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2023-12-31-accounts

Tenterden Folk Day Trust (Tenterden Folk Festival)

31st December 2023

Financial Statements

Index

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Tenterden Folk Day Trust - registered charity number 1038663 Promoting folk song, music, dance, crafts and traditions

Tenterden Folk Day Trust

Page 1

Legal and administrative information

Tenterden Folk Day Trust (Tenterden Folk Festival) is a registered charity number 1038663

The aims of the Trust are to preserve and advance public education and appreciation of traditional and contemporary folk song, music, dance and other related traditions, crafts and folk arts as part of the living heritage. Donations, sponsorship and other offers of assistance, to help to achieve these aims, are very welcome.

Trustees

Alan Castle BEM Margaret White Richard Cartwright

Honorary vice president

Dave Grabham

Contact Address

Tenterden Folk Festival

15 Repton Manor Road, Ashford, Kent, TN23 3HA Telephone 01233 626805

E: info@tenterdenfolkfestival.org.uk W: www.tenterdenfolkfestival.org.uk

W: www.tenterdencraftfair.org.uk

W: www.aroundkentfolk.org.uk

Registered Charity number 1038663

Principal and regular Local Authority sponsors

Tenterden Town Council Ashford Borough Council Kent County Council

Bankers

National Westminster Bank Plc 58 High Street, Tenterden, Kent, TN30 6AX

Tenterden Folk Day Trust - registered charity number 1038663 Promoting folk song, music, dance, crafts and traditions

Tenterden Folk Day Trust

Page 2

Trustees Report

The Trustees have pleasure in presenting their report and the financial statements for the year ended 31st December 2023. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the Charities Act 2011, the Trust Deed and the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in July 2014).

Structure, governance and management:

The legal and administrative information set out on page 1 forms part of this report.

Governing document:

Tenterden Folk Day Trust operates under the working names of Tenterden Folk Festival, Tenterden Craft Fair and Around Kent Folk and is governed by a Deed of Trust dated 21st May 1994 and is registered as a charity with The Charity Commissioners in England and Wales, charity number 1038663.

Management:

All the Trust’s events are organised and run by the Trustees with assistance from a committee and willing volunteers.

The Trustees who served during the financial year were as follows;

General Trustees; Alan Castle - Festival director Margaret White Richard Cartwright

Under the terms of the Trust Deed, Ashford Borough Council, Kent County Council and Tenterden Town Council each have the right to appoint a nominated Trustee.

The Trustees are supported by a Festival committee. Members of the Festival committee during the financial year, in addition to the Trustees, were as follows;

Fiona Eldridge Jane Branton Cllr John Link (Retired) Cllr Justin Nelson Cllr Ken Mulholland (Appointed) Leslie Smith Marian Button (Retired) Spud Jones Sonia Butler (Appointed) Cllr Sue Ferguson

Affiliations and memberships:

The Trust is a member of, or affiliated to, the following organisations; Ashford Federation of Arts

The Association of Festival Organisers (AFO) The English Folk Dance and Song Society (EFDSS) Making Music - The National Federation of Music Societies Produced in Kent (PinK) Tenterden and District Chamber of Commerce My Tenterden Volunteering England

The Trust is also registered with the Fundraising Regulator

Tenterden Folk Day Trust

Page 3

Trustees report (continued)

Risk management:

The Trustees have considered the risks to which the Trust is exposed. The Trustees review the risks associated with the Festival and other events on, at least, an annual basis, including the health and safety, financial and insurable risks. The Trust is affiliated to the English Folk Dance and Song Society and a member of the Association of Festival Organisers and Making Music, all of which provide sources of information and advice and offer the opportunity for networking with other Festival and event organisers. The Trust is registered with the Fundraising Regulator which encourages high standards so that the public can have confidence in charitable giving.

Objectives and activities:

The objects of the Trust are to preserve and advance public education and appreciation of traditional and contemporary folk song, music, dance and other related traditions, crafts and folk arts as part of the living heritage. The main activities undertaken in achieving these aims include the holding of the annual Tenterden Folk Festival over the weekend of the first Saturday in October, running educational workshops in schools, the monthly Tenterden Folk Sessions and organising, promoting or otherwise enabling occasional events throughout the year. The Trust also publishes “Around Kent Folk”, the free folk magazine for Kent, Surrey, Sussex and beyond and acts as a local folk development agency.

