing Member Societies.
The Services Company operated its Family History Books and Parish Chest operations for the Company online an saw and Increased take-up by the public and Member Societies. During the year the Services Company developed new websites for these two operations. All Member Societies are now treated as members of Parish Chest as a benefit of their membership of the Company, subject to them activating this. The ability of members of Member Societies to pay their annual membership subscriptions has been added to Parish Chest free of charge to the Member Society.
How the Company’s actlvitles deliver public benefit
The Directors have referred to the Charity Commission’s general guidance on ‘public benefit’ when reviewing the Company’s aims and in planning future activities. The Directors are satisfied that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit.
Risk Management
,
The Directors recognise that they should manage the Company's risks effectively. They have taken into account during the year the principal risks and uncertainties facing the Company, especially due to Covid-19 Pandemic, and identified the major impact of risks to the Company, including its strategic plans for the future, risks to its financial sustainability and the impact on achieving the Company’s objectives. From March 2020 the Covid-19 Pandemic required immediate changes to the way in which the trustees operate and manage the Company. As a result the AGM was postponed and since April 2020 all Directors meetings have taken place online every two weeks. This has enabled the Directors to discuss more regularly and in greater detail than previously future Strategy and additionally how to assist Member Societies, as a result of the impact on them of the Covid-19 Pandemic. The Directors are satisfied that their systems and policies are adequate to manage and reduce the risks.
5
THE FEDERATION OF FAMILY HISTORY SOCIETIES
FOR THE YEAR ENDED 30" SEPTEMBER 2020 (CONTINUED)
REPORT OF THE DIRECTORS
a
Projects
The Company is contractually committed to providing financial support towards the cost of computerising the Manorial Documents Register (MDR) by The National Archives (TNA). At the year end, one final payment remains outstanding for this project, namely the payment of £15,000 in respect of Kent which should be pald in late 2020.
The CARN (County Archive Research Network) Reader's Ticket has been discontinued and replaced by the new ARCHIVES CARD which was launched in April 2020. In October 2018 the Company provided a grant of £5,000 towards the cost of the project, accepting that the initiative will benefit a great many researchers both within the family history community and beyond.
The Company has increased the provision of services online. One new idea was discussed during the summer of 2020 and Is ongoing, namely the production of a series of Podcasts for researchers. The first Podcast was recorded in September 2020.
Outreach
The outreach work of the Company provides advice and information to members of the public interested In the study of family history, genealogy and heraldry. We have traditionally performed this service by means of face to face consultation at public events, as well as through the distribution of ‘Our Really Useful Information Leaflet 2019’ (RUL) and other helpful material, provided at no charge whenever the opportunity presents itself. All our Member Organisations are listed in the RUL at no cost to themselves, although they may take the opportunity to enhance their entry and thus promote themselves further, for a small charge.
The RUL, plus other material is available for free download via the Company's website. We also supply printed copies to interested parties and external organisations involved in teaching and promoting the study of family history, genealogy and heraldry. Over 14,000 copies were printed and distributed during this past year, this figure includes copies handed out by our Member Societies at their own public events.
The Company's booklet entitled ‘My Family Tree’ continues to prove very popular. It was distributed at events attended by the Company and its Members Societies. Additionally copies have also been made available to members of the public to download from the Family History Federation website.
A general information service is available to the public online, by telephone and by post.
In 2018 Family Tree Magazine published its first ‘Family History Handbook 2018’ In association with the Company. Details of Member Societies were given in a directory contained therein. The Company was pleased to be involved again in the 2019 edition.
The Company has been able to continue to attend public events (virtual and online) due to the commitment and dedication of its team of volunteers and the generosity of event organisers.
An electronic News List is provided with the aim of keeping all subscribed family historians up to date with breaking news.
6
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30% SEPTEMBER 2020 (CONTINUED)
A Bi-monthly onllne Newsletter, now called the Really Useful Bulletin was distributed to about 12,000 subscribed Individuals and organisations with an interest in family history, genealogy and heraldry. Its regularity has been increased to a monthly bulletin since March to keep readers up to date during lockdowns due to the Covid-19 Pandemic.
A growing social media presence via Facebook and Twitter has had a positive impact allowing us to engage with a wider group of interested parties. The Company's engagement increased during the year.
