## **3 Corners Pre School and Out of School Club – Trustees Annual Report For the year ended 31st March 2021**
3 Corners Pre School and Out of school Club is the working name of the old name of Triangle Pre School, which is a registered Charity, Number 1038694. Its principal address is 3 Corners Pre School and Out of School Club, Butterworth Lane, Triangle, Sowerby Bridge, West Yorkshire, HX6 3NJ.
## **Governing Document**
The charity has adopted the Pre School Learning Alliance, Pre School constitution 2011 as its governing document.
## **Objects of the charity**
Objects of the charity are to provide Pre School Education and an Out of School Club for children in Calderdale.
## **Trustees**
The trustees of the charity are:XX – trustee with dispensation Laura-Jane Beddow Rebecca Haigh Claire Blincoe Amanda Dewhirst Adam Dobson Susan Dixon Adele Friend Asma Haslam Elizabeth Park Rachel Purvis Philippa Russell Ruth Edwards Sara Tunstall
As of the 5th April 2008 it was agreed that all Committee Members will become trustees.
## **Activities and Achievements**
The numbers attending 3 Corners Pre-School (PS) and Out of School Club (OSC) were very much impacted by the COVID pandemic, however, the committee took the view that it was important to be able to continue to provide this facility to key worker parents/carers, even if it meant running at a loss. During the periods of lockdown, when government restrictions applied, we were open only to the parents/carers of key workers, which significantly restricted the number of children we were able to accommodate – typically there were only 1-2 children in attendance, on any given day. To ensure
continuity of the business and restrict the losses made by 3 Corners, we made use of the government job retention scheme, to place staff on furlough, as we did not need to staff 3 Corners Pre-School or OSC to the usual, pre-pandemic, levels. The staff who continued working throughout were recognised with a small bonus, to show the appreciation of the committee.
We had to adapt the delivery of our different provisions, to take into account government guidelines on bubbles and safe practice during the pandemic. The close working relationship with the school meant that 3 Corners was able to secure use of the school hall, to provide the OSC within 3 bubbles, to restrict mixing between year groups. This meant that staff had to be increasingly flexible with the hours and ways that they worked, and we are incredibly grateful for their response over this challenging time period.
When restrictions lifted the numbers in OSC increased and holiday clubs ran with a reduced capacity of 15 children. However, we felt strongly that we needed to provide the holiday club, to the parents/carers who required it, regardless of whether we made a loss.
## **Management Committee**
The Management Committee still enjoys a good number of parent/carer members, and has seen significant change in 2020-21, with previous members standing down and new members joining. The Chair has changed - with Sally Madden stepping down from the committee and Adele Friend taking her place. The Secretary and Treasurer remain, as in previous years. We will continue to look for new members so that some of our dedicated ex-parents can stand down, if they wish, in the knowledge that we remain well supported. The Childcare Manager, Amanda Dewhirst, and the Business Manager, Sharon McElhone, look after the day to day and business needs, reporting to the committee at half termly meetings, and in between, as required. Throughout the COVID-19 response the Chair has been available to offer a committee perspective on some of the challenging decisions. The role of the committee is still required to oversee the performance and running of 3 Corners and two committee members have taken the role of reviewing policies and procedures.
## **Current and Future Developments**
3 Corners continues to run extremely well with a committed and hardworking team. Professional development takes place on an ongoing basis, with staff attending regular training courses to update, refresh and enhance their skills within the setting. Following our Ofsted inspection in June 2016 we were rated as ‘Outstanding’. We also gained a 5 in food hygiene (the highest rating) in March 2020.
Our Holiday Club (HC) continues to run for the whole year, apart from the Christmas holiday and 2 weeks of the summer holidays. Over the course of the year HC has made a small profit despite the challenges of delivering in a COVID secure way and with reduced demand, due to the pandemic. We will continue to monitor income and expenditure closely to avoid unacceptable losses.
Regular liaison with the Head Teacher at Triangle School has continued in the year ending March 2021, enhancing communication and thus, our working relationship. Discussions to establish how we might extend our space, in order to increase our intake/provide a dedicated space for the older children, have been largely placed on hold as a result of the different way we have had to deliver during the pandemic – with 3 Corners thankful for school providing the use of the school hall to enable a continued service for parents/carers using OSC.
## **Reserves**
It has been agreed that 6 months’ average operating expenditure (£90,500) should be held in reserve to ensure the setting remains viable during any adverse circumstances, resulting in a reduction in or suspension of services. In addition, another £10,000 is considered sufficient to cover extra staffing costs arising from sickness absence, during the year. This has been increased by £5,000 due to the increase in sickness absence due to COVID-19 and legal requirements to isolate. And finally, £22,500 will be held in reserve in the eventuality of staff redundancy. Total Reserves for 2020/2021 £123,000. Funds not immediately required for the day-to-day operation of the charity are invested in a Lloyds TSB Treasurers deposit account.
## **Review of major risks**
The committee continually reviews the major risks of the charity, and continually reviews and updates policies and procedures. Revised risk assessments were put into place, and provided to parents/carers, as a result of the response to the COVID-19 pandemic. As of March 2021, the restrictions and closure of the setting, due to the COVID-19 pandemic, had not provided a substantial risk to the financial health of 3 Corners, due to the use of the job retention scheme to mitigate losses. A small profit was made for the operating year.