Achievements and performance:

Tenterden Folk Festival:

The 30[th] Tenterden Folk Festival took place over four days from Thursday 5[th] to Sunday 8[th] October. The success of the festival was greatly helped by unseasonably dry and warm weather, and it was very well supported and attended. Unfortunately just a few weeks before the festival the Town Hall fire escape was condemned and all the festival events planned to take place there had to be relocated to other available venues at additional costs.

The Festival is firmly established as a major event in Kent and attracts increasing numbers of visitors from all over the country as well as from Europe and beyond. The festival continues to develop and grow in a controlled manner. The free music stage, dance stage, stalls, and other events centred on the marquees on the Recreation Ground continue to prove extremely popular. It is the Trust’s intention to continue the controlled and planned development of the Festival in future years.

Tenterden Folk Festival 2024 is being planned for the four days from Thursday 3[rd] to Sunday 6[th] October 2024 and, funding permitting, we look forward to another very successful event.

The Trust has also been able to recruit a new volunteer who joined the Committee late in 2023 to help with organising the craft fair and stalls.

The Tenterden Folk Sessions:

The Trust also runs a free monthly song and music session at This Ancient Boro in Tenterden town centre. These sessions are now held on the second Monday of the month. The sessions attract participants from a wide area of Kent and Sussex and occasional visitors from further afield. Floor singers and visiting musicians are always made welcome.

Around Kent Folk

The Trust also publishes Around Kent Folk (AKF), the free bi-monthly guide to folk events in Kent, Surrey, Sussex and beyond. With the help of volunteer contributors, the Trust has expanded AKF to cover more events in Surrey and Sussex and introduced colour pages and adverts and has grown the number of subscribers. AKF can also be read online at www.aroundkentfolk.org.uk. As folk clubs and venues re-opened during 2022 we were able to increase the print run back to nearly the level it was before the pandemic. We are very grateful for the continued support of advertisers, subscribers and friends of the magazine. The surpluses generated from AKF will be used to support the magazine until conditions return to normal and part of the surplus for 2021 and 2022 was used to support the annual festival and particular the Thursday evening concert.

Tenterden Folk Day Trust

Page 4

Trustees report (continued)

Photograph exhibition:

The Trust’s comprehensive exhibition of photographs taken at previous Festivals and other Trust events continues to be added to each year. The exhibition illustrates the wide variety of folk song, music, dance, craft and traditional activities promoted by the Trust. The exhibition is displayed at the annual Festival. From 2007 to 2017 our official photographer was Lewis Brockway whose top-quality photographs have been used in all our publicity material. Photographs of 2018 were taken by several members of Ashford Photographic Society. From 2019 to date the photos were taken by well known local photographer Philip L. Hinton ARPS.

Educational Workshops

In May 2019 the Trust received a Grant from Kent Community Foundation - The Overstone Trust to fund a series of workshops in local schools. Workshop leaders worked with the special needs students and the staff at Wyvern School, teaching them folk song, music and dance. The school obtained further funding to enable this project to continue after the initial grant was expended. These workshops had to be suspended during the Covid-19 pandemic but towards the end of 2020 we moved them online using Zoom but the workshop leaders were able to return to Wyvern in 2021 and have continued throughout 2022 and 2023. The students and staff have enjoyed the experience and benefited from the workshops in many ways. The Wyvern students went on to take part in the festival in 2022 and 2023. The Trust plans to continue to work with Wyvern School in 2024 and to expand the workshops to other local schools if and when possible.

Folk Development agency:

The Trust also operates as a folk animateur or local folk development agency. The Trust is keen to work with other community organisations, including local authorities, clubs, charities, companies, individuals and other bodies on joint ventures and to be involved in other compatible local arts projects. We can also offer advice and assistance in organising folk events, such as barn dances, ceilidhs, concerts, workshops or other folk music, storytelling, folklore, craft and other related projects. We do not act as a booking agency for performers, but we can often put organisers and artists in touch with each other and offer advice on where to find the type of folk performer or act an organisation is looking for. In late 2022 the Trust was approached by a local nursing home who wanted to introduce visits from folk musicians into their social calendar and we were able to arrange various successful visits during 2023.