The new Website which was launched in 2019 and has had a number of additional items added to it. These include the first of the series of Podcasts: the inaugural podcast was on 1939 Register. New guides have been added, including ‘Can DNA tests help you’ and ‘Research Tips’.
To assist Member Societies to hold virtual meetings, new guides have been written and included the Members’ only area of the website, entitled ‘Hosting virtual speakers and discussion groups’ and Presenting skills using Powerpoint’.
The Company held a number of ‘Virtual Coffee Mornings’ and encouraged Member Socleties to attend online to exchange ideas and to support them through this difficult time. These proved to be popular and well attended.
The Archives Liaison Officer, Francis Howcutt, who retired in May, continued to liaise with external organisations in order to ensure that the interests of all family historians are represented at both National and local level. The Company liaises with The National Archives, General Register Office, Regional Archives, Probate Service, British Records Association, Archives and Records Association: and Record Offices as well as many other related bodies to ensure that it is able to disseminate up to date information to family historians via its electronic mailing lists and monthly Newsletter Really Useful Bulletin.
Plans for Future Periods
The Company plans to continue the activities outlined above in forthcoming years subject to satisfactory funding arrangements.
It is not felt necessary to raise subscriptions for 2021. However, this situation can only continue if the Company continues to be prudent and effective in its operations. The current healthy financial position is due in no small part to the continued hard work of the Company’s Financial Team and the members of the Board of Directors to constrain costs as well as the financial contribution of the Services Company.
Planning for the Company's first Virtual ‘FHF REALLY USEFUL Family History Show’ started in the summer of 2020 and the Show itself will take place in November 2020. This is seen by the Directors as an important way in which the Company can continue its work in promoting both family history and its member family history organisations.
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30 SEPTEMBER 2020 (CONTINUED)
Structure Governance and Management
The Company has a President who is appointed for a 5 year term. The President may stand for reelection for a second term of 5 years. The Company is most grateful to its current President, Dr Nick Barratt, for his continuing support of the Company since his election in 2011 and he was re-elected in 2016 for a second term. The main function of this post is to attend and chair the Company's Annual General Meeting and to promote the activities of the Company.
The Company currently has four life Vice Presidents, Dr Colin R Chapman, Derek A Palgrave, Mrs Pauline Litton MBE and Lady Teviot all of wnom have made a valuable contribution to the Company.
The Company has a Board of Directors who comprise an Executlve Committee of up to 12 members. it met twice in person during the financial year under review. All such later meetings have been held virtually since March 2020, every two weeks. The Directors are responsible for the management strategic direction and policy of the Company. At their meetings they review the finances, human resources, development and delivery of activities that contribute to the charitable objectives. At the end of the financial year there were 8 elected Directors from a variety of backgrounds.
The Company retains the services of a Company Secretary who is appointed by the Executive Committee. He attends Executive Committee meetings but has no voting rights.
To facilitate operations the Executive Committee has put in place a scheme of delegation so that day to day responsibility for the administration of the Company rests with the Administrator along with the Finance Officer with assistance where appropriate from the Company Secretary.
Governing Document
The organisation is a Company limited by guarantee, (Company number 02930189) incorporated on 18th May 1994 and is a registered charity (Charity number 1038721). The Company was established under a Memorandum and Articles of Association which state the objects and powers of the charitable Company. It is governed under new Articles of Association, adopted on 17th April 2004 as amended at the General Meeting in September 2012 and the Annual General Meeting in March 2013 and May 2020.
In the event of the Company being wound up, each Member Society has agreed to contribute an amount not exceeding £1.
When carrying out its activities the Company uses a variety of names including Family History Federation, FHF, the Federation in addition to its corporate name.
8
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30% SEPTEMBER 2020 (CONTINUED)
Recruitment and Appolntment of Directors
The Directors of the Company are also charity trustees for the purposes of charity law and under its Articles of Association are known as members of the Executive Committee. Under the requirements of the Articles of Association, the members of the Executive Committee are elected to serve for a period of four years commencing at the conclusion of business at elther the Annual General Meeting or General Meeting at which he or she was elected to the Executive Committee by Voting Members. They may stand for re-election for a further term of four years but no Executive Committee member shall serve for a continuous period of more than eight consecutive years
The Executive Committee shall have the power to co-opt no more than four persons to act as additlonal members of the Executive Committee until the next Annual General Meeting or General Meeting following their co-option, even if the total number of the Executive Committee, including coopted members shall exceed twelve. All members of the Executive Committee give their time voluntarily and received no benefits from the Company. Any expenses reclaimed from the Company are reflected In the accounts.