I declare, in my capacity of charity trustee, that: * The trustees have approved the report above; and * Have authorised me to sign it on their behalf
Name:
Signed:
Charity No 1038694
3 Corners Pre School and Out of School Club
Financial Statements
31st March 2021
## **3 Corners Pre School and Out of School Club**
## **Receipts and Payments Account**
## **For the year ended 31st March 2021**
|**Receipts**
Grants and Donations
Income from Investments
Operating activities to further the
Charity's objects
**Total Receipts**
**Payments**
Payments for generating funds
Charitable activities
Asset and Investment Purchases
**Total Payments**
Net Receipts
Cash funds last year end
**Cash Funds this year end**|**Unrestricted**
**Funds**
**£**
0
14
92,747
**92,761**
**£**
0
75,346
**75,346**
17,415
142,292
**159,707**|**Restricted**
**Funds**
**£**
0
0
74,224
**74,224**
**£**
0
82,007
**82,007**
-7,783
25,288
**17,505**|**Total**
**31/03/2021**
**£**
0
14
166,971
**166,985**
**£**
0
157,353
0
**157,353**
9,632
167,579
**177,211**|**Total**
**31/03/2020**
**£**
0
27
197,623|
|---|---|---|---|---|
|||||**197,650**
**£**
0
161,974
0|
|||||**161,974**
35,676
131,903|
|||||**167,579**|
4
## **3 Corners Pre School and Out of School Club**
## **Statement of Assets and Liabilities at the year end**
## **For the year ended 31st March 2021**
|**Cash Funds**
**Total**
**31/03/2021**
**£**
Cash
257
Bank Current Account
123,189
Bank Deposit Account
53,767
177,213
Assets retained for Three Corners own use
( See Note )
28,138|**Total**
**31/03/2020**
**£**
588
113,238
53,753|
|---|---|
||167,579|
||28,138|
5
## **3 Corners Pre School and Out of School Club**
## **Notes to the Accounts**
## **For the year ended 31st March 2021**
The financial statements have been prepared using the receipts and payments basis
## **Assets retained for 3 Corners own use**
This is the outdoor play area purchased with grant funds received from Calderdale Metropolitan Borough Council (CMBC)
Assets recognised but not valued includes play equipment and computer equipment.
## **The movement in restricted funds during the year were**
|**Brought**|**Brought**|**Receipts Payments**|**Receipts Payments**|**Receipts Payments**|**Carried**|
|---|---|---|---|---|---|
|**Forward**|||||**Forward**|
||**£**|**£**||**£**|**£**|
|Pre School Funding|24,392|66,094||73,763|16,723|
|EYPP/Dep|0||877|473|404|
|Disabled Access/Inclusion Funding|896|6,753||7,271|378|
|Apprenticeship Funding|0||500|500|0|
||25,288|74,224||82,007|17,505|
|**Amounts due or owing at 31 March 2021**||||||
|The following amount were due to be paid @ 31 March 2021:||||||
||**2020/21**|||||
||**(£)**|||||
|HMRC|1,251|March|2021 PAYE|||
|Triangle School|6,570|Rent and Meals||||
||**7,821**|||||
The following amount were due to be received @ 31 March 2021:
## **2020/21**
|HMRC
Debtors
Prepayment|**(£)**
1,761 March 2021 CJRS Grant
3,913 (Net) Amounts Billed not paid
370 Insurance
**6,043**|
|---|---|
6
## **3 Corners Pre School and Out of School Club**
## **Notes to the Accounts**
## **For the year ended 31st March 2021**
## **Detailed SOFA (Receipts and Payments)**
|**Income**
Disabled Access Fund
Dep and EYPP
Discounts given
EEF
Holiday Club
Inclusion Funding
Out of School Club
Pre-School
Unapplied Cash Payment Income
Hot Meals
Apprenticeship Funding
CJRS
Savings Account Interest
SSP
**Expenses**
Advertising/Promotional
Bank Charges
Cleaning
Delivery Charges
Equipment Sundries
Food
H&S
Insurances
Office/General Administrative Expenses
Other Expenses
Other Professional Services
Payroll Expenditures
Pensions
Phone Costs
Printing, Postage and Stationery
Rent
Repair and maintenance
Resources
Subscriptions
Training
Travel and Accommodation
Trips/Activities
Uniform
Hot Meals Exp
IF
Total Other Expenses
**Net Income**|**2020/21**
**2019/20**
**£**
**£**
3,477
945
877
0
-811
-4,122
66,094
64,722
11,067
18,547
3,276
1,512
38,690
96,328
11,005
13,340
5,657
1,386
1,129
4,465
500
500
25,818
0
14
27
192
0|
|---|---|
||166,985
197,650|
||0
0
79
102
839
809
0
0
633
372
1,494
2,733
60
0
888
849
662
845
0
378
225
1,125
124,888
122,225
11,896
11,904
526
562
0
213
4,736
8,763
6,438
543
2,469
3,520
790
690
158
409
0
2
0
870
340
410
234
4,639
0
11|
||157,355
161,974|
|||
||**9,630**
**35,676**|
7
## **Independent Examiner’s report to the Trustees of 3 Corners Pre School and Out of School Club**
I report on the accounts for the year ended 31[st] March 2021, which are set out on pages 4 to 7.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent Examiners statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 18 November 2021
Julie Talbot BA (Hons) CPFA MIAB 1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
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