Sponsors and supporters:

Tenterden Folk Festival is supported and partly funded by; Tenterden Town Council - Grants

Ashford Borough Council – Revenue grants and Members grants Kent County Council –Combined members grant funds Kent Community Foundation -Lawson Endowment for Kent - Grant The Brissenden Trust - Grant

Ashford Federation of Arts - Grant

The Post Code Lottery – Local Giving Magic Little Grant

Gibbons Mannington & Phipps LLP – sponsorship Lightning Fibre - sponsorship Philberts -signage White Horse Financial Services - sponsorship Tenterden and District Chamber of Commerce – free membership My Tenterden Business Directory – free listings and other support Produced in Kent – Charity membership

Tenterden Folk Day Trust

Page 5

Trustees report (continued)

We would like to take this opportunity of thanking everybody involved in the Festival including all the dance sides, the guest artists, the floor singers and musicians, the stallholders and of course the audiences, the venues, the VIPs, the general public and Tenterden. In addition we would like to thank the “Friends of Tenterden Folk Festival” and the local businesses that help us in practical ways. We would also like to thank the Town, Borough and County Councils and all the other authorities with whom we have to deal, for their co-operation and guiding us through all the red tape.

Financial results;

The financial results for the year are shown in the Statement of Financial Activities (SOFA) divided between the unrestricted general fund, designated funds and restricted funds. The net movement of funds on the unrestricted general fund for the year was a deficit of £3 695 before transfers between funds. After transfers from other funds the deficit was reduced to £3,195 resulting in the general fund carried forward amounting to £9,777 and Designated funds amounting to £4,179. Restricted Funds carried forward remained at £21.

Reserves policy:

The Trust’s long-term objective has been to hold unrestricted general funds equal to three quarters of the cost of the annual Festival and other regular events. At present this would mean holding unrestricted reserves of over £30,000 and in the current political and economic climate this has proved impossible to achieve. The reserves held also need to increase in line with the growth and development of the Festival and other regular events. Total reserves currently stand at less than half this amount and the Trustees are continuing to monitor the reserves and regularly review this policy and the implications of the shortfall.

Our pricing policy:

Our pricing policy reflects our wish to ensure that all the community, whatever their disposable income, have the opportunity to take part in, attend or benefit from the Trust’s events. Festival and event ticket prices and other fees are set at levels which are below what would be required to promote these events and activities on a commercial basis. In addition many of the events at the festival are free or only a nominal entry fee is charged. We therefore continue to depend on grants, donations and sponsorship to stage these events which form the basis of our charitable activities.

Plans for the future:

The Trust plans to continue and develop the activities set out above and also plans to organise other one-off events in future years, subject to putting in place suitable funding arrangements or partnerships.

Tenterden Folk Festival 2024

Tenterden Folk Festival will take place over the four days from Thursday 3[rd] to Sunday 6[th] October 2024. The general artistic approach to the festival will remain unchanged with the emphasis on traditional English folk song, music, dance, crafts and traditions with occasional overseas guests particularly where there is a common musical source or a specific local connection through the music or the performers.

Educational Workshops

The Educational workshops at Wyvern School will continue in 2024. We will also seek funding to enable us to develop and expand these workshops to other local schools.

Other events:

Our aim is to promote or influence a range of other events, to preserve and advance public education and appreciation of traditional and contemporary folk song, music dance, crafts and traditions.

Tenterden Folk Day Trust

Page 6

Trustees report (continued)

Statement of Trustees responsibilities:

The law requires us as Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period. In preparing those financial statements we are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with Charity Law. We are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Approved by the Trustees on 19[th] January 2024 and signed on their behalf by:

Alan Castle

Trustee

Tenterden Folk Day Trust

Page 7

Independent Examiner's report

Independent Examiner's report to the trustees of Tenterden Folk Day Trust

I report on the financial statements of Tenterden Folk Day Trust (Charity number 1038663) for the year ended 31st December 2023 set out on pages 8 to 15.

The charity's trustees are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.

It is my responsibility to:

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair' view and the report is limited to those matters set out in the statement below.