Directors Induction and Tralning
Most Directors are already familiar with the practical work of the Company, having held key positions on the Committees of Mamber Societies to which they belong.
New Directors receive a copy of the Memorandum and Articles, Roles & Responsibilities handbook and the latest as well as the previous year’s financial statements and accounts. They are also directed to read and follow the Code of Practice for Directors which was adopted for them some years ago.
Directors have been given training at meetings held during the year on the legal aspects and implications of being Directors and charitable trustees, to help facilitate the understanding of their role.
Membership of the Company Is of three classes, namely:
° Ordinary Membership - open to all Societies or Bodies in the United Kingdom which are in the opinion of the Executive Committee primarily concerned with family history, genealogy or heraldry ° Associate Membership - open to all Societies or Bodies (other than those eligible for Ordinary Membership) which are interested in family history, genealogy or heraldry and whose association with the Company, in the opinion of the Executive Committee, is considered desirable.
. Institutional Membership - open to all Bodies other than Societies or Bodies eligible for Ordinary or Associate Membership including (without prejudice to the generality of the foregoing) libraries, archives, repositories and public institutions that are interested in the preservation, security and accessibility of archive material and whose association with the Company in the opinion of the Executive Committee, is considered desirable.
The Company had a membership of 167 during the year comprising of 131 Ordinary Members and 36 Associate Members. There are currently no Institutional Members.
9
.
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30 SEPTEMBER 2020 (CONTINUED)
Reserves Policy
It is the policy of the Company to maintain unrestricted funds which are free reserves of the Company at a level which equates to a minimum of twelve months core expenditure. This fund is required to ensure that the Company is able to meet its potential liabilities. The Directors have in place their own procedures for reviewing and reducing the major risks to which the Company is exposed. Internal risks are minimised by procedures for authorisation of all transactions and projects and to ensure a consistent delivery of all aspects of the Company.
Investment Powers and Restrictions
Related party transactions (if any) being payments to Directors in respect of services offered by them or relatives are disclosed in the financial statements shown later.
Results for the year
The Directors are pleased to refer to the financial statements shown later.
The Directors and Trustees
The Directors of the Company who served during the year were:
| D Daldry | Elected 17 March 2018 (Resigned 6% April 2020) |
|---|---|
| GW Hiley | Elected 16" March 2019 (Resigned 16"August 2020) |
| F P Howceutt | Retired 30 May 2020 at end ofsecond term |
| SC Manning | Re-Elected forasecond term ofoffice17 March 2018 |
| (Due to stand down 2022) | |
| J D Napper | Re-Elected for a second term of office 17" March 2018 |
| (Due to stand down 2022) | |
| Mrs G D Newland | Elected 30'* May2020 (Due for re-election 2024) |
| P Pinhorne | Elected 16 March 2019 (Resigned 27!" November 2019) |
| Ms J A Simkins | Elected 30 May202 (Due for re-election 2024) |
| DL Sutton | Elected 16 March 2019 (Due for re-election 2023) |
| HWaller |
10
THE FEDERATION OF FAMILY HISTORY SOCIETIES
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 30'* SEPTEMBER 2020 (CONTINUED)
The Company is a Company limited by guarantee and as such does not have a share capital, the Directors having no share interest in the Company.
This report was approved by the Directors on 15' February 2021 and signed on behalf of the Board by:
D S Lambert (Company Secretary)
11
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| report on the accounts of The Federation of Family History Societies, Charity Number 1038721, for the year ended 30th September 2020, which are set out on pages 13 to 20.
Respective responsibilities of directors and examlners
As the directors, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the 2011 Act) does not apply and that an Independent examination Is needed. | am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants of England and Wales.
It is my responsibility to:
-
examine the accounts (under section 145 of the 2011 Act)
-
follow the procedures fald down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and
-
state whether particular matters have come to my attention.
