WEYBRIDGE MALE VOICE CHOIR Registered Charity No: 1038624 ..TRUSTEES' REPORT AND FINANCIAL STATEMENTS for the year ended 30th June 2023 WEYBRIDGE MALE VOICE CHOIR Table of Contents Page Statement of Accounting Policies List of Trustees Trustees, Report Independent Examinerfs Report Income & Expenditure Account Balance Sheet Notes to the Accounts WEYBRIDGE MALE VOICE CHOIR ststement of Accountlng Policies for the year ended 30th June 2023 The Accounts have been prepared under the historical cost convention. The Weybridge Male Voice Choir is a registered charty - Registered No. 1038624 The Choir is not registered for VAT Purchases of unrform for new members are charged to the Income & Expenditure Account in full in the year of purchase. An electronic piano was purchased in March 2015 and has now been ful depreciated. A Citroen van was purchased in May 2018 and is to be depreciated in full by 301h June 2023 Other equipment has been fully depreciated. The Choir has a library of sheet music. Expenditure on sheet music is charged to the Income & Expenditure Account in full in the year of purchase. At the date of these Accounts there were no outstanding capital commitments. Donations received during the year for specific purposes have béen properly applied to the purposes for which they were re￿ived. WEYBRIDGE MALE VOICE CHOIR List of Trustees as at 30th June 2023 Name Office held Abson J Baritone Section Representative Carroll A Second Tenor Section Representative Chaffield L Concert Secretary tioint) Ferguson S Treasurer Gardiner K First Tenor Section Representative Groves C Secretsry Reed R Bass Section Representattve Wilson A Chairman Wilson C Music Committee Representstive WEYBRIDGE MALE VOICE CHOIR Trustees, Report for the year ended 30th June 2023 The Choir has had a Suc￿sSIu1 year. the first full year of operation for 3 years. after Covid 19 restrictions were lifted. Attendances at rehearsals were generally over 40, and the numbèrs grew as the year progressed. Congratulations must again go to our Musical Director, Johnny Kilhams, making the choir concerts and rehearsals so successful and enjoyable, and also to Tom Kelsey, our accompanist, who has now been with the choir for over a year. By the end of th8 choir year, our total paid up membership had grown to over 60, back to our numbers before the pandemic. Membership was booste(I considerably by Ihe Leam to Sing course (Johnny's initiative) which ran for 4 weeks at the start of 2023. While 15 new people attended the course, 7 or 8 joined the choir at the end of the course, and a few more have since joined. Many of the new members were able to sing wrth the choir at the Spring Concert in April. We were again able to perform almost a full programme of concerts this year. The three main fundraising concerts raised more than we had forecast at the start of the year. In addition we held another 6 concerts during the year. most notably the concert in a Windsor hotel for the Airline Cargo Associats'on which boosted our funds quite signrficantly. Having completed the ￿ntenary CD. 'A Century of Song- recording in July 2022, th8 new CD was available in b.me for Christmas sales. Inrtial sales were rapid and very successful, but in recenl months have slowed and we need to sell many more over the next three or four years to recoup the money we spent on the recording. All Choir activities have been administered by Choir and Committee members on a voluntary basis and no payments of any kind have been made lo Choir or Committee members or Trustees other than reimbursement of expenses incurred on behalf of the Choir. The Trustees have approved the Trustees. Report above. Date SWI Septenthr2023 (S Ferguson) Hon. Treasurer WEYBRIDGE MALE VOICE CHOIR Registered Charity no. 1038624 Independent Examiner's Report to the Trustees and Members on the Accounts set out on pages 5 to 7 for the year ended 30th June 2023 Respective Responsibilities of Trustees and Examiner As the Charity's Trustees you are responsible for the preparation of the accounts-, you consider that the audit requirement of sedion 