In connection with my examination, no material matters have come to my attention which give me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed: Mary Hannant Date: 8th March 2024

Mary E Hannant BSc., FCA

Fellow of The Institute of Chartered Accountants in England and Wales 30 Cornflower Close, Weavering, Maidstone, Kent, ME14 5UL

Tenterden Folk Day Trust

Page 8

Statement of financial activities Year ended 31st December 2023

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Unrestricted designated funds Restricted fund 2023 2022
Unrestricted Photograph Around New Fixed Capital
General exhibition Kent equipment asset equipment Workshop Total Total
Note fund fund Folk fund fund funds fund Funds Funds
£ £ £ £ £ £ £ £ £
Incoming resources:
Incoming resources from generated funds:
Voluntary income 3 (a) 13,942 - - - - 602 - 14,544 13,362
Activities for generating funds 3 (b) 2,925 - - - - - - 2,925 1,451
Investment income: Interest receivable 147 - - - - - - 147 27
Incoming resources from charitable activities 3 (c ) 24,231 - 5,857 - - - - 30,088 31,230
- -
Total incoming resources 41,245 - 5,857 - - 602 - 47,704 46,070
Resources expended:
Charitable activities 4 (b) 44,940 - 5,884 - - 602 - 51,426 48,157
Total resources expended 44,940 - 5,884 - - 602 - 51,426 48,157
Net incoming (outgoing) resources (3,695) - (27) - - - - (3,722) (2,087)
Transfers between funds 500 - (500) - - - - - -
Reconciliation of funds:
Net movement of funds in year (3,195) - (527) - - - - (3,722) (2,087)
Total funds brought forward 12,972 200 3,057 1,449 - - 21 17,699 19,785
Total funds carried forward 9,777 200 2,530 1,449 - - 21 13,977 17,698
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Page 9

Tenterden Folk Day Trust

Balance sheet At 31st December 2023

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Note 2023 2022
£ £ £ £
Tangible fixed assets 6 - -
Current assets
Cash at bank 12,906 16,101
Sundry debtors 5,147 3,238
18,053 19,339
Current liabilities
Sundry creditors 4,076 1,641
4,076 1,641
Net current assets 13,977 17,698
Net assets 13,977 17,698
The funds of the charity
Restricted funds 7 21 21
Unrestricted funds
General fund 9,777 12,972
Designated funds 8 4,179 4,705
13,956 17,677
13,977 17,698
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Approved by the Trustees on 19th January 2024 and signed on their behalf by;

Alan Castle

Margaret White

Richard Cartwright

Tenterden Folk Day Trust

Page 10

Notes which form part of the financial statements Year ended 31st December 2023

1 Accounting policies:

These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in July 2014 and with the Charities Act 2011.

Incoming resources:

Voluntary income, including revenue and capital grants and donations, is recognised where there is an entitlement and reasonable certainty of receipt and the amount can be ascertained with reasonable certainty.

Interest receivable is recognised on an accruals basis.

The Trust relies on volunteers who act as committee members and provide a vital workforce at the annual Festival and at other events during the year. The value of the services provided by volunteers cannot realistically be quantified and is therefore not included in the financial statements.

Resources expended:

Resources expended are included on an accruals basis, inclusive of VAT which cannot be recovered.

Depreciation:

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset evenly over its expected useful life as follow;

Depreciation:
Depreciation is provided on all tangible fixed assets
over its expected useful life as follow;		 at rates calculated t
P A, lighting and associated equipment 5 years
Banners and other short life equipment 2 years
Other equipment 5 years

Hire of venues:

Use of many of the venues used for the annual Festival and other events is donated or discounted by the owners. We are unable to fully quantify the value of certain of these donations which, in relation to the Trust's income and expenditure, could be substantial. Where the hire fee can be reasonably estimated this is included as a donation under incoming resources and under hall hire in resources expended. Where we are unable to reasonably quantify the value of the donations of the use of premises no provision is included in the financial statements.

Fund accounting:

Funds held by the Trust are either;

Unrestricted general funds - these are funds that can be used in accordance with the charitable objects of the Trust at the discretion of the Trustees.

Designated funds - these are funds that have been set aside by the Trustees out of unrestricted general funds for specific future purposes or projects.