Basis of Independent examlner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those recards._It also includes consideration of any unusual Items or disclosures in the accounts and seeking explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the directors have not met the requirements
*to keep proper accounting records (in accordance with section 130 of the 2011 Act); and * to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Southall Chartered Accountant
Heywood Shepherd 1 Park Street Macclesfield Cheshire SKi1 6SR 15th February 2021
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
INCOME STATEMENT
.
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| Notes | Unrestricted | funds | ||
|---|---|---|---|---|
| 2020 | 2019 | |||
| £ | £ | |||
| TURNOVER | 3 | 31,626 | 32,060 | |
| GROSSPROFIT | . | 31,626 | ~~32,000 | |
| Total resources expended | 3 | 67,315 | 108,824 | |
| ~ (35,689) | ~(76,764) | |||
| Other operating income | 1,127 | 12,531 | ||
| OPERATING(LOSS) | 4 | ~~ (34,562) | ~~(64,233) | |
| Donation from subsidiary company | 33,000 | 45,000 | ||
| ~~ (1,562) | ~(19,233) | |||
| Interest receivable | 6 | 1,025 | 1,586 | |
| (LOSS)/PROFITON ORDINARYACTIVITIES | (537) | ~~(17,647) | ||
| RETAINED PROFIT BROUGHT FORWARD | 237,811 | 252,958 | ||
| 237,274 | 235,311 | |||
| Transfer from Project Designated Fund | 12,500 | 2,500 | ||
| RETAINEDPROFITCARRIEDFORWARD | 249,774 | 237,811 |
The notes form part of these financial statements
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
BALANCE SHEET
AS AT 30TH SEPTEMBER 2020
| eee | eee | eee | eee | eee | eee |
|---|---|---|---|---|---|
| Notes | 2020 | 2019 | |||
| £ | £ | £ | £ | ||
| FIXED ASSETS | |||||
| Tangible assets | 9 | 2,159 | 2,536 | ||
| Investments | 10 | 75,000 | 75,000 | ||
| 77,159 | 77,536 | ||||
| CURRENTASSETS | |||||
| Debtors | 12 | 41,898 | 49,434 | ||
| Cash at bank and in hand | 166,573 | 156,410 | |||
| 208,471 | 205,844 | ||||
| CREDITORS | |||||
| Amounts falling due within oneyear | 13 | (20,856) | (18,069) | ||
| NET CURRENTASSETS | 187,615 | 187,775 | |||
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 264,774 | 265,311 | |||
| RESERVES | |||||
| Project designated fund | 15 | 15,000 | 27,500 | ||
| Retained funds | 15 | 249,774 | 237,811 | ||
| MEMBERS'FUNDS | 16 | 264,774 | 265,311 |
The accounts were approved by the Board on 15th February 2021 and signed on its behalf by
S C Manning
| ;
Chairman
| |
The notes form part of these financial statements
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
1 STATUTORY INFORMATION
The Federation of Family History Societies is a private company, limited by guarantee, registered in England and Wales. The company's registered office address can be found on the Company Information page.
2 ACCOUNTING POLICIES
Accounting conventlon
These flnancial statements have been prepared in accordance with financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and the Republic of Ireland" including the provisions of Section 1A "Smaller Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Turnover
Turnover comprises subscriptions received from members and any surpluses arising from the carrying out of the company's charitable activities, all amounts exclude value added tax and trade discounts.
Tangible fixed assets
Depreciation is provided to write off the cost of tangible fixed assets on a straight line basis as follows:-
Software, computers and printers 25% per annum Display equipment 25% per annum
Investments
Investments are included at cost less amounts written off. Profits or losses arising from disposals of fixed asset investments are treated as part of the result from ordinary activities.