43{2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Diredions given by the Charity Commissioners under section 43(7){b) of the Act. whether particular matters have come to my attention. Basls of Independent Examiner's Report My examination was carried out in accordan￿ with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consKJeration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's Ststsment In connection with my examination. no matter has come to my attention 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Acl have not been met. or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed... Date P &ptsmlJer2023 Nam Address: James Broadhead 2 Coombe Drtve Addlestone Surrey KT15 1DB WEYBRIDGE MALE VOICE CHOIR INCOME & EXPENDITURE ACCOUNT for the year ended 30th June, 2023 2021122 9,400 2,533 32,843 2.550 1.140 2,325 130 550 120 190 375 INCOME MemtErs' subscriptions Tours, concerts and competilions Comwall Tour Donations received 100 Club subscriptions Refund of lax sa￿ of CDS Social functions Icoach fee lo Cotswolds Unrfomi contributions Programme advertising Unifonn Sales I Pob shirts Bank interest Petty Cash Advance 100 Club for new year Notes 2022123 11,510 4.145 3,780 1,290 2,767 1,305 430 30 380 131 39 83 170 26,977 52,240 EXPENDITURE Hire of Hall Comwall Tour Music Director fees A¢companisl fees Subscnplions, donations and presentations Advertising & Marketing Music & Rehearsal tracks 100 Club prizes including previous year Purchase of Sumup payment card reader Bank Chargesl Quithbooks Insurance Deprecsation expense Postage. pnnling. lelephone and stats'onery Coach feel social functions Vehicle expenses and insurance Uniform purchasesl Polo shirts Website and Zoom licence Sundry payments & expenses Recording technician 2,358 32,257 7,690 4,623 335 2.600 8,669 5,010 375 66 780 242 268 95 1,200 468 550 1,512 398 348 862 780 248 99 1,050 87 550 1,529 343 359 2.300 24,861 3,315 1,116 53,190 O Note.. Centenary CD Recording part 1 & 2 -950 Surplusldefiat) for the year carried to: 3,962 General Reserve 1,116 486 Social Fund Travel Fund 4.448 1.116 WEYBRIDGE MALE VOICE CHOIR BALANCE SHEET as at 30th June. 2023 ,0.06.22 at 30.06.23 Capital & Reserves General Fund brought forward ADD Transler from l & E 14,722 -950 13,772 13,772 1,116 14.888 3.918 Travel Fund brought forward ADD Transfer from l & E DEDUCT Subsidies 3.918 3.918 3.918 1.487 Socknql Fund brought forward ADD Transfer from l & E 1,487 1,487 1.487 3,500 CD reserve fund 19,177 TOTAL CAPITAL AND RESERVES 23,793 Assets and Equipment Assets at Nil Book Value Electronic Piano (purchased Marth 2015) LESS Depreciation 2,991 2,991 2,991 2.991 6,000 4,950 1,050 Citroen Van (purchased May 2018) LESS Depreciation 8,000 6.000 Cash and Bank Balances CAF Bank Cash in hand 19,064 20,965 19.064 20,965 St￿k of CDS & Cassettes Cost of 2015 + Centenary recording LESS sales to date 4,466 4,662 -196 754 8.795 5,967 2,828 Prepayments 20,114 TOTAL ASSETS 23,793 LESS Accrued expenses & liabilrt LESS Uncleared cheques LESS Adjustments c1fv￿. payment due -837 19.277 NEf ASSETS 23.793 WEYBRIDGE MALE VOICE CHOIR Notes to the Accounts for the year ended 30 June 2023 Note 1 Tours and Concerts Autumn Concert Carol Concert Free Concert for Elde Spring Concert Cornwall trip {excluding hotel vèhich was net zero) Income ￿nditUre Profrtl-Loss 3,518 1.708 1.810 3,374 1.369 2,005 1,729 1,409 320 Totsls 8.621 4,486 4,135 # expenditure includes total donation of £300 to St James, School and Cleves School Note 2 Donatlons Recelved O Fees for con￿rtS O Individuals {Rita Button) O EasyFundRaising 3,500 280 3,500 280 3,780 Note 3 Assets at Book Value 12,355 Unlfom) al cost (purchased Jun8 2Crf)8) 4,000 LESS Grant from Elmbridge B C -8,355 LESS Accumulated depwation 12,355 4,000 -8,355 239 Ml¢rophonè (purchased in April 20161 239 LESS fulty depreciated 239 239 2,991 Electronlc Plano (purchased March 2015) 2,991 LESS fulty deprecialed 2,991 2,991 6,000 citroen Berllngo van (purchased May 2018) 4,950 LESS accumulated depreciation 1,050 Note 4 Prepayments O Van lax O Van insurance 6,000 6,000 Note 5 Accrued expenses & Ilabllities O None