Restricted funds - these are funds that can only be used for a particular restricted purpose in accordance with the terms of the grant or donation.

Further explanation of the purpose of the restricted funds is included in the notes to the financial statements.

Tenterden Folk Day Trust

Page 11

Notes which form part of the financial statements (continued) Year ended 31st December 2023

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3 Incoming resources: 2023 2022
Unrestricted funds Unrestricted funds
General Designated General Designated
fund funds fund funds
Incoming resources from generated funds: £ £ £ £
(a) Voluntary income:
Grants:
- - -
Ashford Borough Council 1,000
- -
Ashford Borough Council - Members' Grants 1,400 1,500
- -
Ashford Borough Council - Event Reset Grant 1,000 1,000
Tenterden Town Council 3,000 - 2,500 -
Kent County Council - Members Grant 500 - 1,300
- -
Kent Community Fnd - Lawson Endowment for Ke 4,000 2,000
Ashford Federation of Arts - - 300
Brissenden Trust 1,500 - 1,000 -
Local Giving Magic Little Grant - Postcode Lottery 500 - 500 -
West Kent Extra - - 200
Donations:
Donated venue hire 300 - 1,190 -
Donated accommodation for guest artists 300 - 250 -
"Friends of Tenterden Folk Festival" 223 - 574 -
Tesco Tenterden 500 - - -
Other donations and income 719 - 48 -
13,942 - 13,062 300
(b) Activities for generating funds:
Sponsorship:
Public houses, restaurants, etc. in Tenterden - 50 -
Gibbons Mannington & Phipps LLP 1,000 500 -
-
Lightning Fibre Ltd 1,000
South East Timber Treatment - 100
White Horse Financial Services 547 65
Tenterden & District Chamber of Commerce - -
and My Tenterden - Subscriptions waived 250 230
Other:
Raffles 128 506 -
- -
2,925 1,451
(c) Incoming resources from charitable activities:
Tenterden Folk Festival and other events 24,231 24,599 -
-
Around Kent Folk magazine (including in kind) 5,857 6,631
24,231 5,857 24,599 6,631
----- End of picture text -----

Tenterden Folk Day Trust

Page 12

Notes which form part of the financial statements (continued) Year ended 31st December 2023

4
Resources expended:
Charitable activities:
Guests fees and expenses
Educational workshop leaders fees and expenses
Printing, stationery, advertising and postage
Around Kent Folk magazine printing,
distribution and other costs
Insurance and licences
Hire of storage facility
Other expenses
Depreciation less profit on disposals		 2023
General
Designated
fund
funds
£
£
7,526
-
6,670
-
4,924
-
-
5,884
1,031
-
3,585
-
21,204
-
-
-
44,940
5,884
Unrestricted funds		 2022
General
Designated
fund
funds
£
£
6,801
-
6,090
5,266
-
-
5,851
555
3,237
-
20,357
-
-
-
42,306
5,851
Unrestricted funds

5 Governance costs

The Trust is run by a voluntary committee and does not incur any significant governance costs

6 Tangible fixed assets

Cost:
Equipment:
At 1st January 2023
Disposals
Additions
At 31st December 2023
Depreciation:
At 1st January 2023
Disposals
Charge for the year
At 31st December 2023
Net book value:
At 31st December 2023
At 31st December 2022		 General
fund
£
2,870
-
-
2,870
2,870
-
-
2,870
-
-		 Restricted
funds
£
33,634
-
-
33,634
33,634
-
-
33,634
-
-		 2023
Total
£
36,504
-
-
36,504
36,504
-
-
36,504
-
-

7 Restricted funds

Capital equipment funds

In March 2023 Ashford Borough Council awarded the Trust a grant of £4104 to be expended on specific replacement and new festival equipment. Due to the lack of match funding only £602 was drawn down by December 2023. If the balance of £3,500 is to be received match funding must also be received by March 2024.

Workshop Fund

In May 2019 the Trust received a grant of £5000 from Kent Community Foundation - The Overstone Trust to run a series of folk song, music and dance workshops in local schools. The Trust chose to work with Wyvern School, a special school for children with severe, profound and complex needs that caters for learners from 3 to 19. Although that fund has been fully expended we continued to work with Wyvern School throughout 2023.