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15
THE FEDERATION OF FAMILY HISTORY SOCIETIES
3
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NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
3 INCOMING RESOURCES AND RESOURCES EXPENDED
For the purpose of reporting under the Statement of Recommended Practice: “Accounting and Reporting by Charities’, an analysis of incoming resources and resources expended is set out below.
| 2020 | 2019 | |||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| Incoming resources | ||||||
| Incomefrom activities | ||||||
| Subscriptions received | 31,626 | 32,060 | ||||
| Other operating income | 1,127 | 12,531 | ||||
| 32,753 | 44,591 | |||||
| Investment Income | ||||||
| Bank interest receivable | 1,025 | 1,586 | ||||
| Exceptional Items | ||||||
| Donationfrom subsidiarycompany | 33,000 | 45,000 | ||||
| Total incoming resources | 66,778 | 91,177 | ||||
| Resources expended | ||||||
| Costs in furtherance ofthe Federatlon's | objectives | |||||
| Seminars and conferences | 2,407 | 3,845 | ||||
| Newsletter costs | - | 2,742 | ||||
| Website and management | 560 | 7,916 | ||||
| Publicity | 4,997 | 6,413 | ||||
| Attendance at fairs | 7,432 | 4,492 | ||||
| FamilyTree Live | ” | 34,336 | ||||
| Archive meetings | 399 | 294 | ||||
| Society and external liaison | 15 | 2,043 | ||||
| Grants paid | - | 5,000 | ||||
| Project costs | 12,500 | - | ||||
| 28,310 | 67,081 |
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16
THE FEDERATION OF FAMILY HISTORY SOCIETIES
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
Incoming resources and resources expended (continued)
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|||||||||
|---|---|---|---|---|---|---|---|
|2020|2019|
|£|£|£|£|
|Administration|and|support|costs|
|Administration|21,529|24,450|
|Executive|committee|travel,|meetings|etc|1,760|3,103|
|General|Meetings|and|calling|information|826|1,784|
|Insurance|2,896|2,093|
|Finance|7,555|7,341|
|Accountancy charges|3,142|2,148|
|Depreclation|1,036|729|
|Sundry|expenses|71|35|
|Bank|charges|190|60|
|39,005|41,743|
|Total|resources|expended|67,315|108,824|
|4|OPERATING|LOSS|
|The|operating|loss|is|stated after charging|or crediting:|2020|2019|
|£|£|
|Depreciation|of|tangible|fixed|assets|
|- Owned|assets|1,036|729|
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5 ACTIVITIES FOR GENERATING FUNDS The charity owns the whole of the share capital of Federation of Family History Societies Services Limited, which sells goods and services relating to the charity. Its trading results for the year, as extracted from their accounts, are summarised below:
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|||||||
|---|---|---|---|---|---|
|2020|2019|
|£|£|
|Turnover|86,842|91,145|
|Cost|of Sales|(41 ,140)|(34,895)|
|Gross|Profit|45,702|56,250|
|Adminisirative|expenses|(14,743)|(12,582)|
|30,959|43,668|
|Other|operating|income|-|-|
|30,959|43,668|
|Investment|income|receivable|595|609|
|Net|income|for|year|31,554|44,277|
|Donation|to|holding company|(33,000)|(45,000)|
|Net|(Loss) for year|(1,446)|(723)|
|6|INTEREST|RECEIVABLE|2020|2019|
|£|£|
|Bank|interest|receivable|4,025|;|1,586|
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
7 TAXATION
No provision in respect of UK corporation tax has been made because the company is a registered charity.
8 DIRECTORS AND EMPLOYEES
No remuneration was paid to any director during the year or the previous year. There were no employees In the year or in the previous year and there were therefore no staff costs.