Tenterden Folk Day Trust

Page 13

Notes which form part of the financial statements (continued) Year ended 31st December 2023

8 Designated funds

Photograph Exhibition

The Trust collects photographs taken at the Festival and other events and mounts a photograph exhibition which is displayed in various venues to promote folk song, music, dance, crafts and traditions to new audiences. Photographs from the exhibition are also displayed at the Festival. The Trustees have created a designated fund to assist with the costs of the exhibition.

Around Kent Folk

Around Kent Folk magazine is a free guide to folk song, music and dance events and is published six times per year as a printed magazine and online. Advertising income, subscriptions, donations and other income are firstly used to fund production, distribution and other costs. The magazine is operated on a not for profit basis with the small surpluses normally made being used to sponsor the Thursday evening concert at the annual Festival.

New equipment fund

When the Trust receives grants to purchase equipment it often needs to contribute to these costs from its own resources or show that it has other matched funding. The Trustees have therefore set aside funds to assist with future material purchases of equipment and the eventual replacement of existing equipment at the end of its useful life.

Fixed asset fund

The fixed asset fund represents the remaining net book value of assets held on the General Fund which will be depreciated over the remainer of their useful life.

Designated funds
At 1st January 2023
Voluntary income
Grants and donations
Around Kent Folk magazine
Charitable activities:
Printing, distribution and other costs
Transfers (to) from General fund
At 31st December 2023
9
Analysis of net assets between funds
Tangible fixed assets
Note 6
Cash at bank
Other current assets
Other net current liabilities		 Photograph
Exhibition
fund
£
200
-
200
200
-
200
General
fund
£
-
8,706
5,147
13,853
4,076
9,777		 Around
Kent
Folk
£
3,057
5,857
8,914
5,884
3,030
(500)
2,530		 New
equipment
fund
£
1,449
-
1,449
1,449
-
1,449
Designated
funds
£
-
4,179
-
4,179
-
4,179		 Fixed
asset
fund
£
-
-
-
-
-
-
Restricted
funds
£
-
21
-
21
21		 2023
Total
Designated
Funds
£
4,706
-
5,857
10,563
5,884
4,679
(500)
4,179
2023
Total
£
-
12,906
5,147
18,053
4,076
13,977

10 Trustees and officers emoluments

No emoluments are paid in respect of the services of Trustees or other officers. The Trust is a Charity managed entirely by volunteers.

11 Related party transactions

There have been no transactions with related parties during the period under review (2022 - none).

12 Taxation

The Trust is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied for its charitable objects. There is no liability to tax for the year.

Tenterden Folk Day Trust

Page 14

Detailed statement of financial activities Year ended 31st December 2023

----- Start of picture text -----
Unrestricted designated funds Restricted fund 2023 2022
Unrestricted Photograph Around New Fixed Capital Total Total
General exhibition Kent equipment asset equipment Workshop Funds Funds
fund fund Folk fund fund funds fund
£ £ £ £ £ £ £ £ £
Incoming resources per schedule:
Incoming resources from generated funds:
Voluntary income 13,942 - - - 602 - 14,544 13,362
Activities for generating funds 2,925 - - - - - - 2,925 1,451
Investment income: Interest receivable 147 - - - - - - 147 27
Incoming resources from charitable activities 24,231 - 5,857 - - - - 30,088 31,230
Total incoming recourses 41,245 - 5,857 - - 602 - 47,704 46,070
Resources expended:
Charitable activities:
Guests fees
Festival 4,805 - - - - - - 4,805 4,975
Guests expenses and accommodation
Festival 2,421 - - - - - - 2,421 1,576
Donated accommodation 300 - - - - - - 300 250
Workshop leaders fees and expenses 6,670 - - - - - 6,670 6,090
Hire of PA and sound engineer 700 - - - - - - 700 700
Hire of security company 3,048 - - - - - - 3,048 2,525
Hire of marquees, van, portable toilets, etc. 10,564 - - - - - - 10,564 9,719
Hire of venues and halls
Actual cost 2,015 - - - - - - 2,015 1,625
Donated venues and halls - estimated cost 300 - - - - - - 300 1,190
Road closure costs 1,200 - - - - - - 1,200 1,200
Medical cover 1,620 - - - - - - 1,620 1,499
Repairs and renewals 274 - - - - 602 - 876 335
Posters, leaflets, tickets and lanyards 411 - - - - - - 411 516
Festival programme 1,982 - - - - - - 1,982 1,890
Printing, stationery and postage 146 - - - - - - 146 120
Advertising
Festival 2,385 - - - - - - 2,385 2,740
Around Kent Folk magazine printing
distribution and other costs - 5,884 - - 5,884 5,851
Subscriptions and donations 1,251 - - - - - - 1,251 1,200
Hire of storage facility 3,585 - - - - - - 3,585 3,237
Insurance 785 - - - - - - 785 257
Licences 246 - - - - - - 246 298
Sundry expenses 201 - - - - - 201 355
Bank and Crowdfunding Charges 31 31 9
Depreciation - - - - - - - - -
44,940 - 5,884 - - 602 - 51,426 48,157
Total resources expended 44,940 - 5,884 - - 602 - 51,426 48,157
Net incoming (outgoing) resources before transfers (3,695) - (27) - - - - (3,722) (2,087)
Transfers between funds 500 - (500) - - - -
Net movement of funds in year (3,195) - (527) - - - - (3,722) (2,087)
Reconciliation of funds - - -
Total funds brought forward 12,972 200 3,057 1,449 - - 21 17,699 19,785
Total funds carried forward 9,777 200 2,530 1,449 - - 21 13,977 17,698
----- End of picture text -----

Page 15

Tenterden Folk Day Trust

Schedule of incoming resources Year ended 31st December 2023

----- Start of picture text -----
Unrestricted designated funds Restricted fund 2023 2022
Unrestricted Photograph Around New Fixed Capital
General exhibition Kent equipment asset equipment Workshop Total Total
fund fund Folk fund fund funds fund Funds Funds
£ £ £ £ £ £ £ £ £
Incoming resources:
Incoming resources from generated funds:
Voluntary income:
Grants:
Ashford Borough Council - 602 602 1,000
Ashford Borough Council - Members' Grants 1,400 1,400 1,500
Ashford Borough Council - Event Reset Grant 1,000 1,000 1,000
Tenterden Town Council 3,000 3,000 2,500
Kent County Council - Members Grant 500 500 1,300
Kent Community Fnd - Lawson Endowment for Ken 4,000 4,000 2,000
Ashford Federation of Arts - - 300
Brissenden Trust 1,500 1,500 1,000
Local Giving Magic Little Grant - Postcode Lottery 500 500 500
West Kent Extra - - 200
Donations:
Donated venue hire 300 300 1,190
Donated accommodation for guest artists 300 300 250
"Friends of Tenterden Folk Festival" 223 223 574
Tesco Tenterden 500 500 0
Other donations and income 719 719 48
13,942 - - - - 602 - 14,544 13,362
Activities for generating funds:
Sponsorship:
Public houses, restaurants, etc. in Tenterden - - 50
Gibbons Mannington & Phipps LLP 1,000 1,000 500
Lightning Fibre Ltd 1,000 1,000 0
South East Timber Treatment - - 100
White Horse Financial Services 547 547 65
Tenterden & District Chamber of Commerce
and My Tenterden - Subscriptions waived 250 250 230
Raffles 128 128 506
2,925 - - - - - - 2,925 1,451
Investment income: Interest receivable:
Interest receivable 147 147 27
Incoming resources from charitable activities:
Ticket sales
Festival 4,368 4,368 5,665
Camp site and Scout hut donations/fees 1,760 1,760 1,608
Festival street and other collections 1,441 1,441 1,248
Around Kent Folk magazine (including in kind) - 5,857 5,857 6,631
Educational Workshops at Wyvern School 6,670 6,670 6,090
Gift Aid Small Donation tax refund 346 346 316
Marquee, Recreation Ground and street stalls 7,196 7,196 7,305
Advertising in souvenir programme 2,450 2,450 2,367
24,231 - 5,857 - - - - 30,088 31,230
Total Incoming Resources 41,245 - 5,857 - - 602 - 47,704 46,070
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