9 TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |||
|---|---|---|---|
| Computers & | Display | ||
| Printers | Equipment | Total | |
| Cost | £ | £ | £ |
| At 1st October 2019 | 3,789 | 4,825 | 8,614 |
| Additions | 659 | - | 659 |
| Disposals | - | - | - |
| At 30th September 2020 | 4,448 | 4,825 | 9,273 |
| Depreciation | |||
| At 1st October 2019 | 2,065 | 4,013 | 6,078 |
| Eliminated in respect of disposals | - | - | - |
| Charge forthe year | 806 | 230 | 1,036 |
| At 30th September 2020 | 2,871 | 4,243 | 7,114 |
| Net book value | |||
| At 30th September2020 | 1,577 | 582 | 2,159 |
| At30th September 2019 | 1,724 | 812 | 2,536 |
| FIXED ASSET INVESTMENTS | |||
| Shares In | |||
| group | |||
| under- | |||
| takings | Total | ||
| £ | £ | ||
| COST | |||
| At 1st October 2019 | 75,000 | 75,000 | |
| At 30th September 2020 | 75,000 | 75,000 | |
| NET BOOKVALUE | |||
| At 30th September2020 | 75,000 | 75,000 | |
| At30thSeptember2019 | 75,000 | 75,000 |
- 10 FIXED ASSET INVESTMENTS
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
11 SHARES IN GROUP UNDERTAKINGS
| Proportion | Proportlon | ||||||
|---|---|---|---|---|---|---|---|
| Country of | Detalls of | held by | held by | Nature of | |||
| Name ofcompany | Incorporation | investments | company | subsidiary | business | ||
| Federation of Family | United | 75,000 | 100% | Nil | Publishing | ||
| HistorySocieties | Kingdom | Ordinary£1 | & | marketing | |||
| Services Limited | Shares | of | |||||
| genealogical | |||||||
| information | |||||||
| "42, | DEBTORS: AMOUNTS | FALLING DUE WITHIN ONEYEAR | 2020 | 2019 | |||
| £ | £ | ||||||
| Prepayments | 8,898 | 1,056 | |||||
| Accrued income | - | 910 | |||||
| Amounts owed by group | undertakings | 33,000 | 47,468 | ||||
| 41,898 | 49,434 |
| 13 | CREDITORS: AMOUNTS FALLING DUE WITHIN ONEYEAR | 2020 | 2019 |
|---|---|---|---|
| £ | £ | ||
| Trade creditors | 2,695 | 4,012 | |
| Subscriptions received in advance | 8,286 | 7,995 | |
| Accruals | 9,875 | 6,062 | |
| 20,856 | 18,069 |
14 GUARANTEE
The members of the company have agreed to contribute £1 each to the assets of the company in the event of it being wound up
ee
. | | | | | | |
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| | |
THE FEDERATION OF FAMILY HISTORY SOCIETIES
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| 15 | RESERVES | Project | Retalned |
|---|---|---|---|
| fund | funds | ||
| £ | £ | ||
| At 1st October2018 | 30,000 | 252,958 | |
| Profit/(Loss) for the year | - | (17,647) | |
| Transferfrom projectfund to retained funds | (2,500) | 2,500 | |
| At 1st October2019 | 27,500 | 237,811 | |
| Profit/(Loss) for the year | - | (537) | |
| Transferfrom projectfund to retainedfunds | (12,500) | 12,500 | |
| At30thSeptember2020 | 15,000 | 249,774 |
Project fund
The project fund is a designated fund set up to facilitate projects of genealogical worth undertaken from time to time.
| 16 | RECONCILIATION OF MOVEMENT IN MEMBERS' FUNDS | 2020 | 2019 |
|---|---|---|---|
| £ | £ | ||
| (Loss)/Profitfor thefinancial year | (537) | (17,647) | |
| Transfers from members' funds | - | ~ | |
| (Decrease)/Increase In members’ funds | (537) | (17,647) | |
| Opening members’ funds | 265,311 | 282,958 | |
| Closingmembers’funds | 264,774 | 265,311 |
17 RELATED PARTY DISCLOSURES
The company operates an intercompany account with its subsidiary company and at the year end the balance owing by the subsidiary company was £33,000 (2019:£47,468).
| {
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THE FEDERATION OF FAMILY HISTORY SOCIETIES
CONSOLIDATED BALANCE SHEET - INCLUDING SUBSIDIARY SERVICES COMPANY
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| £ | £ | ||||
| FIXED ASSETS | |||||
| intangible assets | 1,750 | 2,000 | |||
| Tangible assets | 2,918 | 3,146 | |||
| CURRENT ASSETS | 4,668 | 5,146 | |||
| Stocks | 12,983 | 10,511 | |||
| Debtors | 59,660 | 25,603 | |||
| Cash at bank and in hand | 296,078 | 324,815 | |||
| 368,721 | 360,929 | ||||
| CREDITORS | |||||
| amounts falling due within one year | (74,886) | (65,589) | |||
| NET CURRENTASSETS | 293,835 | 295,340 | |||
| TOTALASSETS LESS CURRENT | |||||
| -- | LIABILITIES | 298,503 | 300,486 | ||
| RESERVES | |||||
| Project designated fund | 15,000 | 27,500 | |||
| Retained funds | 283,503 | 272,986 | |||
| TOTALFUNDS | 298,503 | 300,486 |
! |
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This page does not form part of the statutory financial statements
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